March 14, 2022 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve February 14, 2022 Meeting Minutes
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7. Dr. John Strycker, Superintendent of Education
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7.A. Acknowledgements and Announcements (4.0)
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7.B. f.y.i. Superintendent Update
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7.C. f.y.i. Construction Update
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7.D. Ryan Earley - Business Manager (3.0)
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7.D.1. Approve Request to Return $5,000 Performance Bond to Pearl River Land & Timber for the Completed Timber Harvest on 16-7S-8W
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7.D.2. Approve Request to Advertise and Accept Sealed Bids for Bank Depository Services for July 1, 2022 through June 30, 2025
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7.D.3. Approve Purchase of Project Read ($2,221.32) as a Micro-purchase Using Federal Funds Due to Best Cost-Benefit of Quotes Received
Description:
Although Project Read was not the lowest quote the district received, the second quote is not required by state or federal law but does justify the federal requirement that the cost be reasonable. The school leadership conducted a cost-benefit analysis and determined Project Read provides the best cost-benefit. {See 2 CFR Part 200.320}
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7.D.4. Present New Policy EDAH - Bus Idling Reduction
Description:
This new policy is being presented as a condition to receiving MDEQ Diesel School Bus Replacement Program Grant Funds and possibly EPA Clean School Bus Program Grant funds in the near future. After presenting initial draft to transportation directors, minor changes were made, and what is outlined in the new policy is essentially what is happening already in the field.
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7.D.5. Present New Policy DJEJ - Prepaid Payment Procedures
Description:
This is the second draft presented (first draft presented Feb 14 2022). Limits were added to postage and fuel reimbursements. A sixth circumstance for grant funds that needed to meet liquidation deadlines was also added.
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7.D.6. f.y.i. - Draft of FY23 Budget Timeline
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7.D.7. Discuss Monthly Financial Reports {MS 37-9-18}
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7.D.8. Approve Asset Surplus
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7.D.9. Approve Prepaid Claim Docket
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7.D.10. Present FY23 Budget Preview
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7.D.11. Approve Request to Hold Public Auction on GovDeals.com on April 19, 2022 at 10:00am CST for the Sale of Two School Buses {MS 37-7-455 (2)}
Description:
Based on last year's results of bus salvage sales, the online auctions generated much greater bid participation as compared to accepting sealed bids.
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7.D.12. Approve Open Claim Docket
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7.E. David Besancon - Director of Operations and Support (4.0, 2.0)
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7.E.1. Approve NIB Request of $14,733 to Build a Road and Install a Gate Between the Transportation Office and the Northeast Bus Lot.
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7.E.2. Approve to Advertise and Bid for Curriculum Blended Learning Software
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7.E.3. Approve ATT Contract
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7.E.4. Approve to Advertise and Bid Copier Agreement
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7.E.5. Approve Re-Advertising ECAC Esser Project for Windows and Flooring as Two Separate Projects
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7.E.6. Award ESSER Project for VAC Flooring and Windows Base Bid and Alternates 1 and 2 to Stewart Construction Co, Inc. for 565,000
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7.E.7. Approve Service Order to Design and Assist with Bidding a Restroom Facility for Baseball at SMAC
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7.E.8. Approve Attached Service Order to Machado Patano to Design and Assist with Bidding a Renovation to the Dugouts at SMAC
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7.E.9. Approve Change Order #2 for SMAC Restroom Renovation, Reducing Contract Amount by $17,699.80 to Release Contingency Funds Back to the District
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7.F. Laura McCool/Christy LeBatard - Human Resources and Risk Management Director (5.0)
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7.F.1. Approve Changes to GGBE Custodian Pay Scale
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7.F.2. Approve Changes to Policy GGBI Maintenance/Mechanic Pay Scale
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7.F.3. Approve Changes to Policy GGBF Food Service Employee Pay Scale
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7.F.4. Approve Changes to Policy GGNB Cafeteria Manager Pay Scale
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7.F.5. Approve Changes to Policy GGBGA Bus Aid Pay Scale
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7.F.6. Present Changes to Policy GGBB Supplement Scale - Coaching Supplements
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7.F.7. Approve March 2022 Personnel Changes
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7.F.8. Approve Tutors
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7.G. Ashley Harris - Food Service Director (5.0)
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7.G.1. Present Changes to Policy GFACA Child Nutrition Coordinator and Associated Policy GGBA Administrative Salary Scale.
Description:
This position has evolved since the last revision, the job duties have significantly increased in responsibilities. This position is now a supervisory role and now includes responsibilities such as software specialist, purchasing, budget, and payroll. This position will be fully funded under the Child Nutrition budget.
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7.G.2. f.y.i. February 2022 Average Daily Participation
Description:
f.y.i. February 2022 Average Daily Participation
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7.G.3. f.y.i. February 2022 Free and Reduced Percentages
Description:
f.y.i. February 2022 Free and Reduced Percentages
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7.G.4. Approve Mobile Fixture as the winning bidder for the East Central Middle School Serving Lines
Description:
Approve Mobile Fixture as the winning bidder for the East Central Middle School Serving Lines reverse auction for the amount of $166,400.
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7.H. Gwen Stallworth - Special Education Director (2.0)
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7.H.1. Present Changes to Policy GFABI Educational Technician
Description:
This position has evolved since its last revision in 2010, the job duties have significantly increased in Special Education mandated responsibilities. This position supports all aspects of Special Education with gathering, organizing, and completing compliance documentation as required by law. This position is essential in providing fiscal responsibility, accountability and administrative support to not only the department but also to the schools. This position will be fully funded under the Special Education budget.
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7.I. Dr. J.J. Morgan - Career and Technology Director (2.0)
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7.I.1. Approve Perkins Inventory Discard Request
Description:
Approve Perkins Inventory Discard Request
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7.J. Dr. Penny Westfaul - Curriculum Director (2.0)
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7.J.1. Approve a Contract with Multicultural America, Inc. for an Onsite Presentation Given by Larry Bell for Teachers' Professional Development.
Description:
Contract with Multicultural America, Inc. for an on-site presentation given by Larry Bell. The presentation will provide educational and professional information to prepare teachers for a new school year. The presentation will also provide strategies for reaching high risk students.
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7.J.2. Approve 2022-2023 School Calendar
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7.J.3. Approve Dual Credit and Collegiate Academy Addendum with Mississippi Gulf Coast Community College for Vancleave High School.
Description:
Dual Credit and Collegiate Academy Addendum with Mississippi Gulf Coast Community College for St. Martin High School and Vancleave High School.
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7.J.4. Approve Section 504 Procedures JCSD Policy IDDHB and Section 504 Americans With Disabilities Act - Non-Discrimination JCSD Policy IDDH
Description:
Section 504 Procedures JCSD Policy IDDHB and Section 504 Americans With Disabilities Act - Non-Discrimination JCSD Policy IDDH
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7.K. Dr. Kimberly Williams - Student Services/Federal Programs Director (2.0, 6.0)
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7.K.1. Present School Improvement Reports for TSI and ATSI Schools: ECM, SMU, SMM, SMH, VMS
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7.K.2. Approve Changes to Policy GGBB Supplement Scale to Remove Webmaster Supplement to Go Into Effect for the 2022-2023 School Year.
Description:
As presented on the February 12, 2022, school board agenda. A supplement for school webmaster is no longer necessary as the district now uses software that does not require HTML programming. Removal of this supplement decreases costs by $21,800 to be used ont he proposed School Test Coordinator Supplements.
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7.K.3. Approve Changes to Policy GGBB Supplement Scale to Add School Test Coordinator Supplement to Go Into Effect for the 2022-2023 School Year.
Description:
As presented on the February 14, 2022, board agenda. School Test Coordinators (STCs) are responsible for ensuring that all state assessments are administered with integrity. Failure to have properly administered state assessments could result in MDE state assessment takeover and invalidation of student assessments. The work of an STC is vital to the overall success of our district's Accountability Rating. The STCs are also certified instructors who do not receive a supplement for their work as an STC; therefore, we are requesting the addition of this supplement.
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7.L. Dr. John Strycker - Superintendent
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7.L.1. Approve Use of Facilities SMMS Gym.
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7.L.2. Approve VHS Jeanette Loewen Resolution
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7.L.3. Approve ECMS Library Discards
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7.L.4. Approve ECHS PLTW Grant-Tammy Sampson
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7.L.5. Approve ECHS Robotics Grant RADC-Tammy Sampson
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7.L.6. Approve ECHS Football Foundation Matching Grant
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7.L.7. Approve ECUE Tony Hoffman Substance Abuse-Mental Health Contract
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7.L.8. Approve VLE- Donors Choose Fundraiser- Whole Group & Center Instruction
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7.L.9. Approve VLE Donors Choose Fundraiser
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7.L.10. 16th Section Leases (3.1, 4.0, 6.0)
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7.L.10.A. f.y.i. past due rent
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7.L.10.B. Approve Assignment of Reed Lease
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7.M. Approve Trips (2.0, 6.0)
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7.M.1. Approve Travel for 7th Annual Spring Legal Conference
Description:
Approve Travel for 7th Annual Spring Legal Conference
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7.M.2. Approve Travel Request Technology- ISTE Live 22 Conference
Description:
Approve Travel Request Technology- ISTE Live 22 Conference
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7.M.3. Approve Travel for MDE Bootcamp Training- SpEd Dept.
Description:
Approve Travrel for MDE Bootcamp Training
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7.M.4. Approve Travel Request- Administrator of the Year Banquet- Allred
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7.M.5. Approve Travel Request for the 2022 ASCA Conference
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7.M.6. Approve Travel Request for ECHS Choir-All State Conference
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7.M.7. Approve Travel Request for VEX Robotics State Competition-Tammy Sampson
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7.M.8. Approve Travel Request for TSA State Competition-Tammy Sampson
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7.M.9. Approve Travel Request New SPED Teacher Training-Andrea Sherman
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7.M.10. Approve Travel Request New SPED Teacher Training-Marah Davis
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7.M.11. Approve Travel Request ECMS New SPED Teacher Training-Jennifer Johnston
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7.M.12. Approve Travel Request Honor Band-Rita Buckley
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7.M.13. Approve Travel Request for ECMS Choir-All State Convention
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7.M.14. Approve VLE- Travel Request- Orlando, FL
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7.M.15. Approve VLE- Travel Request- Savannah, GA
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7.M.16. Approve Travel Request for FY22 MAFEPD
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7.M.17. Approve Travel for Child Nutrition-Harris, Kelly
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7.M.18. Approve Travel for Child Nutrition Staff to Attend MS School Nutrition Assoc Seminar
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7.N. Approve Consent Agenda
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7.O. Executive Session
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7.O.1. Student Discipline
16:21-22 SMMS DP 35:21-22 SMMS Exp (waived) 47:21-22 SMMS Exp (waived) 56:21-22 SMMS DP 57:21-22 SMMS DP 58:21-22 SMMS DP 59:21-22 SMMS DP 60:21-22 SMMS DP 61:21-22 SMMS DP 62:21-22 SMHS DP 63:21-22 SMHS DP 64:21-22 VHS DP 65:21-22 ECHS DP 66:21-22 SMHS DP 67:21-22 SMHS DP |
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7.O.2. Legal/Personnel Matters
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7.O.3. f.y.i. Workers Comp Update
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7.O.3.A. FYI - Safety Incident #13
Description:
SI 13 02 01 2022
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