November 10, 2025 at 6:30 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (c), (e), (f), and (g).
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III.A. Review Closed Session Minutes for the October 13, 2025 regular meeting
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III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
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III.C. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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IV. RETURN TO OPEN SESSION
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V. APPROVAL OF MINUTES
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V.A. Review Open Session Minutes for the October 13, 2025, regular meeting and the October 30, 2025, Special meeting.
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VI. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any school district related items. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Past practice has allowed 30 minutes for this section of the agenda.
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VIII. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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VIII.A. Student Reports
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VIII.A.1. Student Council Report
Description:
Abigail Anderson and Alena Wagoner are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.
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VIII.A.2. Warrior Spotlight
Description:
A brief update will be shared by the High School Peer Tutors.
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VIII.B. Teacher's Update
Description:
Representatives from the Waunakee Teachers Association will provide an update on some of the work they are doing in the district.
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VIII.C. Board Reports/Action Items
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VIII.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the Board on meetings they attended or other informational items.
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VIII.C.2. Spring Board Election
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VIII.C.2.a. Notice of School Board Election
Description:
Attached is the Notice of the April 2026 School Board Election. Dawn Heinrichs (Village of Waunakee), and Joan Ensign (Town of Westport, City of Middleton and City of Madison) seats are on the ballot this spring.
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VIII.C.2.b. Notification of Non-Candidacy
Description:
Attached is the Notification of Non-Candidacy should an incumbent choose not to run for reelection this spring. The deadline for an incumbent to file the non-candidacy form is December 26, 2025 at 5:00 p.m.
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VIII.C.3. American Education Week November 17 - 21, 2025
Description:
Attached for your discussion please find letters from the board of education, drafted by Anne Blackburn and Mark Hetzel. One to be posted in the Waunakee Tribune and one to be sent to the WCSD Staff.
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IX. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. DEI Committee
Description:
The minutes from the November 3, 2025 DEI committee will be reviewed.
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IX.B. Budget Committee
Description:
The minutes from the November 7, 2025, budget committee will be reviewed.
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IX.B.1. 4K Options for 2026-2027 school year - Discussion Item
Description:
The administration is beginning the process to prepare 2026-2027 budget scenarios. The attached document compares a base scenario with multiple scenarios for a 4K program. The base scenario includes the following:
1. A more conservative enrollment projection 2. Utilizing the November 2024 operational referendum funds 3. Increased revenues for high-cost special ed aid and state categorical aid due to the state budget changes 4. Increased revenues for open enrollment students 5. Increased expenses for the classified staff average pay catch up per the approved operational referendum 6. Increased expenses for annual pay increases (3% CPI + 2% compensation systems), utilities (added Middle School), transportation (5%), contingency (added 100K), maintenance (added back in NAMI contract) 7. Added 3 FTE for the use of existing Middle School/New Middle School Each of the 4K scenarios changes the base scenario and the major financial impacts are described in the charts. Administration reviewed scenarios with the budget committee and received feedback. The November board meeting will be an opportunity to discuss this topic with all Board members and Administration will be requesting a decision in December to allow communication with the community and 4K centers.
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IX.B.2. Natural Gas Purchasing program — Action Item
Description:
In addition, the budget committee requested a review of our natural gas purchasing program. Attached please find a review shared by our vendor. Adminstration will be requesting a recommendation for the December 1, 2025 to April/May 2026 timeframe.
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X. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Summer School
Description:
Sheila Weihert, Principal at Arboretum Elementary and Summer School Coordinator, will be present at Monday's Board Meeting to review Summer School 2025 and seek approval for course offerings for Summer School 2026.
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X.A.1. 2025 Summer School Update - Informational Item
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X.A.2. 2026 Summer School Course Offerings - Action Item
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X.B. Administrative Update regarding DEI from the Director of Special Education, Tiffany Loken and the Director of Secondary Curriculum and Instruction, Tim Schell.
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X.C. The Directors of Curriculum and Instruction will be available to answer any questions regarding the September Report Card Presentation.
Description:
You may find this presentation in the recording of the September 24, 2025, Curriculum committee which is posted in Boardbook. This is only a time to ask questions of the Curriculum Directors regarding the presentation.
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X.D. Waunakee High School Planning (Scope) - Action Item
Description:
The board will take action on the Waunakee High School Planning (Scope).
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X.E. Announcements
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XI. CONSENT AGENDA
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XI.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of October 2025.
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XI.B. Finance
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XI.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of October 31, 2025.
The cash reconciliation report for September and October will be presented at the December board meeting.
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XI.C. Gifts and Field Trips
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XI.C.1. Gifts
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XI.C.1.a. Jeremy & Sarah Alsaker 2007 Chevy Trailblazer valued at $4,000.
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XI.C.1.b. Ted and Jan Tweed Charitable Fund - $20,000
Description:
This donation will provide a scholarship to both High School and Middle School for the next 5 years.
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XI.C.2. Field Trips
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XI.D. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XII. BOARD BUSINESS
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XII.A. Legislative Update
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XII.B. Correspondence
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XIII. FUTURE AGENDAS AND MEETINGS
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XIII.A. Agenda Items for Next Meeting
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XIII.B. Special Meeting
Description:
Curriculum Presentations Nov. 17, 2025 @ 4pm @ Arboretum
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XIII.C. Budget Committee
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XIII.D. Co-Curricular Committee - Dec. 2, 2025 @ 7:30am
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XIII.E. Curriculum Committee — Nov. 24, 2025 @ 4:00pm
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XIII.F. Facility Committee
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XIII.G. Human Resources Committee
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XIII.H. Policy Committee
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XIII.I. DEI Committee
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XIV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XV. RETURN TO OPEN SESSION
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XVI. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVII. ADJOURN
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