February 12, 2024 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION – PER WISCONSIN STATUTES 19.85 (1) (c)(e) (f) and (g).
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III.A. Review Minutes of January 08, 2024 Meeting
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III.B. Review Individual Teacher/Administrator Contract Recommendations, Resignations, Leaves and Retirements
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III.C. Review Individual Co-Curricular Contract Recommendations
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III.D. Review Summer School Contract Recommendations
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III.E. Review Individual Support Staff/Custodial Recommendations, Resignations and Retirements
Description:
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III.F. Discussion with the Board on the District's Status and Response Related to Litigation Involving the School District.
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IV. RETURN TO OPEN SESSION – BEGIN REGULAR AGENDA
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V. BOARD DEVELOPMENT WORKSHOP
Description:
If time allows before 7:00 p.m., the Board may use this time for Board Development, scheduling meetings, or other logistics/operational matters.
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V.A. Discuss the Plan for Staff Listening Sessions
Description:
The following message was sent to all staff regarding the Board's upcoming listening sessions:
________________________________________ Dear staff, The BOE wants to hear any of your concerns, but to best utilize the entire school network, we want to encourage the most effective channel of communication for positive change. We hope a direct building/department concern has first been shared with the specific building or department administrator. Change most frequently needs to start there, with the BOE coming in as approval of the solution or modification of practices as needed. To best serve you and your ideas at these listening sessions, we will take notes and will share the information with appropriate administration. We will end the process by circling back to each building with the original notes and any follow-up action which has occurred since the listening session. Improvements in our district are a shared responsibility, and we hope these discussions help lead to a continued increase in employee satisfaction and student achievement. Each year the BOE and Administration set priorities for the school year. We are open to any concerns you want to share, but the following priorities may be good discussion topics for the upcoming listening/learning session.
As you think about the topics, it might be helpful to consider; what is working well, where could we see improvement, and what actions should the BOE consider to meet these priorities. Thank you for all you do for the children in our district. We hope to see you at one of the following listening/learning sessions. Sincerely, Joan Ensign, BOE President |
V.B. Discuss and Plan for Student Group Listening Sessions
Description:
Attached please find the Protocol for Student Listening Sessions that was discussed by the DEI Committee. Tim Schell is working with the student groups at the high school to organize and secure dates for these meetings.
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V.C. Update on Superintendent Transition Process
Description:
Randy Guttenberg will provide an update on the Superintendent Transition Process, timeline, and his discussions with Dr. Brown.
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V.D. Schedule Future Meetings (if time allows, otherwise it will be done at the end of the meeting)
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VI. APPROVAL OF MINUTES
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VI.A. Review Minutes from 01/08/24 regular meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
Action should be taken to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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IX. TEACHING STAFF, STUDENTS, & BOARD REPORTS/RECOMMENDATION/ACTION ITEMS
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IX.A. Student Report
Description:
Victoria Raemisch and Kendall Haviland are the high school student representatives and will provide an update on activities from the high school.
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IX.B. Teacher Report
Description:
Members of the WTA will provide an update from the teachers.
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IX.C. Board Reports/Action Items
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IX.C.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the board on meetings they attended or other informational items.
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IX.C.2. State Convention Report
Description:
Members of the Board who attended the State School Board Convention will be provided an opportunity to share information from the conference.
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IX.C.3. Discuss Timeline for Board and Superintendent Evaluations
Description:
The evaluation meeting has been scheduled for April 9, 2024 @ 5:30PM. All tools will be shared with the Board by the end of February. Please have the evaluation tools completed and turned into Rebecca by March 15, 2024
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IX.D. Update from the Village of Waunakee -- Todd Schmidt and Kristin Runge
Description:
Todd Schmidt and Kristin Runge from the Village of Waunakee will provide an update from the Village and specifically share information on the Kilkenny West Development. Todd and Kristin are also available to answer any questions that Board Members may have related to the Village of Waunakee.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Curriculum Committee
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X.A.1. Review January 22, 2024 Committee Meeting Minutes
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X.A.2. New Course Proposal - Heritage Bilingual Environmental Science
Presenter:
Tim Schell
Description:
Attached please find information on a new course at the high school, Heritage Bilingual Environmental Science. The course is the second in the sequence that begins with Bilingual Biology and was originally envisioned during our planning for the bilingual program at the high school. Although this proposal is coming later than we would normally plan, with the specific targeted audience, the high school believes there will be no problems incorporating it into our scheduling process this year. This course has been reviewed by the Curriculum Committee and is being recommended to the full Board for approval.
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X.B. DEI Committee
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X.B.1. Review the minutes from the 1/25/24 meeting.
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X.C. Budget Committee
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X.C.1. Review Committee Minutes from 02/06/24 Meeting
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X.C.2. 2024-2025 Budget Planning Process/Budget Parameters
Description:
The purpose of this agenda item is to request approval of the 2024-25 Budget Planning Process. This budget projection assumes the following:
-Enrollment changes per the 5-year average enrollment projection model -School finance system continues with $325/student increase in the revenue limit formula -Non-recurring operational referendums that total $8.127 million continuing past 2024-25. You can add $8.127 million to the deficit for each year past 2024-25 if you assume the non-recurring operational referendums do not continue. -Expenditures increase at a CPI level for salary plus compensation systems, health insurance increases at 5%, transportation and utilities increase at 5% -ESSER funding is removed The five-year budget projection provides an initial look at the deficits that are created because of the difference between revenues increasing at $325 per student and inflationary increases in expenditures. In the document you will also find information on expenditure areas such as overall fund 10/27 expenditures, salary, benefits, and utilities and then how Waunakee compares to our Dane County comparable districts in those expenditure areas. There is also a FTE change vs enrollment change chart. The budget committee is recommending approval on a 3-0 motion.
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X.C.3. Review Draft Community Survey
Description:
The purpose of this agenda item is to review a draft of the community survey. The district has been working with School Perceptions to design a survey that will gather community feedback to provide feedback on both the superintendent transition and district finances. The survey will be sent out in early April. Attached please also find a document that shows 4 different potential referendum options relating to the financial portion of the survey. Administration will be seeking feedback on the financial portion of the survey as well as the referendum options.
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X.D. Policy Committee
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X.D.1. Review February 7, 2024 Meeting Minutes
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X.D.2. Follow-Up Policies from January Meeting.
Description:
The administration will review these two policies with the Board per questions that arose at the January Board Meeting.
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X.D.2.a. 446 Student Search Activities
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X.D.2.b. 447.3 Student Suspension
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X.D.3. 400 Series Policies for Discussion, Review, and Consideration
Description:
Attached please find the summary spreadsheet for the policies that will be reviewed at the February Board Meeting. These policies have been reviewed by the administration and the policy committee chair prior to movement to the committee for consideration. The Policy Committee is recommending them to the full Board on a 3-0 vote.
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X.D.3.a. 447.4 Student Expulsion
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X.D.3.b. 447.4R Early Reinstatement for Expelled Students
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X.D.3.c. 453.11 & 453.11 Rule Use of Automated External Defibrillators
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X.D.3.d. 453.1 Emergency Nursing Services
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X.D.3.e. 453.1 R Emergency Nursing Services
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X.D.3.f. 453.2 Student Immunizations
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X.D.3.g. 453.3 Communical Disease Control
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X.D.3.h. 453.3 Rule 1 Communicable Disease Control Procedures - Students
453.3 Rule 2 Communicable Disease Control Procedures - Staff
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X.D.3.i. 453.3 R Procedures for Handling Students with AIDS, HIV or CMV
453.31 R Students with Cytomegalovirus (CMV or acquired Immune Deficiency Syndrome (AIDS)(HIV)
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X.D.3.j. 453.4 Exhibit A Prescription Medication Consent Form
453.4 Exhibit B Over-The-Counter Medication Consent Form
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X.D.3.k. 454 and 454 R Reporting of Child Abuse/Neglect
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X.D.3.l. 455.1 Supervision of Students
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X.D.3.m. 4553 Student Automobile Use
455.3 R Parking and Parking Permits
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X.D.3.n. 455.4 Student Safety Patrols
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X.D.3.o. 457 Student Suicide Prevention and Intervention
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X.D.3.p. 656 Student Fees
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X.D.3.q. 480 Student Volunteers
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X.D.3.r. 491 & 491 Rule Children of Divorced/Separated Parents
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X.D.3.s. 492 Student Photographs
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X.E. Facility Committee
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X.E.1. Review Minutes from the February 8, 2024 Meeting.
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X.E.2. New Heritage Elementary School
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X.E.2.a. Heritage Moving Quotes
Description:
The purpose of this agenda item is to request approval moving quotes for the Heritage Elementary move. We have attached quotes from two vendors. Dan Carter, John Cramer, and John Gillis have been involved in reviewing the facilities for both vendors. The quote from SFI, a Waunakee-based business, is a lower cost option overall compared to Coakley. The SFI facility is located in Waunakee. The facility committee is recommending approval of the SFI quote.
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X.E.2.b. Heritage Custodial Equipment
Description:
The purpose of this agenda item is to request approval of custodial maintenance equipment purchases for the new Heritage Elementary. Attached please find a list developed by John Cramer. Please note that John has researched robotic equipment and has determined that the return on investment is not a fit at this time for Heritage. The facility committee is recommending approval on 3-0 motion.
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X.E.3. Middle School Project
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X.E.3.a. Abatement of Current Heritage Elementary School
Description:
The purpose of this agenda item is to request approval of the abatement bids for the demolition of the existing Heritage Elementary. Vogel is working with EMC, the district's environmental consultant, to incorporate abatement of environmental materials prior to the demolition of the facility. Demolition proposals will be brought forward in March. The facility committee made a motion to approve Robinsin Brothers.
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X.E.4. High School Projects
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X.E.4.a. Review the Scope of the High School Projects and Options
Description:
The purpose of this agenda item is to review the planning process for the high school referendum work. Attached please find a presentation that was developed jointly by EUA and Vogel. The presentation was reviewed with the facility committee. All board members are welcome view the committee presentation and discussion. The intent is not to repeat this presentation at the board meeting. The action item coming from the presentation is presented next.
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X.E.4.b. High School Flooring
Description:
The purpose of this agenda is to request approval of the high school flooring replacement that is a part of the high school remodeling work. The flooring has to be ordered now to be able to be installed this summer. The facility committee approved a not-to-exceed amount of $1,000,000 for this project on a 2-0 motion, with final approval required from the Superintendent.
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X.E.5. Capital Maintenance Projects
Description:
The purpose of this agenda item is to request approval of district wide maintenance projects. Attached please find an updated capital maintenance projects prioritization list, along with supporting information. John Cramer, Scott Bauer, and Steve Summers have met with each building principal and Nick Conrad to develop comprehensive capital maintenance projects for the February facility committee meeting.This month's requests are related to projects that can be completed in the summer of 2024. The facility committee is recommending on a 2-0 motion with the exception of the middle school solar project. The facility committee is also recommending on a 2-0 motion the softball field project on a not-to-exceed $325,000 amount with final approval from the Superintendent. Attached please find the budget for this project. Administration is also reviewing the Intermediate School graphics replacement quote.
All board members are welcome to view the facility committee meeting if interested. A large portion of the meeting was focused on capital maintenance planning for February, March, and future years. Administration welcomes any questions or comments on this topic.
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Middle School Design -- Interiors
Description:
Members of the EUA staff will be at Monday's Board Meeting to share the interior plans for the new Middle School.
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XI.B. Middle School Instructional Schedule for 2024-2025
Description:
Jeff Kenas, principal at the Middle School, will be present at Monday's Board Meeting to provide an update and follow-up on the proposed changes to the Middle School Instructional Schedule for the 2024-2025 school year. They will have a presentation ready for the Board Meeting, but it is not included in the BoardBook materials. I recommend this proposal to the Board and ask for support by endorsing this plan to begin in the fall.
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XI.C. Correspondence
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of January 2024. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of January 31, 2024 and the Cash Reconciliation report for December 2023.
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XII.C. Safety Logs
Description:
The safety log report is required to be presented and approved by the Board per the safety grants that we received. It tracks the requisite drills that we need to perform in the school buildings.
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XII.D. Early College Credit Program Summer Applications
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XII.E. Gifts and Field Trips
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XII.E.1. Gifts
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XII.E.1.a. SIA Flight Simulator - $6000 value
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XII.E.1.b. Nonn's Kitchen, Bath & Flooring - Samsung Refrigerator valued $1875.00 - Prairie Elementary
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XII.E.2. Field Trips
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XII.E.2.a. WHS Model UN Club - Northwestern Model UN Conf. Evanston IL -Apr. 11-14, 2024
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XII.E.2.b. WHS Science Club - Shedd Aquarium Chicago, IL April 20, 2024
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XII.E.2.c. WHS Orchestra - Chicago, IL April 25-26, 2024
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XII.E.2.d. DECA International Career Development Conf. - Anaheim CA - Apr.27-30, 2024
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XII.E.2.e. WHS Vocal Music - New York City, NY - March 2025
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XII.F. Approve Individual Teacher, Co-Curricular, Support Staff and Custodial Recommendations, Resignations, Leaves & Retirements
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XII.G. Approve Summer School Contract Recommendations
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XII.H. Second Friday Count
Description:
Attached please find information regarding the Second Friday in January Student Count. The first attachment provides the grade by grade information and the second attachment compares September student counts to January student counts.
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XIII. BOARD BUSINESS
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XIII.A. Conventions/Workshops
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XIII.B. Legislative Update
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Schedule a Time for the Board to Tour the New Heritage Elementary Project
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XIV.B. Special Board Meeting -- Before March 2024 Meeting for Planning Purposes
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XIV.C. Agenda Items for Next Board Meeting
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XIV.D. Budget Committee
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XIV.E. Co-Curricular
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XIV.F. Curriculum Committee
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XIV.G. Facility Committee
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XIV.H. Insurance Committee
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XIV.I. Human Resources Committee
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XIV.J. Policy Committee
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XIV.K. DEI Committee
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XV. RETURN TO CLOSED SESSION – (if necessary) to complete agenda as listed under agenda item III.
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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