June 12, 2023 at 6:30 PM - Special Meeting
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1. Call to Order and Roll Call
Description:
The June 12 special meeting of the Board of Education was called to order by ____________ at _______ pm with the following persons present:
MEMBERS: ___Jackie Bowen ___Rod Detweiler ___Tim Hall ___TJ Reed ___Pam Riley ___Tegan Stuby-Hekter ___Larry Walton STAFF PRESENT: ___Chad Brady ___Dennis Kirby ___Jane Rumsey ___Barb Lester ___Cathy Carpenter ___Jill Peterson ___Aaron Hartong ___Brenda Heimstra ___Jerry Schultz ___Phillip Heasley (KRESA) VISITORS PRESENT: |
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2. Guest & Visitor Comments (SP 4)
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3. Acceptance of Consent Agenda
Description:
As a good practice, the board should accept the consent agenda for the evening's meeting which includes minutes of the May 22 meeting.
RECOMMENDATION: The superintendent recommends that the consent agenda be reviewed and accepted. MOTION BY _____________________________; SECONDED BY _______________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
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4. New Staff - Megan Schlabach - Ag CTE/Gen Ed (SP 1, 2)
Description:
In May, the Board approved the posting for a new Ag CTE/Gen Ed teacher. Megan Schlabach, a Michigan State graduate, applied and was interviewed. Her cover letter, resume, and data sheet are attached.
RECOMMENDATION: It is the recommendation of the superintendent and the jr/sr high school principal to approve the hire of Megan Schlabach as an Ag CTE/Gen Ed teacher. MOTION BY ____________________________; SECONDED BY __________________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve the hire of Megan Schlabach. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
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5. New Staff - Sara Gardner - Spanish (SP 1, 2)
Description:
The district has been without a certified Spanish teacher for a year. Sara Gardner, an Andrews University graduate, recently responded to our posting and was interviewed for the position. Her cover letter, resume, and data sheet are attached.
RECOMMENDATION: It is the recommendation of the superintendent and the jr/sr high school principal to approve the hire of Sara Gardner as the jr/sr high school Spanish teacher. MOTION BY ____________________________; SECONDED BY __________________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve the hire of Sara Gardner as the jr/sr high school Spanish teacher. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
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6. Elementary HVAC Bid Approval (SP 1, 2, 3)
Description:
TowerPinkster developed an RFP for Mechanical Improvements related to HVAC Improvements at the elementary. The bid was posted locally and at the state level, and three bids were received. Bids were opened on May 22 and Kalamazoo Mechanical Inc. was the low bid. The bid recommendation letter from TowerPinkster is attached.
RECOMMENDATION: It is the recommendation of TowerPinkster to accept the mechanical improvement bid from Kalamazoo Mechanical Inc. for elementary HVAC improvements. MOTION BY ____________________________; SECONDED BY __________________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve the mechanical improvement bid from Kalamazoo Mechanical Inc. for elementary HVAC improvements. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED
Attachments:
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7. School Building & Site Bonds, Series I (SP 1, 2, 3, 4)
Description:
On May 2nd, the community approved a $17.14 million bond. The board is being asked to approve the sale of Series 1 bonds not to exceed $4.51 million per the attached resolution. A timeline for issuing the bonds is also attached.
RECOMMENDATION: It is the recommendation of the superintendent to approve the attached resolution authorizing the sale of Series 1 bonds not to exceed $4,510,000. MOTION BY ____________________________; SECONDED BY __________________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve the resolution authorizing the sale of Series 1 bonds not to exceed $4,510,000. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED
Attachments:
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8. New Account Approval - Bond Funds (SP 1, 2, 3, 4)
Description:
A new account at Sturgis Bank & Trust is needed to receive funds from the May 2023 bond. The signees will be Phillip Heasley & Chad Brady. The resolution from the bank is attached.
RECOMMENDATION: It is the recommendation of the business manager and superintendent to create a new account at Sturgis Bank & Trust for the May 2023 bond funds. MOTION BY ____________________________; SECONDED BY __________________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve creating a new account at Sturgis Bank & Trust for May 2023 bond funds per the Corporate Authorization Resolution provided by Sturgis Bank & Trust. Phillip Heasley and Chad Brady will be the signees. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
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9. Winter Coaching Renewal (SP 3)
Description:
Board approval is necessary to renew varsity coaching contracts. Attached is the recommendation from the athletic department to renew the winter coaching contracts. Also attached are parent survey results for 2022-23.
RECOMMENDATION: It is the recommendation of the athletic department, the jr/sr high school principal, and the superintendent to renew the contracts of the following coaches for the winter 2023-24 coaching season:
BE IT RESOLVED that the Centreville Board of Education renew / not renew the contracts of Matt Price, Jill Peterson, Bart Schrader, and Darren Gross for the winter 2023-24 coaching season. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
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10. Chartwell's Contract Renewal (SP 1)
Description:
The district has received approval from the Michigan Department of Education to renew its food service contract with Chartwells for 2023-24, pending BOE approval. The MDE approval letter and renewal agreement are attached.
RECOMMENDATION: The superintendent and MDE recommend renewing the food service contract with Chartwells as presented. MOTION BY ____________________________; SECONDED BY __________________________ BE IT RESOLVED that the Centreville Board of Education renew / not renew the food service contract with Chartwells for the 2023-24 school year. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
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11. NEOLA 2nd Reading - 37.1, 37.2, and po7544 (SP 1, 2, 3, 4)
Description:
At the May regular meeting, the BOE approved NEOLA updates 37.1 (with the exception of po8805), 37.2 (with additional language added to po7540.03 regarding AI), and po7544 for a first reading. Those updates and policies are presented here for a second reading and adoption. The policies and overviews are attached.
RECOMMENDATION: The superintendent and the policy committee recommend approving NEOLA updates 37.1 (with the exception of po8805), 37.2 (with additional language added to po7540.03 regarding AI), and po7544 for a second reading and adoption. MOTION BY _______________________________; SECONDED BY _______________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve NEOLA updates 37.1 (with the exception of po8805), 37.2 (with additional language added to po7540.03 regarding AI), and po7544 for a second reading and adoption. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED
Attachments:
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12. Supt Brady Update (SP 1, 2, 3, 4)
Description:
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13. Guest & Visitor Comments (SP 4)
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14. Closed Session - Personnel Matter
Description:
The Board needs to meet in closed session to discuss a personnel matter.
RECOMMENDATION: It is the recommendation of the superintendent and Board president to meet in closed session. MOTION BY ____________________; SECONDED BY ____________________ BE IT RESOLVED that the Centreville Board of Education go into closed session under the Open Meetings Act, 15.268, Section 8 (a) to consider a personnel matter. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED The BOE went into closed session at ___________pm with these persons present: The BOE returned to open session at __________ pm with these persons present: |
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15. Adjournment
Description:
The meeting was adjourned at __________pm by ___________________. |
