November 14, 2022 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTUES 19.85 (1) (c), (f) and (g)
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III.A. Review Closed Session Minutes for 10/10/22 regular meeting, 10/18/22 special meeting and 10/24/22 Special meeting.
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III.B. Review with the Board the District's Status and Response related to Litigation involving the School District.
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III.C. Review Individual Teacher/Administrator Contract Recommendations, Resignations and Retirements
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III.D. Review Individual Co-Curricular Contract Recommendations
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III.E. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT WORKSHOP
Description:
If time, the Board may discuss school board operational matters.
1. The process for including the Budget Committee on budget related items that originate from another board committee. 2. Closed Session Protocols 3. American Education Week Letter -- Mark Hetzel 4. Communication to Community Regarding Referendum Results
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VI. APPROVAL OF MINUTES
Description:
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VI.A. Review Open Session Minutes for 10/10/22 regular meeting and 10/18/22 & 10/24/22 Special meetings.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any school district related items. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Past practice has allowed 30 minutes for this section of the agenda.
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IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Student Report
Description:
Kaden Cerdena and Isabelle Hahn are the high school student representatives this year who will provide an update to the Board on events from the high school.
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IX.B. Teacher's Update
Description:
Representatives from the Waunakee Teachers Association will provide an update on some of the work they are doing in the district.
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IX.C. Board Reports/Action Items
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IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the Board on meetings they attended or other informational items.
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IX.C.2. Spring Board Election
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IX.C.2.a. Notice of School Board Election
Description:
Attached is the Notice of the April 2023 School Board Election. Joan Ensign (Town of Wesport/City of Madison), and Brian Hoefer (Village of Waunakee) seats are on the ballot this spring.
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IX.C.2.b. Notification of Non-Candidacy
Description:
Attached is the Notification of Non-Candidacy should an incumbent choose not to run for reelection this spring. The deadline for an incumbent to file the non-candidacy form is December 23, 2022 at 5:00 p.m.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Facility Committee 10/17/22
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X.A.1. Review the minutes from the 10/17/22 meeting.
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X.B. Human Resources Committee
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X.B.1. Review October 18, 2022 Meeting Minutes
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X.B.2. Consider an additional two (2) percent wellness incentive for the employer contribution to health insurance premium.
Description:
Within the current employee guidelines, staff can receive a 3% wellness incentive(district contribution of 88% rather than 85%) by completing a health assessment. For the 23/24 plan year, employees will be required to visit the Waunakee Wellness Clinic and meet with the nurse practitioner. Colonoscopy (must be scheduled) Mammogram Cervical Cancer Screening Bloodwork including Hemoglobin A1C and Lipid Panel
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X.C. Policy Committee Meeting 10/20/22
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X.C.1. Review Minutes from the 10/20/22 Meeting.
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X.C.2. Policies For Discussion, Review, and Consideration
Description:
Attached is the Summary Table with comments from the various stages of policy review. This document will serve as a guide to reviewing the policies on the agenda for the November 14th meeting.
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X.C.2.a. Policy 333 Parent Rights in Relation to District Programs/Activities and Student Privacy
Description:
Policy 333 is an important policy for the district to adopt to clarify for parents and school staff the rights and options for parents. One of the key decision points is the type of consent that you want to include for parents when making a decision about their child's participation. Active Consent requires parents to actively sign-up for their child to participate, while Passive Consent provides them with the option to opt-out -- if they do not opt out, then the default is that they will participate.
Attached also please find a document that outlines examples of survey instruments used by the school district, the data that is gathered, and the grade levels and frequency of the surveys. The administration will review this document with the Board on Monday evening to provide greater context for the application of this policy.
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X.C.2.b. Policy 342.31 Human Growth and Development Instruction
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X.C.2.c. Policy 341.3 Rule Parental Request for Exemption
Description:
This policy is covered under new policy 333. Recommend to repeal.
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X.C.2.d. Policy 342.1 Programs for Students with Disabilities
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X.C.2.e. Policy 342.2 Homebound Instruction
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X.C.2.f. Policy 342.7 Services Programs for English Learners
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X.C.2.g. Policy 342.8 Section 504 Plans and services for students with Disabilities
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X.C.2.h. Policy 342.9 & 342.9 Rule District Day Care Programs
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X.C.2.i. Policy 342.10 Recording of IEP And Section 504 meetings.
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X.C.2.j. 343.1 Middle School Class Load/Course Selection
Description:
Recommend to repeal.
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X.C.2.k. Policy 343.2 Class Size
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X.C.2.l. Policy 343.2 Class Size Guidlines
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X.D. Budget Committee Meeting 10/21/22
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X.D.1. Review the minutes from the 10/21/22 Meeting.
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X.E. Curriculum Committee
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X.E.1. Review 11/2/22 Meeting Minutes
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X.E.2. Consideration of New Course Proposal - Mandarin Chinese 5
Description:
Attached please find a course proposal to extend the Mandarin Chinese sequence through Level 5. The addition of this course will be managed within the current staff allocation as it would be very challenging to add fractional staffing in this content area.
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X.F. DEI Committee 11/08/22
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X.F.1. Review the Minutes from the 11/08/22 Meeting.
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X.F.2. Consideration of a District Equity Statement
Description:
The Board's DEI Committee discussed language related to a District Equity Statement. The Board provided input to the Committee at the September Board Meeting, and Mark Hetzel worked from that input, and public comments made to the DEI Committee, to draft the attached statement for consideration. The Committee voted 2-1 to forward the attached statement to the full Board for consideration.
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Administrative Reports/Action Items
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XI.A.1. Review the November 8, 2022 Referendum Results and Next Steps
Description:
Both referendum questions from November 8th were approved by the community. The final and official results of the vote will be reported to the Board on Monday night. The canvass for the election will take place on Friday, November 11, 2022.
Additionally, the administration, along with architects from EUA will present to the Board on Monday night the current plans for the new Heritage Elementary. We will review the program, floor plan, and exterior design with the Board. Direction and feedback will be needed from the Board on Monday night, as we need to submit this level of design by December 8th to the Plan Commission for approval. Attached please find the design documents that will be presented at the meeting. Finally, we will provide the Board with an update on the next steps in the construction process.
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XI.A.2. 2022 and 2023 Summer School Updates
Description:
Sheila Weihert will be present at Monday's Board Meeting to share a report on Summer School 2022 and to launch planning for Summer School 2023.
Attached please find the associated documents by Sheila Weihert. The administration is requesting approval of the course offerings so we can begin hiring for summer 2023, in order to be early on the market to secure staff.
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XI.A.3. Request for an Additional Special Education Teacher at Heritage Elementary School
Description:
Please see the attached memo from Tiffany Loken regarding a request for an additional special education teacher at Heritage Elementary School. This position will be eligible for Transfer of Service funding.
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XI.A.4. Discuss Community Engagement Plan
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XI.A.5. Announcements
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of October 2022. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of October 30, 2022 and the Cash Reconciliation report for September 2022.
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XII.C. Consideration of School Safety Drills.
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XII.D. Gifts and Field Trips
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XII.D.1. Gifts
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XII.D.1.a. Meffert Oil - Pride Pump Campaign - $1000
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XII.D.1.b. The Lone Girl - Golf Outing Donation - $1940.00
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XII.D.2. Field Trips
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XII.D.2.a. Consideration of Final approval of Band Trip to Boston March 2023
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XII.E. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XIII. BOARD BUSINESS
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XIII.A. Conventions/Workshops
Description:
The State Education Convention is January 18-21, 2023. You may view details on WASB website at https://wasb.org/meeting-and-events/convention/
Participants need to register. Early Bird registration is December 15th. School District's and CESA's will be provided a rebate if they register 5 or more board members & administrators. We have hotel rooms reserved at the Hilton Milwaukee City Center If you are interested in attending , please let Rebecca know by the December board meeting. Rebecca will register you and arrange a hotel room for you. If you have any questions, please feel free to contact Rebecca. |
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XIII.B. Legislative Update
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XIII.C. Correspondence
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Meeting
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XIV.B. Special Meeting - Record Curriculum Presentations on 11/28?
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XIV.C. Budget Committee
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XIV.D. Co-Curricular Committee
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XIV.E. Curriculum Committee
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XIV.F. Facility Committee
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XIV.G. Human Resources Committee
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XIV.H. Policy Committee
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XIV.I. DEI Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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