September 8, 2025 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve August 11, 2025 Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgements and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.B. Public Comments
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7.C. f.y.i. Construction Update- Machado|Patano
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7.D. Chevron Presentation/Updates
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7.E. Financial Management
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7.E.1. Approve Asset Surplus
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7.E.2. Discuss August 2025 Monthly Financial Reports {MS 37-9-18}
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7.E.3. Approve Prepaid Claims Docket
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7.E.4. Approve Open Claims Docket
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7.E.5. Approve Workers Compensation Policy Quote from Safety National Casualty Corporation for the Term October 1, 2025, to October 1, 2026
Description:
This proposal replaces the current carrier and represents an increase of $11,145.00 in worker's comp premiums as compared to 2024-2025 estimated premiums.
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7.F. Human Resources and Risk Management
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7.F.1. Discussion of MSBA's Legislative Survey
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7.F.2. Approve Renewal Agreement with Vector Solutions
Description:
Approval requested to renew our agreement with Vector Solutions. This company provides our school district with employee training.
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7.F.3. Approve Agreement with Curalink Mental Health Services
Description:
Approval is requested for our agreement with Curalink. This company will provide employer-sponsored mental health services to our staff.
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7.F.4. F.Y.I. Workers Compensation
Description:
f.y.i. Workers Compensation update for August 2025
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7.F.5. Approve September 2025 Personnel Changes
Description:
September Personnel Agenda
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7.G. Policies
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7.G.1. Approve Policy GGBH: Secretarial
Description:
Approval requested for Policy GGBH as an updated item. The update deletes an obsolete job description and clarifies the salary information for secretarial/clerical staff.
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7.G.2. Approve Policy DKDA: Athletic Passes
Description:
Approval requested to update Policy DKDA from the year 2003. This update includes current practices and procedures of our district.
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7.G.3. Approve Policy JBCCA: Assignment of Pupils
Description:
Approval requested to update Policy JBCCA from the year 1998. This update reflects the current practices and procedures of our district.
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7.G.4. Approve Policy JCBA: Student Restraint & Seclusion
Description:
Approval requested to update Policy JCBA from the year 2017. This update reflects the current practices and procedures of our school district and student handbook.
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7.G.5. Approve Policy JCBAC: De-Escalation Room
Description:
Approval requested to update Policy JCBAC. This update includes our current practices and procedures for the use of this room.
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7.G.6. Approve to Adopt Policy JCAA Due Process
Description:
Approval requested to adopt Policy JCAA. This policy was previously mislabeled as JDAA. We are requesting to rescind JDAA and adopt JCAA in its place to correct the inaccurate title.
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7.G.7. Approve Policy JGCA: Child Abuse and/or Neglect Reporting Procedures
Description:
Approve Policy JGCA from the year 2018 as a review item only. No changes are suggested at this time.
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7.G.8. Approve Policy JFABB: International/Foreign Exchange Students
Description:
Approve Policy JFABB from the year 2020 as an update item. This update increases the number of foreign exchange students we will accept in our district from three to five.
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7.G.9. Approve Policy JGCBA: Hearing and Vision Screening
Description:
Approval requested for Policy JGCBA from the year 2010 as an update item. This update reflects current practices and procedures of our district concerning the screening of students for hearing and vision.
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7.G.10. Approve Policy JGCC: Communicable Diseases
Description:
Approve Policy JGCC from the year 2017 as a review item. No changes are suggested at this time.
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7.G.11. Approve Policy JHCDA: Students Speaking at Public Events
Description:
Approve Policy JHCDA from the year 2012 as a review item. No changes are suggested at this time.
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7.G.12. Approve Policy JQH: Drop Out Prevention
Description:
Approve Policy JQH as a review item only. No changes are suggested at this time.
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7.G.13. Approve Policy IFBC: District Cellular Telephones
Description:
Approve Policy IFBC from the year 2009 as a review item. No changes are suggested at this time.
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7.G.14. Approve Policy INB: Career Technology Center
Description:
Approve Policy INB from the year 2017 as a review item. No changes are suggested at this time.
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7.G.15. Approve Policy JR: Student Records
Description:
Approval requested to revise Policy JR. This revision corrects the referenced policy code from JRAD(Student Information - recommended for recission) to JRAB (Compliance with FERPA).
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7.G.16. Approve Policy IDDHE: Service Animal Policy
Description:
Approval requested to update Policy IDDHE from the year 2017. This update follows current practices and procedures of our district.
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7.G.17. Present/Approve Policy IHE: Promotion and Retention
Description:
Approval requested for Policy IHE. MDE has required an edit to our policy that removes our promotion/retention procedures.
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7.G.18. Rescind Policy JDAA: Student Discipline: Isolation
Description:
Approval requested to rescind Policy JDAA from the year 1990. This current policy is mislabeled and should be "due process". We will request you to adopt the correct policy (JCAA) in it's place.
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7.G.19. Rescind Policy JGHRC: Food Service Meal Purchases
Description:
Approval requested to rescind Policy JGHRC from the year 2017. The contents of this policy are addressed in Policy JGHRD, rendering it redundant.
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7.G.20. Rescind Policy JN: Student Honors
Description:
Approval requested to rescind Policy JN from the year 1998. This policy is obsolete as the information concerning student academics and honors are covered in our student handbook.
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7.G.21. Rescind Policy JRAD: Student Information
Description:
Approval requested to rescind Policy JRAD from the year 2012. We currently have Policy JRAB covering FERPA (Family Educational Rights and Privacy Act)
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7.G.22. Rescind Policy JT: Student Participation in Extracurricular Activities
Description:
Approval requested to rescind Policy JT from the year 2017. Student participation is governed by MHSAA (Mississippi High School Athletic Association) and Policy JCDAB.
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7.G.23. Rescind Policy IU: Diversity, Equity, and Inclusion (DEI)
Description:
Approval requested to rescind Policy IU due to an injunction involving House Bill 1193.
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7.G.24. Present Policy GGA: Salary Scale: Assistant Superintendent
Description:
Presenting an update to Policy GGA to include the same language used for all employees concerning the salary incentive for our district.
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7.G.25. Present Policy GGBD: Salary Scale: Assistants and Aides
Description:
Presenting an update to Policy GGBD. This update corrects the ISI monitor's position on the salary scale to reflect current practices and procedures in our district.
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7.G.26. Present Policy IAC: Virtual Learning Days
Description:
Presenting Policy IAC as a review item. No changes or edits are being made at this time.
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7.G.27. Present Policy EB: Building and Grounds Management
Description:
Presenting Policy EB from the year 2017. The update to this policy is solely to correct the title of the Assistant Superintendent.
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7.G.28. Present Policy EBBC: Emergency Drills
Description:
Presenting Policy EBBC from the year 2019. The update to this policy reflects the current guidelines, practices, and procedures of our district.
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7.G.29. Present Policy EBBC-R: Emergency Management - Disaster Plans
Description:
Presenting Policy EBBC-R from the year 2017. The update to this policy follows the current guidelines, practices, and procedures of our district.
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7.G.30. Present Policy EDC: Bus Safety Program
Description:
Presenting Policy EDC from the year 2017. The update to this policy solely corrects the direct report of any accidents in our district.
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7.G.31. Present Policy: EDD: Student Transportation Management Scheduling and Routing
Description:
Presenting Policy EDD from the year 1995. The update to this policy revises the first paragraph to provide clearer language regarding which students are entitled to transportation.
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7.G.32. Present Policy EBHB: Hunting and Fishing Leases
Description:
Presenting Policy EBHB from the year 2017. This policy is presented for review only, with no changes recommended.
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7.G.33. Present Policy ED: Bus Drivers
Description:
Presenting Policy ED from the year 2015. This policy is presented for review only. No changes are recommended.
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7.G.34. Present Policy EE: Food Services Management
Description:
Presenting Policy EE from the year 2016. This policy is presented as a review item, with no changes recommended.
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7.G.35. Present Policy EBHAAA: Authorized Use of School Equipment and Property Operation to rescind
Description:
Presenting Policy EGHAAA from the year 2014 to rescind. This policy is outdated.
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7.G.36. Present Policy EDDBA: Traffic and Parking Controls to rescind
Description:
Presenting Policy EDDBA from the year 1998 as a rescind item. This policy is outdated.
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7.G.37. Present Policy EDE: Transportation Services to rescind
Description:
Presenting Policy EDE from the year 2003. The request is to rescind this outdated policy.
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7.G.38. Present Policy AAA: School district Liability Exemptions
Description:
Presenting Policy AAA from the year 2018. The sole update to this policy is to include our school district's name in the first paragraph.
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7.G.39. Present Policy AA: School District Legal Status
Description:
Presenting Policy AA from the year 2018. The update to this policy removes M.A.E.P. (Mississippi Adequate Education Program) from the language of the policy. M.A.E.P. is now obsolete.
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7.G.40. Present Policy AB: School Board Legal Status
Description:
Presenting Policy AB from the year 2018. This item is presented as a review-only policy; no recommendations are suggested.
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7.G.41. Present Policy ABA: Authority
Description:
Presenting Policy ABA from the year 2018. This policy is being presented as a review item only with no suggestions.
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7.G.42. Present Policy ABBA: General Home Rule Authority
Description:
Presenting Policy ABBA from the year 2018 as a review item only. No changes are suggested at this time.
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7.G.43. Present Policy ABC: Board Member Legal Status
Description:
Presenting Policy ABC from the year 2018. The policy is presented as a review item only, no changes are suggested.
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7.G.44. Present Policy ABCA: Number of Board Members to rescind
Description:
Presenting Policy ABCA from the year 2019 as an item to rescind. This policy is a duplicate of Policy AB that we currently have.
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7.G.45. Present Policy ABCB: Board Member Qualifications
Description:
Presenting Policy ABCB from the year 2019. This is a review-only policy. No changes are suggested at this time.
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7.G.46. Present Policy GGBT: Salary Scale: Substitutes
Description:
Presenting Policy GGBT as an update item. This update removes substitute positions that are now staffed through outsourced vendors.
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7.G.47. Present Policies: Principal Job Descriptions: GFBA, GFBB, and GFBC
Description:
Presenting Policies: GFBA, GFBB, GFBC (Job Descriptions for School Principals) as rescind items. With the adoption of Policy GFBAB Job Description Policy: High School, Middle School, and Elementary School, the previous job descriptions are now obsolete.
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7.G.48. Present Salary Scale Policies: GGBJA School Nurse and GGBJB Occupational/Physical Therapist
Description:
Presenting Policies GGBJA and GGBJB as an update. This update removes the District Performance salary information and ESSER funding language. The district adopted Policy GBREC: Performance Based Incentives for Employees, making the language on these scales obsolete.
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7.G.49. Present Policy EDDAC: Video Surveillance
Description:
Presenting Policy EDDAC from the year 2018 as an update item. The proposed revision clarifies district practices and procedures regarding who is authorized to view video recordings.
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7.H. Curriculum and Instruction
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7.H.1. Curriculum
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7.H.1.A. Present 2025-2026 Jackson County School District Student Handbook Revision
Description:
Edited the requirements for the Traditional diploma with Distinguished Academic and the Traditional diploma with Career/Tech on page 45 to align with MDE requirements.
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7.H.2. Special Education
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7.H.3. Student Services/Federal Programs
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7.H.4. Career and Technology
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7.H.4.A. Approve Disposal of JCTC Perkins Fixed Assets
Description:
Approve Disposal of JCTC Perkins Fixed Assets
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7.H.4.B. Present Change JCTC Office Assistant Position from 4 hours per day to 8 hours per day
Description:
Present: Change JCTC Office Assistant Position from 4 hours per day to 8 hours per day.
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7.I. Operations and Support
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7.I.1. Operations
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7.I.1.A. Approve SMAC Agreement For SMMS Roofing Project
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7.I.1.B. Approve Bus Turnarounds
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7.I.1.C. Approve East Central Track Restroom
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7.I.1.D. Approve Request to Upgrade St. Martin Softball Bleachers
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7.I.1.E. Approve SMHS & SMMS Baseball Teams Matching Grant
Description:
This grant will top dress field with golf course quality sand.
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7.I.1.F. Approve SMHS Soccer Team Matching Grant
Description:
This grant will install new floor in the boys soccer locker room
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7.I.1.G. Approve SMHS Wrestling Team Matching Grant
Description:
This grant will purchase new mats.
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7.I.2. Information Technology
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7.I.2.A. Approve Request of Renewal for Transcript Software
Description:
Jackson County School District High School transcript renewal. This software pays for itself.
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7.I.3. Food Services
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7.I.3.A. f.y.i. August 2025 Average Daily Breakfast and Lunch Participation
Description:
f.y.i. August 2025 Average Daily Breakfast and Lunch Participation
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7.I.3.B. f.y.i. August 2025 Free and Reduced Percentages
Description:
f.y.i. August 2025 Free and Reduced Percentages
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7.J. 16th Section Leases
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7.J.1. f.y.i. Past Due Leases
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7.J.2. Approve 8-Year Appraisal Amendment for Jackson County Board of Supervisors Lum Cumbest Park Lease
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7.J.3. Approve Request to JCBS to Strike Past Due Taxes for Parcel No. 01516020.007
Description:
This parcel was leased to Phillip Havard. This lease was canceled for non-payment. We are requesting the county strike taxes for the years 2016-2023 and release the tax hold, so the new lessee can pay taxes under their lease.
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7.J.4. Approve Assignment of Lease from Amy Byrd to Jaidyn Byrd SL 6885
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7.K. Contracts and Agreements
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7.K.1. Approve Renewal Agreement with INFINIT-I Workforce System for Bus Drivers
Description:
This is classroom training for bus drivers.
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7.K.2. Approve SMUE Read 180 & Math 180 Dedicated: Coachly 3-Month License
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7.K.3. Approve SMEE IXL Learning Contract
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7.K.4. Approve SMEE Explorelearning Proposal
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7.K.5. Approve SMEE Quote For Quaver Ready
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7.K.6. Approve Facilities Use Agreement Between Shae's Place and VHS
Description:
Shae's Place 4 pm - 8 pm. Thurs, Oct. 30, 2025 Trunk or Treat: Pass out candy and collect items for Back Pack Buddies of Vancleave. Facility requested: The grass in front of the school.
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7.K.7. Approve VMS We Will Write Premium Teacher Licenses 2025-2026
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7.K.8. Approve SMAC Use Of Facility for Rose Payton
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7.K.9. Approve SMUE elm Proposal
Description:
This agreement provides 4 days of on site professional development.
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7.K.10. Approve ECMS IXL Learning Contract
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7.K.11. Approve Student Transfer and Release Requests for 2025-2026.
Description:
Students have enrolled at schools other than those in which they currently legally reside. We ask that these requests be board approved per information provided.
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7.K.12. Approve ECMS Bailey Education Contract-Additional Days
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7.K.13. Approve VHS ACT WorkKeys Curriculum
Description:
Order renewal agreement/Site Licenses for ACT WorkKeys Curriculum for VHS.
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7.L. Fundraisers and Donations
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7.L.1. Approve SMAC Fundraiser For SMHS/SMMS Volleyball
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7.L.2. Approve SMMS Boys Soccer Fundraiser
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7.L.3. Approve VHS Basketball Hoopster Club Fundraiser
Description:
Selling concessions during Homecoming Hall decorating, and during the Homecoming Dance.
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7.L.4. Approve VMS PTO Booster Fundraiser
Description:
PTO snack sales and refreshments
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7.L.5. Approve VMS PTO Booster Fundraiser #2
Description:
School dance, and small fun activities.
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7.L.6. Approve VMS National Junior Honor Society Fundraiser
Description:
Students buy turkey feathers for their favorite teacher to win the right to "pie" them at the rally.
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7.L.7. Approve VMS Student Council Homecoming Dance Fundraiser
Description:
Homecoming Dance for students
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7.L.8. Approve VMS Student Council Santa Shop Fundraiser
Description:
Santa shop is a setup with local vendors for students to come in and purchase Christmas gifts.
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7.L.9. Approve SMAC Athletic Fundraiser For Boys And Girls Basketball And Volleyball
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7.L.10. Approve ECHS Baseball Chevron Donation-Platt/Community Service
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7.L.11. Approve ECHS Baseball Chevron Donation-Garrard-Community Service
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7.L.12. Approve ECHS Baseball Booster Fundraiser Authorization-Raffle
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7.L.13. Approve VMS Yearbook Fundraiser
Description:
To offset the cost of yearbooks, VMS is selling Ad's to post photos and sweet messages to their students.
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7.L.14. Approve VMS Yearbook Fundraiser #2
Description:
After-school dance
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7.L.15. Approve VMS Cheerleaders Fundraiser
Description:
The fundraiser will be Game Day ribbons, fans and thunder sticks for football games to promote school spirit.
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7.L.16. Approve VHS Fundraiser Student Council
Description:
Homecoming - Parade and Dance
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7.L.17. Approve VHS Dance Team Fundraiser
Description:
A mini-camp for Pre-K through 6th grade students that will learn dance routines with the VHS Dance team and perform at the 10/10/25 football game.
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7.L.18. Approve SMHS Fundraiser For ROTC
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7.L.19. Approve SMHS Fundraiser for Vietnamese Student Association
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7.L.20. Approve ECHS PTO Fundraiser Authorization-Spirit Items
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7.L.21. Approve ECHS Yearbook Fundraiser Authorization-Photos
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7.L.22. Approve ECHS Yearbook Fundraiser Authorization-TShirts & Sweatshirts
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7.L.23. Approve ECHS PTO Fundraiser Authorization-Game Nights
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7.L.24. Approve ECMS Fundraiser Authorization—Homecoming Dance
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7.L.25. Approve ECMS Fundraiser Authorization—Ingalls STEM Grant
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7.M. Travel Request
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7.M.1. Approve Child Nutrition Travel to MSNA Annual Conference
Description:
Approve Child Nutrition travel to MSNA Annual Conference
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7.M.2. Approve Travel Request for SpEd to Attend Special Education Focus I Conference
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7.M.3. Approve Travel Request to Attend 2025 MCA Fall Conference
Description:
VUE and SMEE school counselors have been asked to attend the Annual 2025 Mississippi Counselor Association Conference. This conference will provide school counselors with school-based mental health techniques to utilize with all students. |
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7.M.4. Approve Travel Request for Technology to Attend MECA Conference
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7.M.5. Approve ECHS Dance Team Travel Request-MHSAA State Championship
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7.M.6. Approve JCTC to Attend HOSA Fall Leadership Conference
Description:
Approve JCTC to Attend HOSA Fall Leadership Conference
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7.M.7. Approve JCTC to Attend 2025 Educators Rising Fall Leadership Conference
Description:
Approve JCTC to Attend 2025 Educators Rising Fall Leadership Conference
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7.M.8. Approve Travel Request for Curriculum Department to Attend HMH Insights for Leaders Summit
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7.M.9. Approve Travel Request for Technology to Attend Mississippi Association of School Administrators Conference
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7.M.10. Approve Travel Request for 2025 AMTESOL Conference
Description:
This is an Alabama-Mississippi conference for educators and directors who oversee the language acquisition of English Learners.
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7.M.11. Approve ECHS Basketball Travel Request
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7.M.12. Approve the Travel Request for the 2025 MDE OFP THRIVE Conference
Description:
(This conference is a mandatory conference held by the Mississippi Department of Education, formerly known as the Equity Conference). The EL coordinator, Federal Programs district admin, Migrant, Immigrant, Foster Care Point of Contact, and Homeless Liaison are required to attend this meeting.
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7.M.13. Approve Travel Request for SMEE to Attend AIM Pathways to Literacy Leadership
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7.M.14. Approve SMHS Travel Request to Attend Global Wildlife Center
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7.M.15. Approve ECHS Travel Request-Testing Reward Algebra 1 & Biology 1
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7.N. Approve Consent Agenda
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7.O. f.y.i. Superintendent Update
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7.P. Closed Session
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7.Q. Executive Session
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7.Q.1. Student Discipline
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7.Q.2. Legal/Personnel Matters
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