June 11, 2018 at 6:00 PM - Regular Meeting

Description:  The Board will use this time, as available, to discuss Board Related Governance, District Objectives, or other work related to the operations of the school board.

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Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  The Board of Education provides a public listening session for the public to comment on non-agenda items related to the governance or management of the Waunakee Community School District.  Individuals may use this time to also comment on any items listed as part of the meeting agenda.  A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference.  Past practice has allowed 30 minutes for this section of the agenda.

Description:  Attached please find a PowerPoint presentation and two contract options from #SocialSchool4Edu.  

I will use the PowerPoint on Monday night to introduce #SocialSchool4Edu to the Board.  I have met twice with Andrea Gribble, owner, and twice with Heidi Feller , CIO, to discuss the services and expectations for working with them to develop and manage social media for our school district.  

I feel strongly that we need to begin to use social media to tell our story, and believe that we need someone to manage this work to be certain that it is done well and kept current.

In this format, social media is defined as Facebook, Twitter, and Instagram.  #SocialSchool4Edu will design our pages, engage with our staff for content, and post to and track the accounts on our behalf.  

I have spoken to friends/colleagues from Stoughton and Reedsburg and other districts who work with #SocialSchool4Edu and their experiences have been excellent.

The two contract options included are for either 1-year or 3-years.  The 1-year contract has a value of $11,500 and the 3-year contracts drops the cost down to $10,500 annually.  I am open to either option and would like your input on this item.  The funds for this work will come from our consulting budget, which is already established.  I not require Board approval to spend at this level, but would like your endorsement that you support this work for how we want to engage with our community through social media.

If approved, I have Heidi Feller tentatively slated to work with our administrative team at our retreat next week, and will also have Heidi engage with our staff on the first day back to school on August 27th.

I look forward to discussing this item with you on Monday evening.

Description:  As I shared with you in recent weeks, we are very excited to be the recipient of a $25,000 grant from the Endres Foundation.  This grant is the result of a conversation we began with Randy Herbrand from Endres Manufacturing a number of month ago.  The impetus of our work has been on improving our welding program and positioning us to be able to offer dual credit options for students at MATC in this area.  Both of these objectives are goals we have for the program, and the partnership with Endres comes at an opportune time.

The attached spreadsheet illustrates the desired equipment for a larger welding vision and presence a the high school.  Please note that in addition to the $25,000 grant, Endres has also worked with their suppliers and has secured about $17,500 of additional welding equipment for us at no cost to the school district.  The remaining items will be covered by our Career and Technical Education Grant that is managed by Michelle McGlynn.

We and Endres would really like the school to be able to add the Miller Augmented Reality Welding Unit to our program, too.  The cost of this item is $22,000 and we have $5,000 we can contribute from the CTE Grant, and remaining funds will need to come from a combination of department funds, district funds, and fundraising revenue.  We will review our options in more depth this summer.

Finally, Rob France has been working with MATC to become certified to teach the dual credit courses.  You will see three courses find their way through the new course proposal process this fall to be in place by fall 2019.  Mr. France will be certified to teach these courses by the fall of 2019 so students can receive credit.

This agenda item does not need any action, but is good news worth sharing and is an exciting extension to our Innovation Center and CTE Programs.

Description:  Attached please find the Budget Committee minutes from the June 6, 2018 meeting. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2000 with any questions. Thanks. 

Description:  The purpose of this agenda item is to request School Board approval of the 2017-18 budget changes. The budget change document is attached. The Budget Committee is recommending approval of these budget changes, on a 2-0 vote. 

The business office changed practices in 16-17 regarding budget revisions. All budget revisions are being entered into the Skyward Financial System using the Skyward Budget Revision process. The budget revisions for 17-18 include: 

* changes in grant allocations 
* changes to the State of Wisconsin Library Aid 
* salary budgets approved by the Board of Education in November 
* the high school Youth Options revenues and expenses 
* the wellness clinic costs 
* Warrior stadium expenses and revenues (which is the donation from the Waunakee Area Education Foundation)
*contingency expenses approved by the School Board throughout the year
*the energy efficiency budget line that was reallocated to salary increases by the School Board back in November when the salary increases were approved

Please let me know if you have any questions. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2000. Thanks.

Description:  The purpose of this agenda item is to request School Board approval of the second draft of the budget for the 18-19 school year. I have attached the second draft of the budget for your review.  The Budget Committee is recommending approval of the second draft of the budget, on a 2-0 vote. 

The changes between the first and second draft of the budget are as follows:
1. The pupil services reallocation plan that was presented to the Budget Committee in May 
2. The student fees approved at the May School Board meeting 
3. The Fund 50 food service budget has been updated to reflect the School Board approved fees
4. The WEDC grant for the Innovation Center has been updated to reflect the award for 18-19
5. The state personal computing grant for 9th graders
6. The state mental health grant for social workers
7. The resource allocation model for grades K-8 that was presented to the Budget Committee in May
8. The high school budget has been updated to reflect the revenues and expenses for the UW-Oshkosh college credit course program for foreign language

The third draft of the budget in July will at least include:
1. An update to Funds 21, 80 and 99 based on fiscal year-to-date activity
2. Federal grant allocations
3. State common school fund grant revenues and expenses
4. An update to state equalization aid/property taxes based on the July DPI state aid estimate
5. Staffing update based on additional schedule changes or reallocation proposals
6. An update to building-based resale revenue and expense accounts

I have also attached the staff budget presentation so that you can see the information that was shared with staff in May regarding the budget process. Please let me know if you have any questions on the second draft of the budget. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2000. Thanks.

Description:  The purpose of this agenda item is to request School Board approval of the lease agreements for the 18-19 school year. I have attached the lease agreements for your review.  Dane County has their own formal lease agreement. The Budget Committee is recommending approval of these lease agreements, on a 2-0 vote. 

The district currently has leases with the Wisconsin Youth Company (K-4 after-school program for school year and summer session), Dane County (1 office at Heritage Elementary School), and the New Teacher Project (office space at Heritage Elementary School).
 
The administrative recommendation is to approve all three leases with the Wisconsin Youth Company lease increasing from $2,450 to $2,500 per building, the Dane County lease continuing at $75 per month, and the New Teacher Project lease continuing at $300 per month. 

Please let me know if you have any questions on the lease agreements. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2000. Thanks.

Description:  The purpose of this agenda item is to request School Board approval of the fund balance classifications. I have attached the fund balance accounts that are currently being used. The Budget Committee is recommending approval of these fund balance classifications, on a 2-0 vote. 

The School Board is annually required to approve fund balance accounts prior to the close of the fiscal year. I am not proposing any changes at this time. Please let me know if you have any questions on the fund balance classifications. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2000. Thanks.

Description:  The purpose of this agenda item is to request approval of the 2018-19 business insurance bids. There are no attachments at this time for this agenda item. I expect that the 18-19 business insurance bids will be available to present at the meeting. 

Last year we evaluated business insurance proposals through both our current agent (HUB International) and through additional agents working in the school district industry. This year, we have requested all proposals through our current agent. HUB International is still working on pulling together the proposals, so I will provide this information at the regular June 11th School Board meeting. Please let me know if you have any questions on the business insurance bids. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2000. Thanks.

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Description:  These policies were first presented on February 12, 2018 and it was our oversight that they did not come back to the Board for a second reading.

Description:  Attached in the "extras" section of Boardbook, please find a list of the accounts
payable payments issued during the month of May 2018. Please contact Steve
Summers at ssummers@waunakee.k12.wi.us or 849-2000 if you have any questions. Thanks.

Description:  Attached you will find the 2017-18 Budget Status report as of May 31st,
2018, and the Cash Reconciliation report for April 2018. Please note that the
district has received the first repayment of donated funds for the Warrior
Stadium project. Please also note the wellness clinic expenses have been
separated out as its own line item on the monthly financial report. The
budgeted amount is $0, because the School Board has previously approved
funding the wellness clinic as a trial out of the district fund balance account.
Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2000
if you have any questions. Thanks.

Description:  The purpose of this agenda item is to request School Board approval of the
2018-19 pupil transportation handbook. The pupil transportation handbook
is attached.

The handbook is distributed by the district via the building student handbooks.
I am requesting approval in June so the school buildings can
incorporate the pupil transportation handbook into their 2018-19 student
handbooks. The majority of the information in the pupil transportation
handbook references School Board transportation policies. There is one change proposed for 18-19, which is to add vaping and juuling as major violations. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2000 if you have any questions. Thanks.

Description:  The purpose of this agenda item is to share with the School Board the audit communication letter for the 17-18 fiscal year audit. I have attached the auditor communication letter for your review. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2000 if you have any questions on the audit communication letter. Thanks.

Description:  There was one additional gift given to the Social workers.  Please see the last item to Immel on the document attached.