January 10, 2024 at 6:00 PM - C.O.O.R. ISD Board of Education Meeting

1. Call to order & Roll Call
School Board Appreciation- Superintendent Petri

2. Opening Ceremonies
- Pledge of Allegiance 
- Mission Statement
C.O.O.R. ISD provides programs and services with our partners to support the current and emerging teaching and learning needs of our schools and communities.

3. Organization of the Board

3.A. Election of Board President
Nomination(s):

3.B. Election of Board Vice President
Nomination(s):

3.C. Election of Board Secretary
Nomination(s):

3.D. Election of Treasurer
Nomination(s):

3.E. Committee Member Selection
-Finance Committee (Reporting, Budgets, Grants, etc.)
-Buildings and Grounds Committee (including Equipment)
-Legislative/Strategic Planning Committee (Quarterly Goal Review)
-Policy Committee (new Administrative Guidelines)
-Personnel Committee (Wages, Contract Negotiation, etc.) 
-Evaluation of the Superintendent- Committee of the Whole
-CTE Steering Committee

The previous committee list is attached for your reference.

4. Adopt the Agenda

5. Presentation: School Grades Report for the COOR Educational Center
Melisa Akers, Director of Special Education

6. Department Updates
-Career & Technical Education Department 
-Early Childhood Department 
-Instructional Services Department 
-Special Education Department 
-R.O.O.C., Inc. 
-K12 ETA (Educational Technology Association)

7. Public Participation
-The public may raise his/her hand during this session of the meeting.
-Individuals may speak for a maximum of 5 minutes. 
-Groups may speak for a maximum of 15 minutes.

8. Consent Agenda
(A single member's request shall cause an item on the Consent Agenda to be relocated as an Action Item, eligible for discussion and vote that evening.)

8.A. Approve minutes of previous meeting on December 13, 2023.

8.B. Approval of Bills for December 2023 totaling $1,232,162.07

8.C. Approve Revenue & Expenditure Reports for December 2023 (CTE, Gen Fund, ROOC, Special Ed, and Summary reports)

8.D. Establish Board Per Diem for 2024
That a per diem allowance of $30.00 shall be granted to board members for attendance at board meetings, committee meetings, and those activities identified by board policy, or authorized duty, if the duty is authorized in advance by resolution of the board. The board president or designee will be allowed compensation equal to one regular meeting for meeting once per month with the superintendent to prepare an agenda for the regular meeting. (see Policy 2306)
 

8.E. Approve an increase in mileage rate from $0.655 to $0.67 cents per mile to match the IRS rate as of Jan 1, 2024

8.F. Call Regular Meetings - Meeting dates to be posted for 2024:
February 14, 2024
March 13, 2024
April 10, 2024
May 8, 2024  
June 12, 2024
June 26, 2024 Special Meeting- Budgets
July 10, 2024
Aug 14, 2024
Sept 11, 2024
Oct 9, 2024
Nov 13, 2024
Dec 11, 2024
Jan 8, 2025
Potential remote locations to be decided

8.G. Designate Recording Secretary and delegate Posting of Public Notices
Appoint Rebecca Socia, Administrative Assistant to the Superintendent, as Recording Secretary for the COOR Board of Education to be reimbursed for mileage at the current Board-approved rate, and per diem of $65.00 per meeting. This position is also appointed as designee responsible for implementing the public notice requirements of the Open Meetings Act.

8.H. Appoint Designee for Posting of Public Notices
To appoint the Superintendent’s Secretary as designee responsible for implementing the public notice requirements of the Open Meetings Act.

8.I. Approve COOR ISD's Title IX positions:
Coordinator: Alexis Ferguson, Human Resources. 
Investigators: Melisa Akers, Director of Special Education
Decision Maker: Shawn Petri, Superintendent
Appeals: Katie Keith, Early Childhood Supervisor

8.J. Authorize Natalie Davis as signatory for the following agreements:
- Carl D. Perkins Application with the Michigan Department of Education-Office of Career & Technical Education (MDE-OCTE)
- All Fiscal Reports with OCTE in the Career and Technical Education Information System (CTEIS) 
 

8.K. To  designate  J.P.  MORGAN  CHASE   as the  depository  for  the C.O.O.R.  Intermediate School  District for the   following accounts; authorizing the administration to select the institution that is in the best interest of the school district; authorizing the Superintendent or his Designee(s) to make transfers between business checking account(s) and/or high yield savings account(s); authorizing transfers to be made  by telephone, fax and/or other electronic means:

Business Checking Accounts: General Fund, COOR Payroll, and ROOC Payroll.
High Yield Savings Accounts: General Fund and ROOC Investment Fund.

8.L. Signing of Checks
That COOR and R.O.O.C., Inc. payroll business checking accounts require only one signature; Shawn Petri, Board President, or Treasurer are hereby authorized to sign all  checks. The General Fund business checking account requires only one signature.
 

8.M. Approve Annual Updates to Board Policies
Thrun Law Firm will update the Policy Manual, Handbooks, Administrative Guidelines, and Forms annually and on an “as needed” basis. The annual update fee may be less than $2,750 for retainer clients if few or no updates are necessary in a given school year. Update fees are subject to automatic annual renewal and are invoiced.

8.N. Extend Retainer Agreements
To extend the retainer agreement for $2,500 and authorize the use of Thrun Law Firm, P.C. This is the same price as 2023.
To extend the retainer agreement for $599 and authorize the use of Clark Hill PLC for Special Education, 054, or ADA legal matters for the school year.

8.O. Approve Board Member Attendance at Conferences

That approval shall be given for any member of the Board of Education to attend the Governor’s Education Summit, NSBA’s Advocacy Institute, Northern Michigan School Legislative Association, as well as any conferences, trainings or meetings offered by the Michigan Association of School Boards, held in Michigan, for this year. Approval includes associated expenses for travel, lodging, food and conference fees. Specific dollar amounts for costs of registration, lodging, travel, and meals must be also subsequently be approved by the board’s designee, the Superintendent.
 

8.P. Approve Superintendent's Attendance at Conferences
That approval shall be given for the Superintendent to attend meetings of the CWMAIA, NMSLA, and conferences held by the Northern Michigan School Legislative Association, Michigan Association of School Boards, Michigan Association of Superintendents & Administrators, or the Michigan Association of Intermediate School Administrators held in Michigan for this year.
Approval includes associated expenses for travel, lodging, food, and conference fees. 

8.Q. Verify Current Newspapers of Record for C.O.O.R. ISD shall be: 

• Crawford County Avalanche
• Oscoda County Herald
• Ogemaw County Herald
• Houghton Lake Resorter

8.R. Approve Professional Dues / Memberships
To approve payment of dues to the linked list of professional organizations for the year. (Some organizations utilize the calendar year and some utilize a fiscal year.)
 

8.S. Approve closing the C.O.O.R. ISD central office to the public, allowing staff to attend the following four events: All-staff Professional Development Day in August, COOR Educational Center Graduation, Career Tech commencement, and the week between Christmas and New Year.    
 

8.T. Authorize the following individuals to fill district Title IX roles: 
Coordinator: Alexis Ferguson, Human Resources
Investigators: Melisa Akers, Director of Special Education
Decision Maker: Shawn Petri, Superintendent
Appeals: Katie Keith, Early Childhood Supervisor

9. Action Items

9.A. Approve an amendment to the 2023-24 General Fund budget, as presented.

9.B. Hire Pat Niemczyk as a teacher of the elementary MoCI classroom as part of the COOR Educational Association, BA step 30, effective January 11, 2024 to June 14, 2024.

9.C. Approve registration and expenses for any interested Board Members or the Superintnedent to participate in the 2024 MASB Winter Institute taking place virtually from Friday, Feb 2nd to Saturday, Feb 3rd.  These are Live Online Webinars.

The cost is $99 for each session, except CBA 101 and Board President Workshops, which are $189 each (9am-4pm).
Friday 9am-12pm, 1pm-4pm, or 6pm-9pm
Saturday  9am-12pm, 1pm-4pm, or 6pm-9pm

9.D. Approve registration fees & overnight expenses for Superintendent Petri to attend the following Michigan Negotiator's Association events: 
-2024 Labor Relations Academy in Lansing on Feb 7-9, 2024
-2024 Spring Conference in Lansing on March 14, 2024

9.E. Approve a new lease with Image Makers of Traverse City for an upgraded Xerox copier at the COOR Educational Center for five years.

9.F. Adopt policy updates and new policies as prepared by Thrun Law firm, P. C. and adopt the attached resolution for the Professional Staff Policies
Policy numbers: 2303, 2306, 2404A, 2501, 2501A, 2506, 5707 and PERA Policy changes: 4108, 4207, 4402R, 4403R, 4404, 4405R, 4407, 4408, 4409R, 4503R, 4504 (policies with "R" would replace current policies on July 1, 2024)

Google docs are linked below.

10. Information Items
- December Social media report card
- New CEC Parapro: Courtney Mallory

Alternative Educational Center of Ogemaw County:
- AEAOC December  2023 meeting minutes
- AEAOC January meeting agenda

April 16th ISD-wide Board Dinner at Grayling High School

 

11. Superintendent's Report

12. Communications
- Certificates of Appreciation are being sent to sponsors of the COOR Educational Center Holiday Party: Roscommon County Community Foundation, Roscommon Rotary Club, Up North Voice Michigan, Houghton Lake Resorter, Walmart of West Branch, Meijer of West Branch, and Keith & Mary Kleinert.

13. Adjournment
Time: __________