January 8, 2024 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (c) (e) and (f)
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III.A. Review Minutes of December 11, 2023 Meeting
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III.B. Review Individual Administrator and Teacher Contract Recommendations, Resignations and Retirements.
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III.C. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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III.D. Review Individual Co-Curricular Contract Recommendations
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III.E. Review Summer School Contract Recommendations
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III.F. Review a Performance Summary of the Individual Administrative Team Members
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT WORKSHOP
Description:
The Board Development agenda item is meant to provide the Board with the opportunity to discuss Board Operations. For the January 8th meeting, the items that will be discussed include:
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VI. APPROVAL OF MINUTES
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VI.A. Review minutes from the 12/11/23.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Student Report
Description:
Victoria Raemisch and Kendall Haviland are the high school student representatives who will provide an update of events from the high school.
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IX.B. Teacher Update
Description:
Representatives of the WTA will provide an update on items related to the teaching staff.
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IX.C. Board Reports/Action Items
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IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section of the agenda is reserved for any comments from members of the board on meetings they attended over the last month or other informational items.
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IX.C.2. 2024 WASB Resolutions
Description:
Please find the WASB Resolutions for 2024 at the attached link and attached, that will be discussed at the Delegate Assembly in a few weeks at the State Education Convention in Milwaukee. Dawn Heinrichs is our delegate this year. Please review the resolutions and you can provide feedback to them on Monday night, or at a time prior to the convention.
2024 Proposed Resolutions
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IX.C.3. Spring Election Update
Description:
Attached is a copy of the memo sent to the municipality & county clerks for candidates for the 2024 spring elections.
All candidacy paperwork needed to be turned in by 5:00 p.m. on January 2, 2024. The Candidates for the Spring 2024 Election are: Town of Westport/City of Middleton/City of Madison Seat: Ted Frey Town of Vienna Seat: Mark Hetzel and Ben Opel
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IX.C.3.a. Campaign Finance Updates
Description:
In January 2023 the Campaign Finance Committee Registration statement was updated. This resulted in no need for the annual renewal of campaign finance reporting .
Most of our current board members have not filled out the current campaign finance report. In your folders you will find a copy of your current CF - 1 and the new one. It was suggested by WASB attorneys that each board member has completed the updated CF-1 at this time. If you file non-exempt you are required to file a finance report in Jan & July of each year. If you file exempt (and do not exceed the exempt limit) you will need to file a termination report when you are no longer on the board. |
IX.C.4. Review Timelines for Board and Superintendent Evaluation Process
Description:
As a guide, the timeline that the Board has used for the past few years is as follows:
* School Perceptions Survey and Open-ended Questions * Superintendent Eval & Priorities Eval * All evaluations are due by the March Board Meeting. * If necessary, after the March BOE meeting, individual reminders will be sent to each BOE member sharing what still needs to turn in by the end of March. * The Evaluation meeting should be scheduled prior to April 22, 2024 |
X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Co-Curricular Meeting
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X.A.1. Review minutes from the 12/12/23 meeting.
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X.A.2. Co-Curricular Report
Description:
Attached please find the Co-Curricular Report for the Fall Athletic Season. This presentation was discussed with the Co-Curricular Committee at their most recent meeting and Nick Conrad will be present at the Board Meeting to answer any questions.
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X.A.3. Co-Curricular Considerations
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X.A.3.a. Adaptive Sports League
Description:
Please see the attached proposal to add an Adaptive Sports League to the high school. The Co-Curricular Committee recommends this proposal to the full board on a 3-0 vote.
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X.A.3.b. Best Buddies
Description:
Please see the attached proposal to add a Best Buddies Program/Club to the high school. The Co-Curricular Committee recommends this proposal to the full board on a 3-0 vote.
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X.A.3.c. The Investment Club
Description:
Please see the attached proposal to add Investment Club to the high school. The Co-Curricular Committee recommends this proposal to the full board on a 3-0 vote.
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X.A.3.d. Car Enthusiasts Club
Description:
Please see the attached proposal to add Car Enthusiasts Club to the high school. The Co-Curricular Committee recommends this proposal to the full board on a 3-0 vote.
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X.A.3.e. Reinstate the MS Ukulele Club and rename it as MS Chamber Orchestra and request for a paid advisor
Description:
Please see the attached proposal to reinstate the MS Ukulele Club, rename it as MS Chamber Orchestra, and request for a paid advisor to the middle school. The Co-Curricular Committee recommends this proposal to the full board on a 3-0 vote.
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X.A.3.f. Aviation Club request for a paid advisor
Description:
Please see the attached proposal to request pay for the advisor to the Aviation Club at the high school. This club has met the eligibility requirements to request pay for this position. The Co-Curricular Committee recommends this proposal to the full board on a 3-0 vote.
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X.A.4. WIAA Co-op Renewal for Gymnastics & Girls Hockey
Description:
Please see the attached proposal to renew our Coop agreements for Gymnastics and Girls Hockey. The Co-Curricular Committee recommends these renewals to the full board on a 3-0 vote.
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X.B. Budget Committee Meeting
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X.B.1. Review Minutes from the 1/2/24 Budget Committee Meeting
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X.B.2. Lamers Contract
Description:
The purpose of this agenda item is to review our contract with Lamers. Our seven-year contract with Lamers expires at the conclusion of the 2024 summer school session. We need to make a decision to either extend the existing contract or seek proposals in early 2024.
Administration is recommending a three-year contract extension for the 2024-25 to 2026-27 school years. The district will be opening two new school buildings during this period of time. In addition, the district may be conducting a traffic study and considering other policy changes. A full request for proposal process would be less challenging after we get through the opening of the two new schools. Attached please find the original contract and the extension. The budget committee is requesting revisions the proposed extension to include specific financial terms in lieu of the to be negotiated statements, as well as evaluate contract language regarding meeting performance standards.
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X.C. Policy Committee
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X.C.1. Review Committee minutes from 1/3/24 Meeting
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X.C.2. Policies for Discussion, Review, and Consideration.
Description:
Attached is the Summary Table with comments from the various stages of policy review. This document will serve as a guide to reviewing the policies on the agenda for the January 8th meeting.
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X.C.3. POLICIES FOR DISCUSSION, REVIEW, AND CONSIDERATION
Description:
Attached please find the summary spreadsheet for the policies that will be reviewed at the meeting. These policies have been reviewed by the administration and the policy committee chair prior to movement to the committee for consideration.
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X.C.3.a. 443 Student Conduct
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X.C.3.b. 446 Student Search Activities
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X.C.3.c. 443.72 Threats of School Violence.
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X.C.3.d. 447 Student Discipline
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X.C.3.e. 447.1 Staff Use of Physical Force, Physical Restraint and Seclusion
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X.C.3.f. 447.11 Use of Seclusion and Restraint
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X.C.3.g. 447.2 Student Detention
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X.C.3.h. 447.3 Student Suspension
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X.C.3.i. 447.31 Student suspension (In-School Suspension)
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X.C.3.j. 447.5 Discipline Suspensiona nd Expulsion, Students with Disabilitiies
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X.C.3.k. 451 Student Insurance
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X.D. Facility Committee
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X.D.1. Review Minutes from the 01/04/24 Meeting.
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X.D.2. Warrior Pitch Fundraising Update/Planning
Description:
The purpose of this agenda item is to request approval of a planning process for the Warrior Pitch. Community members representing the fundraising efforts attended the committee meeting. One of the topics for discussion was the team center concept. Administration has evaluated the existing concession building for expansion. A budgetary estimate for this expansion is $350-$450,000. An updated budget for the team center, based on the previous drawings is $850-$900,000. Administration has not yet explored a different design for the team center that could have a lower cost. The facility committee is recommending approval of a planning process for the Warrior Pitch, including a lower cost design for the team center. Motion passed 3-0.
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X.D.3. Districtwide Capital Maintenance Projects
Description:
The purpose of this agenda item is to request approval of district wide maintenance projects. Attached please find an updated capital maintenance projects prioritization list, along with supporting information. John Cramer and Steve Summers are in the process of meeting with each building principal and Nick Conrad to develop comprehensive capital maintenance projects for the February facility committee meeting.This month's requests are related to districtwide maintenance equipment. Administration is requesting approval of the projects identified. Facility committee is recommending approval on a 3-0 motion.
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X.D.4. Consider Temporary Contracted Cleaning Services for Vacant Positions
Description:
The purpose of this agenda item is to approve a contracted cleaning service because of staff vacancies at the high school. Administration will provide an update of the current staffing levels at the high school. We have requested pricing information from several contracted cleaners and have attached a proposal from Kleenmark. We may have additional information to share at the meeting. The facility committee is recommending approval of a contracted cleaning service, on a short term basis, for the high school. Passed on a 3-0 motion.
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X.D.5. Consideration of Steel Purchase for New Middle School
Description:
The purpose of this agenda item is to request approval of pre-purchasing steel for the new middle school. Vogel Bros has worked with Endres Manufacturing on this concept. If approved by the School Board, purchasing the steel will assist the district in meeting our August 1, 2024 spend down requirements. An attachment has been provided by Vogel Brothers. Facility committee is recommending approval on a 3-0 motion.
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Administrative Reports/Action Items
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XI.A.1. 2024-2025 Open Enrollment Capacity Recommendations
Description:
The purpose of this agenda item is to request school board approval of open enrollment space availability for the 2024-25 school year. The School Board is required to identify the number of open enrollment spaces available per grade level at the January meeting. Our open enrollment policy is based on the optimal class size level, not the maximum class size level. The attached document calculates the number of open enrollment spaces in two methods. These methods are moving the current student enrollments to the next grade level (on the lefthand side) and utilizing the 5-year average enrollment projection (on the righthand side). Administration is recommending utilizing the December enrollment in the calculations for open enrollment capacity. The highlighted number in yellow would be our recommendation for each grade level. We reviewed this document with the budget committee and the budget committee members made a for using the December enrollment model. Motion passed 2-0.
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XI.A.2. Announcements/Correspondence
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of December 2023. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of December 31, 2023 and the Cash Reconciliation report for November 2023.
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XII.C. Safety Drill Logs
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XII.D. Gifts and Field Trips
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XII.D.1. Gifts
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XII.D.1.a. Meffert Oil - Pride Pump Campaign - $1000
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XII.D.2. Field Trips
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XII.D.2.a. Cheer Request - Illinois Jan. 28, 2024
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XII.D.2.b. Volleyball Request Plainfield IL October 2024
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XII.E. Approve Individual Teacher, Administrator, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XII.F. Review Summer School Contract Recommendations
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XIII. BOARD BUSINESS
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XIII.A. Legislative Update
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XIII.B. Conventions/Workshops
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Meeting
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XIV.A.1. Update from the Village of Waunakee -- Todd Schmidt and Kristin Runge
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XIV.B. Special Meeting
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XIV.C. Budget Committee
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XIV.D. Co-Curricular Committee
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XIV.E. Curriculum Committee
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XIV.F. Facility Committee
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XIV.G. Human Resources Committee
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XIV.H. Policy Committee
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XIV.I. DEI Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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