June 13, 2024 at 6:00 PM - Regular Meeting

I. PURSUANT TO A.R.S. §38-431.03(A)(3), THE BOARD MAY VOTE TO CONVENE IN EXECUTIVE SESSION, WHICH WILL NOT BE OPEN TO THE PUBLIC, FOR DISCUSSION OR CONSULTATION FOR LEGAL ADVICE WITH THE GOVERNING BOARD’S ATTORNEY ON ANY ITEM LISTED ON THIS AGENDA.

II. OPENING

II.1. Call to Order
If you have questions or comments related to items not on the agenda, you may address the Board during Part II of the agenda. For public comment related to items which are listed on the agenda for discussion and possible legal action, you may provide input during the time the Board discusses the item.  In either case, please complete a "Request to Speak" Form and submit it to the Board Secretary. Your name will be called when it's your turn to speak.

II.2. Roll Call

II.3. Pledge of Allegiance

II.4. Moment of Silence

II.5. Adoption of Agenda

III. Public Comments 
At the conclusion of the call to the public, Board members may respond to any criticism made by an individual who addressed the Board.  Board members may also direct staff to review the concern or request the item be discussed at a future meeting.  Board members may not discuss or take legal action on matters raised during this open call to the public. If you have submitted a Request to Speak form, the Board President will call upon you and ask that you please identify yourself by clearly stating for the record your name and address. Citizens are asked to restrict their comments to three (3) minutes. Groups wishing to speak should select a spokesperson to represent the view of the group. (Board President may refrain from reciting this section if no RTS forms have been submitted).

IV. Board Meeting Minutes Not Previously Approved

IV.1. Meetings

• May 7, 2024 - Regular Meeting Minutes

V. Presentation and Reports
(Notice must be specific as to the type of report that will be given, subject matter and who will be making the report. The Board may engage in discussion but will take no action during the meeting.)

V.1. Superintendent's Report
Mike Westcott will offer a brief farewell as superintendent.

V.2. Board Member Report(s)

• Board President Lori Drake will speak regarding outgoing Superintendent Mike Westcott.
• Board Member Carol Anne Teague will report on her attendance at our Graduation Ceremony.

V.3. Finance Report
Finance Director Lynn Leonard will present the FY25 Budget and Auditor General Risk Analysis.

VI. ACTION ITEMS - CONSENT
(Specific information on routine vouchers and personnel will be available at the District Office 24 hours prior to Board Meetings. Please see the Governing Board Secretary during regular office hours. All items listed hereunder are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the consent agenda and will be discussed separately.)

VI.1. Approval of Routine Vouchers

VI.1.1. Expense
#1040 - $112,140.81
#1041 - $  84,806.52
#1042 - $    6,338.75
#1043 - $    6,110.92
#1044 - $248,957.49
#1045 - $  20,863.72

VI.1.2. Payroll
#25 - $641,247.66
#26 - $136,980.90
#27 - $687,692.58
#28 - $    8,558.73
#29 - $223,073.34

VI.1.3. Bookstore Activity

VI.2. Personnel - HR Report

• Classified, Certified, & Administration
• 24-25 Athletic & Extracurricular Stipend Schedule
• Extra Duty Rates of Pay SY25
• Certified Salary Determination Chart
• Classified Hourly Placement Schedule
• Academy Director Job Description
• Administrative Stipends for FY 2025

VI.3. Donation

• Hope Center Report
• Cash Donation-EL Classroom Supplies-Donor's Choose
• Art Supplies-Art Department-Lee V.

VI.4. Agreements

• Agreement for E-Rate Services between Mingus Union High School District No. 4 and Yavapai County through the Yavapai County School Superintendent.
• Memorandum of Understanding between Education Forward Arizona and Mingus Union HS District No. 4 to increase FAFSA awareness and completion rates and to inform key stakeholders regarding financial aid and postsecondary steps. Additionally, to provide professional development for teachers, counselors, administrators, peer mentors, and community stakeholders.

VI.5. Out of State Travel Request

• The English & Theater Departments would like to travel to the 23rd Annual Utah Shakespeare Festival Trip from 8/28/24-9/2/24.
• Football will be traveling to California 7/18/24-7/21/24

VI.6. Sole Vendor List FY2025

VI.7. Fee Schedule

VII. ACTION ITEMS - DISTRICT BUSINESS
(Specific items of District business as listed for consideration - may include various categorical areas as the business of the District necessitates Board discussion, deliberation, and action)

VII.1. Fiscal Year 2025 Proposed Budget- Consideration and possible approval of the proposed FY25 budget for the Mingus Union High School District No. 4. (Staff Resource: Lynn Leonard)

VII.2. Administrative Compensation- Consideration and possible approval of administrative (salaried certified/non-certified and non-teaching) salary increases for SY2024-25. (Staff Resource: Mike Westcott and Lynn Leonard)

VII.3. Interscholastic Eligibility of Non-Enrolled Online Charter School Students- Consideration of Interscholastic Athletic Eligibility for online charter school students with residency within the District boundaries for SY24-25. (Staff Resource: Mike Westcott and Yancey DeVore)

VII.4. USTA Serve Tennis Proposal-The Board will consider and possibly approve an agreement with USTA for the Serve Tennis Automated Tennis Court Booking System and Associated Hardware. (Staff Resource: Mike Westcott)

VII.5. 2024-25 Bell Schedule-The Board will consider and possibly approve the 2024-25 MUHS Bell Schedule. (Staff Resource: Dave Beery)

VII.6. Authorized Signers- Discussion and possible approval of authorized signers for district accounts. (Staff Resource: Lynn Leonard)

VII.7. Resolution authorizing execution of warrants- Consideration and possible approval of a resolution to authorize the execution of warrants between Board meetings. (Staff Resource: Lynn Leonard)

VII.8. Annual Authorization for the school Principal to waive student fees during FY25- Consideration and possible approval of the authorization for the Principal to waive student fees and charges in consideration of economic hardship, pursuant to A.R.S. 15-343 (19)(24)(28). (Staff Resource: Mike Westcott)

VII.9. Classroom Site Fund Performance Plan Approval- Consideration and Possible Approval of the 2024-25 Classroom Site Fund Performance Plan and Funding Structure for Teachers and Counselors as required by A.R.S. 15-977.  (Staff Resource: Shannon Anderson)

VIII. INFORMATION AND DISCUSSION ITEMS 
(Matters about which the Board may engage in discussion but will take no action during the meeting)

VIII.1. Information and Discussion regarding the Verkada/Oculens contract for camera/detector system upgrades and maintenance plan. (Staff Resource: Josh Fant)

VIII.2. Information and Discussion of ASBA Policy Advisory 787 as it pertains to a first reading of modifications to District Policy IJNDB - Use of Technology Resources in Instruction.

VIII.3. Information and Discussion of ASBA Policy Advisory 716 as it pertains to a first reading of new District Policy JLDAB - Referrals to Other Agencies.

VIII.4. Information and Discussion of modifications to Policy IIE - Student Schedules and Course Loads.

IX. Requests for Future Agenda Items
(The Board will not propose, discuss, comment, or take legal action during the meeting)

X. ADJOURNMENT