October 13, 2025 at 5:30 PM - Regular Meeting of the Welch Board of Education
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1. Call to Order and Declaration of a Quorum
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2. Pledge of Allegiance
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3. Public Participation
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4. Principals' Reports
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5. Superintendent's Report
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6. Gym Construction Report
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7. Consent Agenda Items recommended for approval by a single vote. Items may be voted on separately at the request of any board member.
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7.A. Minutes of the September 8, 2025, Regular Board of Education Meeting
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7.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
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Consent Item
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7.C. FY26 Purchase Orders
General Fund - #181 - 193 Building Fund - #40-41
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7.D. FY26 Warrants/Payments
General Fund - #136 - 311 Building Fund - #16 - 29 Insurance Loss - #5 - 6
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7.E. School Rental Requests as listed, any others at hand, Welch Little League Basketball
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7.F. Fundraising Activities Requests as listed, any others at hand
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Consent Item
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7.G. Out of State Trip Request, Art Club - MO
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7.H. Activity Account Transfer - #813 StuCo to #818 BPA in amount $80.00
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8. Action Agenda - Individual items for discussion and action. The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required. Members may second a motion, cast a vote, or abstain.
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8.A. Discussion and action regarding FY25 Financial Audit as presented by Jay Jenkins of Jenkins & Kemper, CPS's LLC.
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8.B. Discussion and action regarding approval of a Resolution calling for a Board of Education General Election for Seat #1 to be held April 7, 2026, with a Primary Election (if needed) on February 10, 2026, and to close Precinct #580011, Ottawa County polling place (no registered voters).
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8.C. Discussion and action on the employment of Stephen L. Smith Corp. as financial consultants to the school district for the fiscal year 2025-2026.
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8.D. Discussion and action on quote from Lennox Security Solutions on District security cameras for interior and exterior.
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8.E. Discussion and action on quote from Lennox Security Solutions on upgrading exterior door access controllers and strike plates.
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8.F. Discussion and action on a Memorandum of Agreement between Welch Public Schools and NE Tech relating to HS graduation requirements HB3278 & HB 2672 on courses towards math and science requirements for graduation.
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8.G. Discussion and action on a FY26 Contract between Welch Public Schools and The OK Dept of Ag, Food and Forestry.
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8.H. Discussion and action to rescind the FY26 Support Non-Certified Adjunct Contract and to enter into a FY26 Certified Employee and Extra-Duty Contract with Jeffrey Oxford.
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8.I. Discussion and action to amend Ryan Gleeves, FY26 Extra-Duty contract to include Assistant HS & MS Boy's Basketball
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8.J. Discussion and action to rescind the approved quote from TeleComp to provide onsite and offsite server backup services, window device monitoring service and direct the Superintendent to provide TeleComp with a 45-day notice to cancel services.
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9. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), (Supp.2002), to discuss the following items:
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10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
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Procedural Item
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11. Discussion and action regarding Resignation of Sheblie Trotnic, Certified Teacher
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12. Discussion and action to amend FY26 Certified Contract for Shelbie Trotnic
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13. Discussion and action to employ Chelsea Crites, Certified Employee for the remainder of SY25-26
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14. Discussion and action to employ Rebecca Wimberley, Substitute Bus Driver
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15. Discussion and action to employ Lindsey Roths, Maylea Jones, Chloe Preaus, Donna Koon as Substitute Employees.
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16. New Business
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17. Adjournment
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