September 13, 2021 at 5:00 PM - Regular Meeting

1. Call to Order

2. Invocation

3. Pledge

4. Approve Consent Agenda Items

5. Approve Agenda

6. Minutes

6.A. Approve June 14 Minutes

6.B. Approve June 30 Minutes

7. Dr. John Strycker, Superintendent of Education

7.A. Acknowledgements and Announcements (4.0)

7.A.1. Professional Learning Academy Participants

7.A.2. SMHS Student Recognitions

7.B. f.y.i. Superintendent Update

7.C. f.y.i. Construction Update

7.C.1. f.y.i.  Machado | Patano HVAC recommended options for SMUE and SMMS

7.D. Ryan Earley - Business Manager (3.0)

7.D.1. Approve Request to Use NIB to Retrofit Intercom Systems at East Central Lower and Vancleave Lower ($29,361)

7.D.2. Approve Request to Use NIB to Move Intercom at Vancleave Upper ($3,751.54)

7.D.3. Approve Request to Use NIB to Purchase Zoom License ($25,000.00)

7.D.4. f.y.i. - Hurricane Zeta Cost and Reimbursement Update as of September 1, 2021
 

7.D.5. Approve Building Automation Renewal with Siemens for St Martin High School for the period October 1, 2021 to September 30, 2022 in the amount of $18,942.00

7.D.6. Approve Request to Write Off Outstanding Checks

7.D.7. Present New Policy JHA - Booster Clubs

7.D.8. Approve Prepaid Claim Docket

7.D.9. Approve Open Claim Docket

7.D.10. Approve Asset Surplus

7.D.11. Approve Request to Advertise and Accept Sealed Bids for the Purpose of Installing Two Above Ground Fuel Tanks at the Vancleave Ballpark Rd Bus Facility

7.D.12. Approve Choosing the Best Curriculum Quote and Sole Source Letter

7.D.13. Discuss Monthly Financial Reports {MS 37-9-18}

7.E. David Besancon - Director of Operations and Support (4.0, 2.0) 

7.E.1. Policy IJ-R Public Hearing. E-Rate requires an annual presentation of our acceptable use policy (IJ-R).

7.E.2. Approve Data Sharing Agreement and Standard Contract Addendum with Brigthbyte.

7.E.3. APPROVE Change Order 01 to SMAC Restroom Renovation -- Adding the HOME Locker Rooms

7.F. Laura McCool/Christy LeBatard - Human Resources and Risk Management Director (5.0) 

7.F.1. Approve deletion of policy GADQ Vacation

7.F.2. Approve revisions to policy GBRI Absence from Duty

7.F.3. Approve deletion of policy GFAEA Computer Technician job description

7.F.4. Approve deletion of policy GFAED Technology Trainer/Facilitator Job

7.F.5. Approve revisions to policy IHF Graduation Requirements

7.F.6. Present revisions to policy GGBHA Executive Assistant Pay Scale

7.F.7. f.y.i. - Crisis Management Plan

7.F.8. Approve revisions to policy IHE Promotion and Retention

7.F.9. Present revisions to policy GFABU Mobile Fab Lab Program Facilitator Job Description

7.F.10. Present new policy ESSER Construction Manager job description

7.F.11. Approve Workers Compensation Insurance

7.F.12. Approve Bus Turnarounds

7.F.13. Present Policy BCBD -- Board Meeting Agenda

7.F.14. Present Policy BDBI -- Public Participation at Board Meetings

7.F.15. Present Policy BCAF -- Public Comments at Board Meetings

7.F.16. Approve the request to grant the superintendent the authority to approve employee paid leave for absences related to COVID-19 illnesses and quarantines in accordance with MS Code §25-3-63 and JCSD Policy AFD contingent upon extension of the COVID-19 State of Emergency by the Governor.

7.G. Ashley Harris - Food Service Director (5.0) 

7.G.1. f.y.i. August 2021 Free and Reduced Percentages

7.G.2. f.y.i. August 2021 Average Daily Participation 

7.H. Vacant/Pending - Special Education Director (2.0) 

7.H.1. Approve and Sign Agreement for JLM Consulting

7.I. Dr. J.J. Morgan - Career and Technology Director (2.0) 

7.J. Dr. Penny Westfaul - Curriculum Director (2.0) 

7.J.1. Approve JCSD Instructional Management Plan 2021-2022

7.J.2. Approve Letter of Agreement for William Carey Dual Credit courses at ECHS

7.J.3. Approve Renaissance Star Reading Contract Addendum

7.K. Dr. Kimberly Williams - Student Services/Federal Programs Director (2.0, 6.0)

7.K.1. Approve 2021-2022 District Test Security Plan

7.K.2. Present School Improvement Reports for TSI and ATSI Schools: ECM, SMU, SMM, SMH, VMS

7.L. Dr. John Strycker - Superintendent

7.L.1. Approve VMS Kids First ELA Proposal for Services

7.L.2. Approve VMS Kids First Math Proposal for Services

7.L.3. Approve SMUE fundraiser for book fair

7.L.4. Approve eSPORTS grant

7.L.5. Approve SM Sunset Photography contract

7.L.6. Approve SM picture proposal for all schools

7.L.7. Approve SMHS fundraiser for food trucks for staff

7.L.8. Approve fundraiser for SM golf, calendar raffle

7.L.9. Approve fundraiser for boys golf, selling ads

7.L.10. Approve fundraiser for SMHS cheer, Leslie Beam

7.L.11. Approve Employment Resolution- Marilyn Wallen- VLE

7.L.12. Approve ECHS Boys Basketball Facility Usage 

7.L.13. Approve SMHS car wash fundraiser for choral.

7.L.14. Approve MPE grant for Project Lead the Way, St. Martin Middle School.

7.L.15. Approve SMNE yearbook agreement

7.L.16. Approve ECMS Hawes Donor Choose Fundraiser Request

7.L.17. Approve ECHS Science Club Ingalls STEM Grant Fundraiser 

7.L.18. Approve Contracts with Coast Coliseum for East Central High, St Martin High, and Vancleave High Graduations
 

7.L.19. Approve SMHS softball donation

7.L.20. Approve Request to Forgive Weather Days due to Hurricane Ida

7.L.21. Approve In-District Student Transfer 2021 2022

7.L.22. Approve Out of District Student Transfer 2021 2022

7.L.23. 16th Section Leases (3.1, 4.0, 6.0)

7.L.23.A. f.y.i. - 16th Section Past Due Leases (As of September 8, 2021)

7.L.23.B. Approve Mr. Morgan's subleasing to Mr. Rossick the building on the corner of HWY 57 and Col. Vickery Road in Vancleave

7.M. Approve Trips (2.0, 6.0)

7.M.1. Approve travel request for SMHS, IXL Live workshop

7.M.2. Approve travel request for SMHS Banita Ford to Natchez, MS

7.M.3. Approve travel request for SMHS Banita Ford to Chicage, IL

7.M.4. Approve travel request for SMHS Banita Ford to Raymond, MS

7.M.5. Approve travel request for SMHS FBLA to Ellisville,MS

7.M.6. Approve Travel Request for Instructional Coach Math Conference

7.M.7. Approve Federal Programs Travel Requests

7.M.8. Approve Board Member Travel Request

7.N. Approve Substitutes

7.N.1. Approve new substitutes

7.O. Approve Personnel Changes

7.O.1. Approve September 2021 Personnel Changes

7.O.2. Approve District Gatekeppers

7.O.3. Approve District Tutors

7.P. Approve Consent Agenda

7.Q. Executive Session

7.Q.1. Student Discipline

7.Q.1.A. 03:21-22 ECM/DP

7.Q.2. Legal/Personnel Matters

7.Q.3. f.y.i. Workers Comp Update

7.Q.3.A. f.y.i. - Safety Incident #22

7.Q.3.B. f.y.i. -Safety Incident #21