September 26, 2023 at 6:45 PM - Regular Meeting
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1. CALL TO ORDER
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2. WELCOME
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3. PLEDGE OF ALLEGIANCE
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4. PUBLIC COMMENTS
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5. MINUTES
Description:
Minutes of the regular meeting of August 29, 2023 have been provided to the Regents.
After discussion the Board may wish to approve these minutes. |
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6. CONSENT AGENDA
Description:
A. APPOINTMENTS
Faculty Attached. Administrators None. B. BUDGET AMENDMENTS The Budget Amendments for approval by the Board are attached. After discussion, the Board may wish to approve the Consent Agenda. |
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7. TEXAS PANHANDLE FIRST RESPONDER'S MEMORIAL
Description:
This item is placed on the agenda for the Board of Regents to consider donating $10,000 to The Friends of AJ Swoop, a 501 (c)(3) nonprofit, for the construction of The Texas Panhandle First Responders Memorial. The total project cost is estimated at $1.5 million. The memorial and monument will honor the first responders from the 26 counties of the Texas Panhandle having lost their lives in the line of duty since 1882. The memorial will be located at 11th and Polk in downtown Amarillo. The names of 93 first responders who lost their lives in the line of duty - including Amarillo College Police Captain Frank Clements (End of Watch - 5/16/1985) - will be etched in black granite at the monument site.
After discussion, the board may wish to approve the donation of $10,000 to The Friends of AJ Swoop, a 501 (c)(3) nonprofit, for the construction of The Texas Panhandle First Responders Memorial. |
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8. AFFIRMATION OF NON-DISCRIMINATION STATEMENT
Description:
Per Texas Higher Education Coordinating Board, affirmation of Amarillo College's public notification of nondiscrimination is required. It is available on Amarillo College's website in both English and Spanish.
Amarillo College's notice of nondiscrimination states, "Amarillo College does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities." After discussion, the Board may wish to affirm the Non-Discrimination Statement. |
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9. AFFIRMATION OF THE COLLEGE’S MISSION STATEMENT
Description:
Per SACSCOC Accreditation Principles, Standard 4.2.a, the Board of Regents ensure a regular review of the institution’s mission. The Board, in its review, reaffirms the mission statement periodically. The language of SACSCOC 4.2.a asserts the role of the Board in affirming the College’s mission statement - "The governing board ensures the regular review of the institution’s mission." This review and documentation of a review demonstrates continuous compliance with SACSCOC Accreditation principles.
After discussion, the Board may wish to affirm the College’s Mission Statement |
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10. PURCHASE OF JET GRANT FUNDED EQUIPMENT
Description:
Approval is requested to proceed with the purchase of equipment with JET Grant (Jobs and Education for Texas) funds from TWC to upgrade and expand the welding program. The purchase of the equipment, listed in the attached table, will leverage VR welding technology to teach basic welding skills without having the soaring cost of materials. The equipment will also allow the welding department to fully outfit each of the 24 welding stations with updated equipment. The total cost of the equipment will be $348,768.00.
After discussion, the Board may wish to approve this request for JET Grant funded equipment. |
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11. NOMINATIONS FOR THE POTTER-RANDALL APPRAISAL DISTRICT BOARD OF DIRECTORS
Description:
The Potter-Randall Appraisal District has begun the process of nominating individuals to serve on their Board of Directors.
The Amarillo College Board of Regents members have been provided packets that consist of a calendar for the 2023 election, the eligibility requirements of a board member, a list of the current members of the two county boards who are willing to continue to serve, and the voting entitlement according to Texas Property Tax Code Section 6.03(d). A resolution in order to make nominations to the Board of Directors of Potter County Appraisal District is attached. A resolution in order to make nominations to the Board of Directors of Randall County Appraisal District is attached. After discussion, the Board may wish to submit nominations for the Board of Directors for the Potter-Randall Appraisal District. |
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12. NOMINATIONS FOR THE DEAF SMITH COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS
Description:
The Deaf Smith County Appraisal District has begun the process of accepting nominations for the 2024-2025 County Appraisal District Board. In accordance with Texas Tax Code Section 6.03, all positions of the Deaf Smith CAD Board of Directors are up for re-election for the 2024-2025 term.
The Amarillo College Board of Regents members have been provided a list of the current board members (attached) to be considered for nomination. Other nominations for the board may also be submitted to the Deaf Smith County Appraisal District. After discussion, the Board may wish to nominate the current board members or submit additional names for nominations to be placed on the ballot for the Deaf Smith County Appraisal District Board of Directors. |
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13. NOMINATIONS FOR THE MOORE COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS
Description:
The Moore County Appraisal District Board of Directors has begun the process of taking nominations for the 2024-2025 Board of Directors. Each entity’s entitled votes are calculated as prescribed by the Texas Property Tax Code 6.03(d) and listed on the nomination form attached. A list of qualifications for the Moore County Appraisal District Board of Directors is also included on the nomination form.
After discussion, the Board may wish to nominate and submit names to be placed on the ballot for the Moore County Appraisal District Board of Directors. |
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14. REQUEST FOR STATEMENT OF QUALIFICATIONS NO. 1400 - CONSTRUCTION MANAGER AS CONSTRUCTOR STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR WARE STUDENT COMMONS RENOVATION OF THIRD AND FOURTH FLOORS AND STUDENT LIFE RELOCATION AND IT CENTRALIZATION PROJECTS
Description:
RFQ No. 1400 was advertised in the Amarillo Globe News on Sunday, August 6, 2023 and Sunday, August 13, 2023. Packets were requested by seven (7) firms with four (4) submitting proposals. A tabulation of the proposals received is attached.
Approval of the award being granted to Plains Builders, Inc. is requested. The Selection Committee would also request that the Board of Regents authorize Chris Sharp, Vice President of Business Affairs, to enter into negotiations of a CMAR fee and the signing of the AIA A-133 Standard Form of Agreement between Owner and Construction Manager as Constructor. This project will be paid for with proceeds from the bonds issued in 2019. After discussion, the Board may wish to award RFQ No. 1400 - Construction Manager as Constructor Standard Form of Agreement between owner and contractor for Ware Student Commons renovation of third and fourth floors and Student Life relocation and IT centralization projects and authorize Chris Sharp to negotiate a CMAR fee and sign the AIA A-133 Standard Form of Agreement between Owner and Construction Manager as Constructor. |
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15. REQUEST FOR PROPOSAL NO. 1401 – FURNISHING AND INSTALLATION OF FLOORING, AMARILLO COLLEGE, EAST CAMPUS
Description:
RFP No. 1401, for the furnishing and installation of flooring for Amarillo College, East Campus Housing, was advertised in the Amarillo Globe News on August 27, 2023 and September 03, 2023. Project documents were obtained by seventeen (17) contractors with two (2) contractors submitting proposals. A tabulation of the proposals received is attached.
Approval of the award being granted to Casey Carpet One Floor & Home in the amount of $3.25 per square foot for vinyl plank flooring and $2.59 per square foot for carpet, is requested. Funds for this project will be covered by the 2023-2024 East Campus Housing A&I budget. After discussion, the board may wish to approve RFP No. 1401 - Furnishing and Installation of Flooring. |
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16. INVESTMENT REPORT
Description:
The Board of Regents will be presented the Quarterly Investment Report for the period June 1, 2023 through August 31, 2023. A copy of the report will be provided to the Regents.
After discussion, the Board may wish to approve the Quarterly Investment Report. |
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17. FINANCIAL REPORTS
Description:
The financial statements as of August 31, 2023 are attached.
After discussion, the Board may wish to approve the Financial Reports. |
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18. CLOSED MEETING
Description:
If during the course of the meeting, any discussion of any item on the agenda or any other permitted matter(s) should be held in closed meeting, the Board will convene in such closed meeting in accordance with the applicable section of the Texas Government Code, Title 5, Chapter 551 et seq. |
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19. ADJOURNMENT
Description:
NOTE: The Board of Regents will have dinner at 5:15 p.m. in the College Union Building, Room 208, on the Amarillo College Washington Street Campus, 2201 South Washington Street. A status update will begin at 5:45 p.m. followed by the regular meeting at 6:45 p.m. in the Palo Duro, Room 212. |