April 10, 2023 at 6:30 PM - Board of Education Regular Meeting
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR.
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session.
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
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2.2. Approval of Agenda
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2.3. Minutes from Previous Meeting(s)
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2.4. Policy & Board Reports
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2.4.1. Option Enrollment
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2.4.2. Student Enrollment
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2.5. Personnel Reports
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2.5.1. Certified / Classified Monthly Personnel Report
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2.6. Business Reports
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2.6.1. Bill Listing
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2.6.2. Fund Reports
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2.7. Surplus/Salvage Items
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3. REPORT ITEMS
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3.1. FEA
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3.2. Bond Project Update
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3.3. Update on Board Goal #1 - Student Outcomes/Serve All Students - Grant Elementary Continuous Improvement Plan
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3.4. Update on Board Goal #1 - Student Outcomes/Serve All Students - JCAC Continuous Improvement Plan
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4. ACTION ITEMS
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4.1. Board Items
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4.2. Elementary/Secondary Items
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4.2.1. Donation to Fremont Public Schools Lunch Program
Rationale:
See attachment
Recommended Motion(s):
Motion to approve $2,500 donation to FPS Lunch program to assist with unpaid student lunch balances from Promedcare, Inc (owners Andrew & Tiffany Foxhoven) passed with a motion by Board Member #1 and a second by Board Member #2.
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4.3. Curriculum and Instruction Items
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4.3.1. Math & ELA Materials
Rationale:
See attachments
Recommended Motion(s):
Motion to approve math and ELA materials as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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4.4. Personnel Items
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4.5. Business/Facility Items
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4.5.1. JCAC Bids
Rationale:
On March 23, 2023 at 2:00 pm., bids were accepted and read aloud for the JCAC Addition Project. Seven vendors submitted pricing. Scheele-Kayton Construction of Lincoln is the low bidder with $5,164,000.00 submitted. The project will commence Summer 2023 and be completed Summer 2024. The source of funds for this project is the Bond Project.
Recommended Motion(s):
Motion to approve and accept Scheele-Kayton Construction's bid of $5,164,000.00 for the JCAC Addition Project. The Board, by approving this contract with Scheele-Kayton Construction is approving the award, the contract documents and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.2. Linden Elementary Bids
Rationale:
On March 30, 2023 at 2:00 pm., bids were accepted and read aloud for the Linden Elementary Addition Project. Seven vendors submitted pricing. Cheever Construction of Lincoln is the low bidder with $5,341,000.00 submitted. The project will commence Summer 2023 and be completed Summer 2024. The source of funds for this project is the Bond Project.
Recommended Motion(s):
Motion to approve and accept Cheever Construction's bid of $5,341,000.00 for the Linden Elementary Addition Project. The Board, by approving this agreement with Cheever Construction is approving the award, the contract documents and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.3. Line of Credit
Rationale:
Due to the timing of when the majority of the District’s General Fund revenues (property taxes and State Aid) are received, it may be necessary for the District to engage in short-term borrowing. State statute and NDE Rule allow for short-term borrowing with Board of Education approval. It is the recommendation that the Board of Education authorize the administration to enter into a short-term borrowing agreement with First National Bank of Fremont/Omaha.
Recommended Motion(s):
Motion to approve entering into a short-term borrowing agreement with First
National Bank of Fremont/Omaha to meet cash flow requirements passed with a motion by Board Member #1 and a second by Board Member #2.
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5. CLOSED SESSION
Recommended Motion(s):
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice. Motion to go into Closed Session passed with a motion by Board Member #1 and a second by Board Member #2.
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6. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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