February 9, 2026 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION – PER WISCONSIN STATUTES 19.85 (1) (c)(e) (f) and (g).
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III.A. Review Minutes of January 12, 2026 Meeting
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III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
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III.C. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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III.D. Review Summer School Contract Recommendations
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III.E. Review a Performance Summary of the Individual Administrative Team Members
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IV. RETURN TO OPEN SESSION – BEGIN REGULAR AGENDA
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V. BOARD DEVELOPMENT WORKSHOP
Description:
If time allows before 7:00 p.m., the Board may use this time for Board Development, scheduling meetings, or other logistics/operational matters.
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V.A. Great on Their Behalf by AJ Crabill book study
Description:
Board, please be prepared to discuss one statement or item from chapters 13 & 14.
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VI. APPROVAL OF MINUTES
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VI.A. Review Minutes from January 12, 2026 regular meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
Action should be taken to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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IX. TEACHING STAFF, STUDENTS, & BOARD REPORTS/RECOMMENDATION/ACTION ITEMS
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IX.A. Teacher Report
Description:
Members of the WTA will provide an update from the teachers.
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IX.B. Student Reports
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IX.B.1. Student Council Report
Description:
Abigail Anderson and Alena Wagoner are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.
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IX.B.2. Warrior Spotlight
Description:
A brief update will be shared by the Waunakee Intermediate SWAT (Students Working to Advance Technology) Team.
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IX.C. Board Reports/Action Items
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IX.C.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the board on meetings they attended or other informational items.
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IX.C.2. State Convention Report
Description:
Members of the Board who attended the State School Board Convention will be provided an opportunity to share information from the conference.
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IX.C.3. Discuss Timeline for Board Evaluation
Description:
The board was asked to complete the School Perceptions Survey as well as complete and turn in the self-evaluation questions by this date. The board will determine a date to review these responses.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. DEI Committee
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X.A.1. Review the January 26, 2026 Committee Meeting Minutes
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X.B. Budget Committee
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X.B.1. Review the Committee Minutes from the February 2, 2026 Meeting
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X.B.2. Waunakee Community Cares Coalition - Action Item
Description:
The purpose of this agenda item is to provide an update on the Waunakee Community Cares Coalition. Good news - Attorney Kirk Strang provided guidance that the district was able to claim funds through the end of the month of January. The previously approved school board one-month funding extension will cover February. The remaining 4 months will cost approximately $32,000 to continue. The WCCC has a fund 21 grant with approximately $28,000 remaining. Attached please find a detailed budget request.
Options for the board to consider include: 1) No additional funding beyond the extension 2) Fully fund the remaining 4 months ($32,000) 3) Partially fund the remaining 4 months ($16,000) 4) Partially fund after fund 21 dollars are used ($2,000 - $4,000) The budget committee is recommending option 4 on a 3-0 motion.
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X.B.3. High-Level Budget Planning - Action Item
Description:
The purpose of this agenda item is to request board approval on the 2026-27 budget planning process, specifically the addition of 5 FTE. Administration will review the updates to this document, specifically the 4K program and middle school staffing.The budget committee is recommending approval of the 5 FTE 3-0.
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X.C. Facility Committee
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X.C.1. Review the Minutes from the February 2, 2026 Meeting.
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X.C.2. Approval of Capital Maintenance Request - Action Item
Description:
The purpose of this agenda item is to request approval of the pole vault mats and pull-up bar from the summer projects list so that the equipment can arrive before the track season begins. The current equipment is at its end of life. The facility committee is recommending approval 3-0.
The full list will be brought back for consideration in March.
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X.D. Policy Committee
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X.D.1. Review the Minutes from the January 15, 2026 and February 9, 2026 Meeting Minutes
Description:
The minutes from the February 9, 2026 meeting may be brought to this meeting.
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X.D.2. Policies for Discussion, Review, and Consideration
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X.D.2.a. Child Abuse/Neglect
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X.D.2.b. Reporting Employee Matters to DPI for License/Employment Investigations
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X.D.2.c. AI Guidelines for Staff
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X.D.2.d. Employee Whistleblower Protections
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X.D.2.e. Notice of Employee Whistleblower Rights Relating to Federal Funding
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X.D.2.f. Procurement Methods of Services, Supplies, Equipment, and other Property
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X.D.2.g. Procurement Methods of Services, Supplies, Equipment, and other Property
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X.D.2.h. Management of Capital Assets (Formally called Inventories)
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X.D.2.i. 751 Exhibit Fee Schedule for Transportation to and from Licensed Daycare
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X.D.2.j. 751 Rule 1 Student Transportation Services
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X.D.2.k. 774 Cybersecurtiy Management and Planning
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X.D.2.l. 775 Mail and Distribution Service
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Administrative Update from the Curriculum Directors
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XI.B. Correspondence
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of January 2026. Please feel free to reach out to Allie Newton at alexandranewton@waunakee.k12.wi.us if you have any questions.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
The Budget Status report as of January 31, 2026 and the Cash Reconciliation report for December 2025.
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XII.C. Second Friday Count
Description:
Attached please find information regarding the Second Friday in January Student Count. The first attachment provides the grade by grade information and the second attachment compares September student counts to January student counts.
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XII.D. Safety Logs
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XII.E. Consideration of the 2026 Waunakee Scholarship Fund Drive.
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XII.F. Gifts and Field Trips
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XII.F.1. Gifts
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XII.F.2. Field Trips
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XII.G. Approve Individual Teacher, Co-Curricular, Support Staff and Custodial Recommendations, Resignations, Leaves & Retirements
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XII.H. Approve Summer School Contract Recommendations
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XIII. BOARD BUSINESS
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XIII.A. Conventions/Workshops
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XIII.B. Legislative Update
Description:
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Board Meeting
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XIV.B. Special Meetings
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XIV.C. Budget Committee
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XIV.D. Co-Curricular
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XIV.E. Curriculum Committee
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XIV.F. Facility Committee
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XIV.G. Insurance Committee
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XIV.H. Human Resources Committee
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XIV.I. Policy Committee
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XIV.J. DEI Committee
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XV. RETURN TO CLOSED SESSION – (if necessary) to complete agenda as listed under agenda item III.
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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