February 16, 2023 at 6:30 PM - Regular Meeting

Opening Items

A. Call to Order

B. Invocation

C. Roll Call

D. Public comment/audience participation

Special Items

A. Acknowledgments and Appreciations

A.1. January 2023 Lion Leaders

Information Items

A. Campus Report

A.1. Elementary/Junior High School

A.2. Roby High School

B. Athletic Director's Report

C. Business and Finance Report

C.1. Cash Position

C.2. Expenditures

C.3. Check Register

D. Superintendent's Report

Consent Agenda

A. Previous Board Minutes

B. Monthly tax report from the Fisher County Appraisal District

C. Roby CISD Monthly Bills

Regular Agenda

A. Consider for Approval the 2023-2024 West Texas Food Cooperative Interlocal Agreement.

B. Consider for approval the purchase of the replacement for the water reel sprinkler for the football fields. 

C. Consider replacing the HVAC units in the new library.

D. Consider an agreement with James E. Rodgers and Company, Certified Public Accountants, to perform the school audit for the school year ending August 31, 2023.

E. Consider the 2023-2024 Employee Compensation Plan

F. Consider revisions to the Roby CISD Extracurricular Handbook.

G. Consider approval of pest control agreement.

H. Policy Update 120: (LOCAL) policies BBB, CKC, FNG, FO

I. Consider the frequency of meetings required meetings by the School Health Advisory Council (SHAC).

J. Consider the purchase of RSI products and services.

K. Consider school staff development waiver for December 2, 2022, and January 4, 2023.

L. Consider appointments to the School Health Advisory Council (SHAC).

M. Consider security fencing options.

N. Consider for Approval extended sick leave.

O. Discuss and take action on employment and/or resignations of school personnel.

P. Consider the Superintendent's contract and take action, if any.

Q. Consider potential Interim Superintendent employment and take action, if any. 

Closed Session

A. Attorney Consultation: The board may conduct a private consultation with its attorney only when it seeks the attorney’s advice about pending or contemplated litigation or a settlement offer, or on a matter in which the attorney’s duty of confidentiality conflicts with the requirement for open meetings. Tex. Gov’t Code § 551.071.

B. Real Property Deliberations: The board may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the board’s position in negotiations with a third person. Tex. Gov’t Code § 551.072.

C. Prospective Gifts Negotiations: The board may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the district if deliberation in an open meeting would have a detrimental effect on the board’s position in negotiations with a third person. Tex. Gov’t Code § 551.073.

D. Personnel Matters: The board is not required to conduct an open meeting to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear a complaint or charge against an officer or employee. However, the board may not conduct a closed meeting for these purposes if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. Tex. Gov’t Code § 551.074.

E. Employee v. Employee Complaints: The board is not required to conduct an open meeting to deliberate in a case in which a complaint or charge is brought against a district employee by another employee and the complaint or charge directly results in the need for a hearing. However, the board may not conduct a closed meeting for this purpose if the employee against whom the complaint or charge is brought makes a written request for an open hearing. Tex. Gov’t Code § 551.082.

F. Student Discipline: The board is not required to conduct an open meeting to deliberate in a case involving discipline of a public school child. However, the board may not conduct a closed meeting for this purpose if the child’s parent or guardian makes a written request for an open hearing. Tex. Gov’t Code § 551.082.

G. Personally Identifiable Student Information: The board is not required to conduct an open meeting to deliberate a matter regarding a student if personally identifiable information about the student will necessarily be revealed by the deliberation. Personally identifiable information includes directory information if a parent or guardian of the student, or the student if the student has attained 18 years of age, has informed the district that the directory information should not be released without prior consent. However, the board may not conduct a closed meeting for this purpose if the student’s parent or guardian or the student, having attained 18 years of age, makes a written request for an open deliberation. Tex. Gov’t Code § 551.0821.

H. Medical or Psychiatric Records: A board that administers a public insurance, health, or retirement plan is not required to conduct an open meeting to deliberate (1) the medical records or psychiatric records of an individual applicant for a benefit from the plan; or (2) a matter that includes a consideration of information in the medical or psychiatric records of an individual applicant for a benefit from the plan. Tex. Gov’t Code § 551.0785.

I. Security Personnel, Devices, Audits: The board is not required to conduct an open meeting to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or to deliberate a security audit. Tex. Gov’t Code § 551.076.

J. Information Resource Technology Security: The board is not required to conduct an open meeting to deliberate security assessments or deployments relating to information resources technology; certain network security information; or the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. Tex. Gov’t Code § 551.089.

K. Emergency Management: The board is not required to conduct an open meeting to deliberate information confidential under Texas Government Code sections 418.175-.182, relating to emergency management or disaster planning. However, the board must make a tape recording of the proceedings of a closed meeting held to deliberate the information. Tex. Gov’t Code § 418.183(f).

L. Assessment Instruments: The board shall conduct a closed meeting to discuss or adopt individual assessment instruments or assessment instrument items. Tex. Educ. Code § 39.030(a).

M. Economic Development Negotiations: The board is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the board has received from a business prospect that the board seeks to have locate, stay, or expand in or near the district and with which the board is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to such a business prospect. Tex. Gov’t Code § 551.087.

Closing Items

A. Future Agenda Items

A.1. Consideration for change of monthly regular meeting due to normally scheduled meeting on second Monday conflicting with Spring Break. 

B. Board Calendar

C. Board Member Comments

D. Adjournment