June 13, 2016 at 6:30 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTUES 19.85 (1) (c) (e) AND (f)
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III.A. Review Minutes of May 9, 2016 Meeting
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III.B. Review Individual Administrative Contract Recommendations, Resignations and Retirements
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III.C. Review Individual Teacher Contract Recommendations, Resignations and Retirements
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III.D. Review Individual Co-Curricular Contract Recommendations
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III.E. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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III.F. Review Summer School Contract Recommendations
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III.G. Review and Take Action on Student Discipline/Expulsion Recommendations
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IV. RETURN TO OPEN SESSION
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V. APPROVAL OF MINUTES
Description:
Included in your packet you will find the minutes from the May 11, 2015 regular meeting for your review and approval.
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V.A. Review Minutes of May 9, 2016 Meeting
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V.B. Review Minutes of May 11, 2016 Special Meeting
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V.C. Review Minutes of June 1, 2016 Special Meeting
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VI. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VII. PUBLIC LISTENING SESSION
Description:
The Board of Education provides a public listening session for the public to comment on non-agenda items related to the governance or management of the Waunakee Community School District. Individuals may use this time to also comment on any items listed as part of the meeting agenda. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Past practice has allowed 30 minutes for this section of the agenda.
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VIII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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VIII.A. Student Reports
Description:
The 2015-16 Student representatives will introduce the 2016-17 Student representatives.
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VIII.B. Board Reports/Action Items
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VIII.B.1. Individual Board Reports on Educational Related Events, Meetings, or Training's Attended by Individual Board Members
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VIII.B.2. Community Engagement Input and Discussion
Description:
Please see the attached memo that outlines a process for discussion about Community Engagement at each of the next three board meetings. The memo also includes a summary of some key data we have gathered in the past year or so, that we should use to inform our future work. I look forward to leading this discussion and gaining your insight so we can enter next school year with an action plan for this part of the strategic plan.
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VIII.B.3. 2016-2017 Committee Assignments
Description:
Attached please find a memo and recommendation from Peggy Hill-Breunig regarding committee assignments for the next year.
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VIII.C. Administrative Reports/Action Items
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VIII.C.1. Curriculum Presentation: Agriculture
Description:
The agriculture department staff will be present on Monday to discuss with you what is occurring in their programs.
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VIII.C.2. CESA 2 Service Contract Agreement
Description:
The CESA #2 Contract comes before the Board for consideration on an annual basis. The services we receive through this contract mainly impact the curriculum department and to a greater extent, the student services staff. The total cost of the contract is $19,545. We only pay for and receive services for the items highlighted in blue.
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VIII.C.3. Finance
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VIII.C.3.a. Monthly Finance Reports
Description:
Attached you will find the 2015-16 Budget Status report as of May 31st, 2016, the Cash Reconciliation report for April 2016, and the 2014 referendum budget report as of May 31st, 2016. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions. Thanks.
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VIII.C.3.b. 2016-2017 Pupil Transportation Handbook Approval
Description:
The purpose of this agenda item is to request School Board approval of the
2016-17 pupil transportation handbook. The pupil transportation handbook is attached. The handbook is distributed by the district via the building student handbooks. I am requesting approval in June so the school buildings can incorporate the pupil transportation handbook into their 2016-17 student handbooks. The majority of the information in the pupil transportation handbook references School Board transportation policies. The proposed changes to the 2016-2017 transportation handbook are highlighted in yellow, and are based in the change of location for the Intermediate School. Please contact me at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions on the pupil transportation handbook. Thanks.
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VIII.C.3.c. Dean Health Plan Presentation
Description:
The purpose of this agenda item is to provide a presentation on the status of the partnership between the district and the Dean health plan. The presentation is attached.
The district insurance consultant, Al Jaeger, will be present to review the information included in the presentation. The major focus of the presentation will be the accomplishments from the past year, and the plans for the 16-17 school year and beyond. Please contact me at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions on the presentation. Thanks.
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VIII.C.4. Update on High School Innovation Center Renovation Plan Discussion/Recommendation
Description:
Attached please find concept drawings completed by EUA for the High School Innovation Center. These drawings were devised following several meetings with school staff, administration, Jack Heinemann, and members of Findorff and Westphal. The staff time by EUA to put these documents together, review our space for code issues, and initial work with other partners has been in-kind.
I will review these plans with the Board on Monday evening. The high-level focus of the renovation is to create windows from the hallway into the space so the space and program can be more visible, clean up the ceiling aesthetic and lights, improve the floor, ensure electrical needs are met, create a central work space, and meet code requirements. We will have costing on these renovations by Friday and I will discuss them with you on Monday evening. We are also finalizing the budget for staff training, equipment, materials, etc. At the current time we have $73,000 in accounts dedicated to the Innovation Center. I am requesting the board to approve administration to work within budgets to continue to move this project forward including the renovations to the space that can be accomplished within this budget and in-kind contributions. I anticipate additional funds being available as we follow up with additional potential business partners in the coming weeks.
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VIII.C.5. Announcements/Correspondence
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VIII.C.5.a. Letter from WCSD residents: Frye, Gibeau, McKim
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IX. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Budget Committee
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IX.A.1. Review June 1, 2016 Meeting Minutes
Description:
Attached please find the minutes from the June 1st, 2016 meeting of the
Budget Committee. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.
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IX.A.2. 2015-2016 Budget Changes
Description:
The purpose of this agenda item is to request School Board approval of the 2015-2016 Budget Changes. The budget change document is attached. The Budget Committee is recommending approval of these budget changes on a 3-0 vote.
Here are the major budget changes for this year: 1. The Fund 10 and 27 budgets have been reallocated due to the expenditure of 15-16 contingency funds. The net change is $0. $43,751 was moved from Fund 10 to 27 for the special education staffing changes approved by the School Board this year. 2. The Fund 10 and 27 salary and benefits budgets have been reallocated due to approval of pay increases after the 15-16 budget was approved. The net change is $0. 3. The Fund 99 revenues and expenses have been increased by $60,000 due to increased account activity. 4. The Debt Service Funds have been increased by $10,200,000 to account for the refinancing approved by the School Board in January 5. The Capital Projects Funds have been decreased by $14,000,000 to account for the expenses associated with the November 2014 referendum Please let me know if you have any questions on the budget changes. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491. Thanks.
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IX.A.3. Approval of Second Draft of 2016-2017 Budget
Description:
The purpose of this agenda item is to request School Board approval of the
second draft of the budget for the 16-17 school year. I have attached the second draft of the budget for your review. The Budget Committee is recommending approval of the second draft of the budget on a 3-0 vote. The only change between the first and second draft of the budget is: --A special education speech and language teaching position will be on a 1 year leave, and the funds for this position are being reallocated to a special education teacher to serve the increasing number of students receiving educational services in the Teaching and Learning Center. The details of the special education reallocation plan were attached to the Budget Committee agenda. The additional teacher will not be added to the reallocation plan until approved by the School Board. I estimate that $67,000 in funds are available to apply towards this teaching position. The third draft of the budget in June will at least include: 1. An update to Fund 21 and 80 based on fiscal year to date activity 2. Federal grant allocations 3. State common school fund grant revenues and expenses 4. An update to state equalization aid/property taxes based on the July DPI state aid estimate 5. Staffing update based on additional schedule changes or reallocation proposals Please let me know if you have any questions on the second draft of the budget. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491. Thanks.
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IX.A.4. 2016-2017 Lease Agreements
Description:
The purpose of this agenda item is to request School Board approval of the
lease agreements for the 16-17 school year. I have attached the lease agreements for your review. Dane County has their own formal lease agreement. The Budget Committee is recommending approval of these 2016-17 leases on a 3-0 vote. The district currently has leases with the Wisconsin Youth Company (K-4 after school program), Dane County (1 office at 101 School Drive), and the New Teacher Project (office space at 101 School Drive). The administrative recommendation is to approve all three leases with the Wisconsin Youth Company lease increasing from $2,350 to $2,400 per building, the Dane County lease continuing at $75 per month, and the New Teacher Project lease continuing at $300 per month. Please let me know if you have any questions on the lease agreements. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491. Thanks.
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IX.A.5. Approval of Fund Balance Classifications
Description:
The purpose of this agenda item is to request School Board approval of the fund balance classifications. The School Board is annually required to approve fund balance accounts prior to the close of the fiscal year. I have attached the fund balance accounts that are currently being used. The Budget Committee is recommending approval of these fund balance classification on a 3-0 vote.
I am not proposing any changes at this time. Please let me know if you have any questions on the fund balance classifications. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491. Thanks.
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IX.B. Curriculum Committee
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IX.B.1. Review Minutes of May Meetings
Description:
The minutes are attached. This includes textbook adoptions, an action item. If you have questions, please do not hesitate to contact Tim Schell.
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IX.B.2. Discuss Option of a High School Physical Education Waiver Policy
Description:
Attached please see a memo from Tim Schell and information from Act 105 that discusses a physical education waiver option at the high school. The Curriculum Committee has submitted to the Policy Committee a revised policy related to high school graduation requirements. They had significant discussion about flexibility within the courses needed to meet our graduation requirements and have asked the full board to provide direction on the physical education waiver option. Tim outlines this issue in his memo. We are asking the board to provide administration guidance on if you want us to draft a physical education waiver policy for your consideration.
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IX.C. Policy Committee
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IX.C.1. High School Graduation Policy 345.5 (first reading)
Description:
The Policy Committee is meeting at 6:00 p.m. on Monday before the Board meeting to discuss the proposed revisions to Policy 345.5 regarding high school graduation. Per their recommendation, the first draft of this policy will be before the board as part of the regular meeting agenda.
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X. CONSENT AGENDA
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X.A. Approval of Checks
Description:
Attached in the "extras" section of
Boardbook, please find a list of the accounts payable payments issued during
the month of May 2016. Please contact Steve Summers at ssummers@waunakee.k12.wi.us
or 849-2491 if you have any questions. Thanks.
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X.B. Gifts and Field Trips
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X.B.1. Gifts
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X.B.1.a. Box Tops for Education - Prairie Elementary
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X.B.1.b. Target Take Charge of Education - Prairie Elementary
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X.B.1.c. Endres Mfg. Co. - Innovation Center
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X.B.1.d. Donation to HES from Jerome & Donna Smith used for iPads
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X.B.1.e. PES Donation in memory of Rylan Schmidt
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X.B.1.f. Lake Melvin Yacht Club Donation - Summer School
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X.B.1.g. Waunakee Wave donation to Waunakee Special Olympics
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X.B.2. Field Trips
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X.B.2.a. Skills USA National Conference - Louisville, KY
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X.B.2.b. FBLA National Leadership Conference Participation
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X.B.2.c. HS Choir Trip to NYC
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X.C. Approve Individual Administrative, Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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X.D. Approve Summer School Recommendations
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X.E. Course Options
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XI. BOARD BUSINESS
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XI.A. Legislative Update
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XI.B. WASB Resolution - Music and the Arts in Education
Description:
Attached please see information from Peggy Hill-Breunig regarding a WASB Resolution Request.
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XII. FUTURE AGENDAS AND MEETINGS
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XII.A. Agenda Items for Next Meeting
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XII.B. Special Meeting
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XII.C. Budget Committee
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XII.D. Co-Curricular Committee
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XII.E. Curriculum Committee
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XII.F. Facility Committee
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XII.G. Human Resources Committee
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XII.H. Policy Committee
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XII.I. Goals Committee
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XIII. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XIV. RETURN TO OPEN SESSION
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XV. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVI. ADJOURN
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