October 10, 2024 at 6:00 PM - Regular Meeting

I. OPENING

I.1. Call to Order
If you have questions or comments related to items not on the agenda, you may address the Board during Part II of the agenda. For public comment related to items which are listed on the agenda for discussion and possible legal action, you may provide input during the time the Board discusses the item.  In either case, please complete a "Request to Speak" Form and submit it to the Board Secretary. Your name will be called when it's your turn to speak.

I.2. Roll Call

I.3. Pledge of Allegiance

I.4. Moment of Silence

I.5. Adoption of Agenda

II. Student Recognition

• Ultan Green - English & Literature
• Emily Jiles - Social Studies
• Lexi Bourque - Foreign Language
• Maxwell Morris - Science
• Dalila Matthews - Physical Education 
• Dalton Ryan - Performing & Visual Arts
• Quinn Wright - Mathematics
• Addison Hughes - Career & Technical Education
• Witten Armstrong - Male Athlete
• Sabrina Zunitch - Female Athlete
• Nick Babcock - Pursing Victory With Honor
• Masen Held - Citizenship

III. Public Comments 
At the conclusion of the call to the public, Board members may respond to any criticism made by an individual who addressed the Board.  Board members may also direct staff to review the concern or request the item be discussed at a future meeting.  Board members may not discuss or take legal action on matters raised during this open call to the public. If you have submitted a Request to Speak form, the Board President will call upon you and ask that you please identify yourself by clearly stating for the record your name and address. Citizens are asked to restrict their comments to three (3) minutes. Groups wishing to speak should select a spokesperson to represent the view of the group. (Board President may refrain from reciting this section if no RTS forms have been submitted).

IV. Board Meeting Minutes Not Previously Approved

IV.1. Meetings

• September 12, 2024 - Regular Meeting
• September 23, 2024 - Work Session 

V. Presentation and Reports
(Notice must be specific as to the type of report that will be given, subject matter and who will be making the report. The Board may engage in discussion but will take no action during the meeting.)

V.1. Superintendent's Report

V.2. Board Member Report(s)
Board President Drake will report on her attendance at Civics Day.

V.3. Administration Report

V.4. Student Council Report

V.5. Finance Report
Finance Director Lynn Leonard will present the FY24 Annual Financial Report (AFR), Food Service AFR, Career and Technical Education Supplanting worksheet and an annual update on the M&O Budget override expenditures budget and support for programs, in compliance with A.R.S. 15-481.

VI. ACTION ITEMS - CONSENT
(Specific information on routine vouchers and personnel will be available at the District Office 24 hours prior to Board Meetings. Please see the Governing Board Secretary during regular office hours. All items listed hereunder are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the consent agenda and will be discussed separately.)

VI.1. Approval of Routine Vouchers

VI.1.1. Expense
#1008 - $  66,249.95
#1009 - $  28,948.09
#1010 - $  58,213.13

VI.1.2. Payroll
#6 - voucher not usable closed
#7 - $396,568.87

VI.1.3. Bookstore Activity

VI.2. Personnel - HR Report
Certified, Classified, Administration

VI.3. Donation

• Football - Travis Scharfencamp
• Homecoming Tickets - Carol Anne Teague
• Flag Football - Arizona Cardinals 
• Hope Center - Stacey Yager

VI.4. Agreements

• Amendment #1 to E-Rate Services Agreement between Mingus Union High School District #4 and Yavapai County through the Yavapai County School Superintendent
• VACTE Satellite and Central Campus Course Approval FY25

VI.5. Policy Second Readings

• Second Reading of Policy GCQC-EA
• Second Reading of Policy GCQC-EB
• Second Reading of Policy GCQC-EC

VII. ACTION ITEMS - DISTRICT BUSINESS
(Specific items of District business as listed for consideration - may include various categorical areas as the business of the District necessitates Board discussion, deliberation, and action)

VII.1. FY24 Annual Financial Report- Discussion and possible approval of the FY24 Annual District Financial Report. (Staff Resource: Lynn Leonard)

VII.2. Memorandum of Understanding between Education Forward Arizona and Mingus Union High School District #4 for the College Knowing and Going Project -The board will consider and possibly approve the MOU with Education Forward Arizona for the College Knowing and Going project. Staff Resources: (Principal Dave Beery and Director of Student Support Services Gretchen Wesbrock)

VII.3. Data Sharing Agreement and Memorandum of Understanding between Grad Solutions and Mingus Union High School District #4  -The board will consider and possibly approve the Data Sharing Agreement and MOU with Grad Solutions. (Staff Resources: Principal Dave Beery and Director of Student Support Services Gretchen Wesbrock)

VII.4. ASBA Bylaw Change Proposal Consideration -  The Board will discuss, consider and give direction on voting on one bylaw change proposal from the Arizona School Boards Association.  This bylaw proposal by the ASBA Board of Directors must be approved by two-thirds of the ASBA member boards to be effective.  After discussion, the board will vote to give direction to Governing Board President Drake to vote in the manner the board approved.

VIII. INFORMATION AND DISCUSSION ITEMS 
(Matters about which the Board may engage in discussion but will take no action during the meeting)

VIII.1. ASBA Law Conference - Superintendent Herne and Board President Drake will report on their attendance at the September ASBA Law Conference (Staff Resource: Superintendent Herne and Board President Drake)

VIII.2. First Reading of ASBA Policy Advisories 788-796, 798-800 - Information and discussion of the most recent ASBA Policy Advisories. (Staff Resource: Superintendent Herne)

IX. Executive Session
Pursuant to A.R.S.§38-431.03 (A)(1) and A.R.S. §38-431.03 (A)(3)- Please remain seated until such time as the Board votes to convene for an executive session.  The Board will either move to a different location to hold the session or will ask those in attendance to leave the room and take with them all materials and belongings and ensure that no recording devices are left in the room.  No action will be taken in the Executive Session if convened.

X. Superintendent Evaluation Updates- Superintendent Herne will update the board regarding the Superintendent Evaluation.  (Staff Resource: Superintendent Herne)

XI. ACTION ITEMS – DISTRICT BUSINESS
(Specific items of District business as listed for consideration - may include various categorical areas as the business of the District necessitates Board discussion, deliberation, and action)

XI.1. Superintendent Evaluation Updates-The board will review and possibly approve Superintendent Evaluation updates. (Staff Resource: Superintendent Herne)

XII. Requests for Future Agenda Items
(The Board will not propose, discuss, comment, or take legal action during the meeting)

XIII. ADJOURNMENT