July 13, 2015 at 6:30 PM - Regular Meeting

Description:  Included in your packet you will find the minutes from the June 8, 2015 regular meeting and  June 25, 2015 special meeting for your review and approval.

Minutes from the June 15 and 16, 2015 special meetings will be available at the meeting on Monday evening.

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:   Individuals may use this time to comment on any items listed as part of the meeting agenda.  A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference.  Past practice has allowed 30 minutes for this section of the agenda.

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:  Under the EXTRAS tab in Board Book you will find the student and faculty handbooks with the associated memo that outlines the changes from last year to this year.  Please note--these are not the Employment Guidelines, but are rather the operational handbooks that cover day to day procedural and policy matters for staff and students.

Description:  Attached you will find the 2014-15 Budget Status report as of June 30th, 2015, the Cash Reconciliation report for May 2015, and the 2014 referendum budget report as of June 30th, 2015. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions. Thanks.

Description:  You should have received at the last board meeting a printed copy of information related to the proposed TIF District along the County Q corridor by Kilkenny Farms Subdivision.  Jack Heinemann is our delegate to vote as part of this process, and he, along with Peggy Hill-Breunig and Garry Epping, have each attended various meeting on this issue to gain further understanding and perspective.  To ensure that the full board understands this proposal and gets an opportunity to have their questions answered, Todd Schmidt, Village Administrator, and representation from the financial firm, Ehlers and Associates, will be present at Monday's meeting to provide information on the proposed TIF, and answer your questions.  

The Village Website has a few links that you may find helpful:

What is a TIF?  http://www.waunakee-ed.com/index.aspx?NID=154

Current TIF Districts:  http://www.waunakee-ed.com/index.aspx?NID=158

Attached you will find the most recent TIF project plan and also the timeline for this process.

Description:  Dean Kaminski has been working since January with a committee of staff and parents to review and design new playground equipment for Prairie Elementary School.  The playground equipment at Prairie is original from when the school was constructed and has begun to show functional and safety issues.

Attached please find a memo from Dean Kaminski, as well as associated documents that illustrate the locations of the playground equipment, design, and cost.  The Facility Committee reviewed these items and has approved this proposal moving forward to the full board for review.  Additional information that is still in process includes the actual cost for site improvements, and cost of edging options.  The budget for this project is $225,000 plus an additional $20,000 being contributed by the Prairie PTO.  As you will see, the equipment and the extras fall well below this number and we will update final projections on Monday as Findorf is working on final costing of the site work and edging options.

Cost Summary:

Equipment $161,641
Rubber Surface $7,500
Wood Fiber $14,300
Timbers (if chosen as an option) $1,190

Also, this equipment was ordered after the Facility Committee review.  The reason it was moved forward prior to your final approval was the result of timing and the lead time to get this equipment on site for assembly prior to school beginning.

An update will be proved at Monday's meeting.

Description:  The purpose of this agenda item is to request School Board approval of the Intermediate School concrete and rebar bids. The bids are attached for your review.   

These bids were not reviewed by the Facility Committee on Monday as the district did not receive this information until Tuesday. Here are the comments from Findorff regarding these bids:

Concrete:Findorff recommends using Lycon for the structural concrete (foundations and floor deck pours) for the following reasons:
       
Primary reason is that they are low bidder, although it is only by $4,101 based on estimated quantities. This would be the largest project we have ever done with Advanced Concrete·         

Lycon has capacity for large pours when required. We would recommend using Advanced Concrete for all site concrete sidewalks, drives, etc.Having stated our recommendation above, we are comfortable working with Advanced Concrete for the entire project if that is the districts desire.  We have had success using them in the past.  We would want to gain commitments from them to ensure they can service the project as required to maintain the project schedule before we finalize a contract with them. 

Rebar:·         Findorff recommends Hatch as they are the low bidder

The administration is seeking input from the School Board on the option to select a local subcontractor for concrete work even though they are not the low bidder. Please contact me at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions on the concrete/rebar bids. Thanks.

Description:  Attached please find an enrollment request from Bill and Lynn Lenling who are in the process of building a home in the Communities of Bishop's Bay.  Their house will not be completed when school begins and they currently reside in the Middleton Cross Plains School District.  Steve Summers is working with this family per our policy as tuition will be required until their home is complete and they have moved to their new residence.  We recommend approval.

Description:  Attached please find a request from Kristin Ellis to have her son, Braysen, a 7th grader at St. John's, participate in our middle school football program.  This request is in line with our current policy and St. John's has joined the WIAA.  I recommend approval.

Also, Steve Summers is recommending in the 3rd draft of the budget a modification to the Fund 80 practices that will recommend that we further amend our non-public school student participation policy so that more costs can be accounted for within Fund 80-- Community Service.  Steve will discuss this proposed change with the budget committee, and the full board on Monday night.

Description:  The Budget Committee is meeting before the School Board Meeting so the minutes will not be available until the August School Board Meeting. 

Description:  The purpose of this agenda item is to request School Board approval of the third draft of the budget for the 15-16 school year. I have attached the third draft of the budget for your review.  The Budget Committee will be reviewing the third draft of the budget on Monday evening prior to the School Board Meeting. 

Please note the following regarding the third draft of the budget:
1. The revenue cap increase is $0/student based on the 15-17 state budget proposal
2. The student count is projected to increase by 78 students
3. The state equalization aid/property tax increase are projections based on the July 1st DPI aid estimate. The final information will be available in October. 
4. $540,000 has been added to the Fund 10 revenue and expense budget as a result of the November 2014 operational referendum
5. No budget requests have been included at this time
6. There is a 0% increase budgeted for staff salaries. Staff salary increase decisions will be made in the fall.
7. The health/dental benefits have been increased by 5%. 
8. Page eleven of the budget outlines the teaching positions that have been added to the budget.
9. The November 2014 referendum borrowings have been completed in Fund 39. 

The changes between the second and third draft of the budget include:
1. An update to Fund 80/10 based on the recommendations for the community services fund. I will discuss this topic in more detail at the meeting. 
2. Federal grant allocations
3. State common school fund grant revenues and expenses
4. An update to state equalization aid/property taxes based on the July 1st DPI state aid estimate
5. The third draft of the budget includes a small positive balance 

Please let me know if you have any questions on the third draft of the budget. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491. Thanks.

Description:  The only action item from the Facility Committee Meeting held on July 6th is the Prairie Playground Bid. In addition to this item, the Committee recommends that Board Members review the minutes from that meeting as the second agenda item from that meeting provides a budget update on the new Intermediate School  Additional information and associated documents are part of the record in Boardbook for the July 6th Facility Committee.

Description:  Attached please find a copy of the memo I e-mailed to all board members that provides the context of this agenda item and the recommendation to consider a lease for Chromebooks.  Also, attached you will find supporting documents from Herb Haubrich that highlight his budget.  Finally, you will find the proposed Chromebook Lease.  As you will see when you review that agreement there are four different options for how to structure the lease.  Herb is vetting out the two options that span 4-years and will provide his recommendation on Monday evening.  

Description:  Attached please find a memo from Connie Beth that highlights the changes to the Employee Guidelines for each employee group.  The HR Committee reviewed these guidelines and made minor revisions and is recommending them to the full board for consideration.  No action is requested on Monday night per a request from last year to review these documents at one meeting and then vote at the next meeting.  Following this timeline, the employee guidelines will be on the August regular board meeting agenda for action.

Description:  Attached in the "extras" section of Boardbook, please find a list of the accounts payable payments issued during the month of June 2015. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions. Thanks.