August 15, 2018 at 6:30 PM - Board of Education Regular Meeting
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1. Call to Order and Pledge of Allegiance
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2. Motion to Excuse Board Member's Absence
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3. Open Meeting Law
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4. Consent Agenda
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4.1. Regular Minutes of July 11, 2018
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4.2. Special Meeting Minutes of July 17, 2018
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4.3. Financial Statement/Report
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4.4. Monthly Bills
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5. Correspondence/Recognition
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5.1. Spain Summer Trip Highlights - Mrs. Hill
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5.2. Thank You Chris Dickey
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6. Public Forum
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7. Discussion Items
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7.1. Administrative Reports
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7.2. Curriculum Report
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7.3. Superintendent's Report
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7.3.1. Goal 1: Foster a positive district climate by building strong internal and external relationships to support student achievement.
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7.3.2. Goal 2: Continue the creation of a 5 year facilities strategic plan for implementation that addresses maintenance and improvements for existing building assets.
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7.3.3. Goal 3: Foster a learning environment in which every student has the maximum opportunity to achieve academic excellence.
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7.3.4. Goal 4: Continue to foster transparency in district communications using all available media technologies.
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7.3.5. 2018-2019 Raymond Central Strategic Plan
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7.4. Facilities Report
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7.5. Review of Technology Plan
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7.6. Americanism Committee Report (Breitkreutz - chair, Urbom, Springer)
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7.7. Transportation Committee (Black- Chair, Breitkreutz, Springer)
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7.8. Finance Committee (Springer- chair, Blanchard, Breitkreutz)
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7.9. Facilities Committee (Blanchard- chair, Urbom, Springer)
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7.10. Negotiations Committee (Black- chair, Gould, Blanchard)
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7.11. Curriculum Committee (Gould - chair, Black, Urbom)
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7.12. Policy Committee (Springer- chair, Gould, Black)
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7.13. Update of Raymond Central Crisis and Safety Protocol
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7.14. NASB Monthly Update
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7.15. Purchase of New School Vehicle - Consider, discuss, and take all necessary action
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7.16. EMC 2018-2019 Raymond Central Public School District Renewal Fee - Consider, discuss, and take all necessary action
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7.17. Review Public Forum Presentation(s) - Consider, discuss, and take all necessary action
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8. Action Items
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8.1. Approval of Staff Resignation
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8.2. Approval of Staff Appointment
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8.3. Approval of Substitute Teachers
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8.4. Approval of Surplus
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8.5. Approve the Purchase of Lot 22 SE 1/4 Section 9-12-16 (67 Acres) and Authorization for Superintendent to Sign All Necessary Documents
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8.6. Approval of Updated Procurement Policy Policy 3131
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8.7. Approval of the 2018-2019 Elementary/Secondary Student/Parent Handbook Cell Phone Policy
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8.8. Approval of Nebraska's College and Career Ready Standards for Science (CCR-Science)
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8.9. Approval of the 2018-2019 Activity Handbook
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8.10. Approval of Next Regular Board of Education Meeting - Wednesday September 12, 2018 at 6:30 PM
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8.11. Approval of Hearings for 2018-2019 Budget and Tax Request Hearing
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9. Adjournment
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9.1. Upcoming Dates
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Late last month, the Office of Management and Budget (OMB) released a memo that raises the thresholds for purchases made using federal funds. The 2017-18 school year was when most school districts had to begin complying with updated purchasing thresholds under the Education Department General Administrative Regulations (EDGAR). These regulations mandated that purchases made using federal funds adhere to a tiered procurement program. At that time the thresholds were:
Micro-Purchases: Less than $3.500
Small Purchases: $3,500 to $150,000
Large Purchases: Over $150,000
Why the Tiers Matter
The distinction between the tiers is significant. Micro-Purchases can be made using simplified acquisition procedures. This means a school does not need competitive quotes, so long as the cost is reasonable. To the extent practicable districts are required to distribute such purchases amongst qualified suppliers. Other than those fairly loose restrictions, the purchases can be made with minimal hoop-jumping.
To make Small Purchases, schools are required to get price or rate quotes in advance from a reasonable number of qualified sources. To make Large Purchases, schools are required to formally advertise for sealed bids and conduct a contract and price analysis on the bidded goods or project.
New Tiers Announced for 2018
The thresholds for each tier have changed, while the restrictions and requirements of each tier have remained the same. According to the June 2018 memo from OMB, the new thresholds will be:
Micro-Purchases: Less than $10,000
Small Purchases: $10,000 to $250,000
Large Purchases: Over $250,000
These changes typically take some time to roll out to the Federal Acquisition Regulations (FAR), and are generally not effective until implemented. However, the recent OMB memorandum stated it is granting an exception to all recipients of federal funds, and the new purchasing thresholds in advance of revisions to the FAR and Uniform Guidance.
How This Helps
The increased thresholds will significantly reduce the paperwork required for school districts that no longer have to meet the strict requirements of sealed bidding for purchases less than $250,000. This will be particularly relevant to school meal programs. School districts that hire a food service management company and have a meal program that exceeds $150,000 will now fall into the Small Purchase tier and the less-restrictive bidding requirements. Similarly, all of the food purchases made by in-house school nutrition programs will now be able to take advantage of the higher thresholds for the purchase of food items that the kitchen uses to make students’ meals.
These changes are at the federal level and do not change a school district’s obligations under state law for bidding for construction, remodeling, repair, or site improvement. The threshold for such projects to be bid remains at $100,000.