January 8, 2024 at 6:00 PM - Regular Meeting

Description:  The Board Development agenda item is meant to provide the Board with the opportunity to discuss Board Operations.  For the January 8th meeting, the items that will be discussed include:

• Discuss Student and Staff Listening Sessions that will be conducted in January/February.  Attached please find a draft protocol for the meetings with the student groups.

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of  30 minutes.  .  Emailed comments will be shared and reviewed by all the board members but will not be read out loud.

Description:  Victoria Raemisch and Kendall Haviland are the high school student representatives who will provide an update of events from the high school.

Description:  Representatives of the WTA will provide an update on items related to the teaching staff.

Description:  This section of the agenda is reserved for any comments from members of the board on meetings they attended over the last month or other informational items.

Description:  Please find the WASB Resolutions for 2024 at the attached link and attached, that will be discussed at the Delegate Assembly in a few weeks at the State Education Convention in Milwaukee.  Dawn Heinrichs is our delegate this year.  Please review the resolutions and you can provide feedback to them on Monday night, or at a time prior to the convention.
2024 Proposed Resolutions

 

Description:  Attached is a copy of the memo sent to the municipality & county clerks for candidates for the 2024 spring elections.
 
All candidacy paperwork needed to be turned in by 5:00 p.m. on January 2, 2024. The Candidates for the Spring 2024 Election are: 

Town of Westport/City of Middleton/City of Madison Seat:  Ted Frey


Town of Vienna Seat:  Mark Hetzel and Ben Opel

Description:  In January 2023 the Campaign Finance  Committee Registration statement was updated.  This resulted in no need for  the annual renewal of campaign finance reporting .  
Most of our current board members have not filled out the current campaign finance report.  In your folders you will find a copy of your current CF - 1 and the new one.  It was suggested by WASB attorneys that each board member has completed the updated CF-1 at this time.
If you file non-exempt you are required to file a finance report in Jan & July of each year.
If you file exempt (and do not exceed the exempt limit) you will need to file a termination report when you are no longer on the board.

 

Description:  As a guide, the timeline that the Board has used for the past few years is as follows:
* School Perceptions Survey and Open-ended Questions 
* Superintendent Eval & Priorities Eval 
* All evaluations are due by the March Board Meeting.
* If necessary, after the March BOE meeting, individual reminders will be sent to each BOE member sharing what still needs to turn in by the end of March.
* The Evaluation meeting should be scheduled prior to April 22, 2024

 

Description:  Attached please find the Co-Curricular Report for the Fall Athletic Season.  This presentation was discussed with the Co-Curricular Committee at their most recent meeting and Nick Conrad will be present at the Board Meeting to answer any questions.

Description:  Please see the attached proposal to add an Adaptive Sports League to the high school.  The Co-Curricular Committee recommends this proposal to the full board on a 3-0 vote.

Description:  Please see the attached proposal to add a Best Buddies Program/Club to the high school.  The Co-Curricular Committee recommends this proposal to the full board on a 3-0 vote.

Description:  Please see the attached proposal to add Investment Club to the high school.  The Co-Curricular Committee recommends this proposal to the full board on a 3-0 vote.

Description:  Please see the attached proposal to add Car Enthusiasts Club to the high school.  The Co-Curricular Committee recommends this proposal to the full board on a 3-0 vote.

Description:  Please see the attached proposal to reinstate the MS Ukulele Club, rename it as MS Chamber Orchestra, and request for a paid advisor to the middle school.  The Co-Curricular Committee recommends this proposal to the full board on a 3-0 vote.

Description:  Please see the attached proposal to request pay for the advisor to the Aviation Club at the high school.  This club has met the eligibility requirements to request pay for this position.  The Co-Curricular Committee recommends this proposal to the full board on a 3-0 vote.

Description:  Please see the attached proposal to renew our Coop agreements for Gymnastics and Girls Hockey.  The Co-Curricular Committee recommends these renewals to the full board on a 3-0 vote.

Description:  The purpose of this agenda item is to review our contract with Lamers. Our seven-year contract with Lamers expires at the conclusion of the 2024 summer school session. We need to make a decision to either extend the existing contract or seek proposals in early 2024. 

Administration is recommending a three-year contract extension for the 2024-25 to 2026-27 school years. The district will be opening two new school buildings during this period of time. In addition, the district may be conducting a traffic study and considering other policy changes. A full request for proposal process would be less challenging after we get through the opening of the two new schools. Attached please find the original contract and the extension. The budget committee is requesting revisions the proposed extension to include specific financial terms in lieu of the to be negotiated statements, as well as evaluate contract language regarding meeting performance standards. 

Description:  Attached is the Summary Table with comments from the various stages of policy  review.  This document will serve as a guide to reviewing the policies on the agenda for the January 8th meeting.

Description:  Attached please find the summary spreadsheet for the policies that will be reviewed at the meeting.  These policies have been reviewed by the administration and the policy committee chair prior to movement to the committee for consideration. 

Description:  The purpose of this agenda item is to request approval of a planning process for the Warrior Pitch. Community members representing the fundraising efforts attended the committee meeting. One of the topics for discussion was the team center concept. Administration has evaluated the existing concession building for expansion. A budgetary estimate for this expansion is $350-$450,000. An updated budget for the team center, based on the previous drawings is $850-$900,000. Administration has not yet explored a different design for the team center that could have a lower cost. The facility committee is recommending approval of a planning process for the Warrior Pitch, including a lower cost design for the team center. Motion passed 3-0.

Description:  The purpose of this agenda item is to request approval of district wide maintenance projects. Attached please find an updated capital maintenance projects prioritization list, along with supporting information. John Cramer and Steve Summers are in the process of meeting with each building principal and Nick Conrad to develop comprehensive capital maintenance projects for the February facility committee meeting.This month's requests are related to districtwide maintenance equipment. Administration is requesting approval of the projects identified. Facility committee is recommending approval on a 3-0 motion.

Description:  The purpose of this agenda item is to approve a contracted cleaning service because of staff vacancies at the high school. Administration will provide an update of the current staffing levels at the high school. We have requested pricing information from several contracted cleaners and have attached a proposal from Kleenmark. We may have additional information to share at the meeting. The facility committee is recommending approval of a contracted cleaning service, on a short term basis, for the high school. Passed on a 3-0 motion.  

Description:  The purpose of this agenda item is to request approval of pre-purchasing steel for the new middle school. Vogel Bros has worked with Endres Manufacturing on this concept. If approved by the School Board, purchasing the steel will assist the district in meeting our August 1, 2024 spend down requirements. An attachment has been provided by Vogel Brothers. Facility committee is recommending approval on a 3-0 motion. 

Description:  The purpose of this agenda item is to request school board approval of  open enrollment space availability for the 2024-25 school year. The School Board is required to identify the number of open enrollment spaces available per grade level at the January meeting. Our open enrollment policy is based on the optimal class size level, not the maximum class size level. The attached document calculates the number of open enrollment spaces in two methods. These methods are moving the current student enrollments to the next grade level (on the lefthand side) and utilizing the 5-year average enrollment projection (on the righthand side). Administration is recommending utilizing the December enrollment in the calculations for open enrollment capacity. The highlighted number in yellow would be our recommendation for each grade level. We reviewed this document with the budget committee and the budget committee members made a for using the December enrollment model. Motion passed 2-0.

Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of December 2023. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.

Description:  Attached you will find the Budget Status report as of December 31, 2023 and the Cash Reconciliation report for November 2023.

Description: