May 19, 2025 at 5:30 PM - Regular Meeting

I. Roll Call, Opening Comments.

II. Executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; other matters relating to individual students; and litigation. [5 ILCS120/2(c)(1)(10)(11)]

III. Pledge of Allegiance, Comments.

IV. Consent Agenda.

IV.A. Consideration to approve the minutes of the April 28, 2025 regular board meeting and the May 7, 2025 special board meeting.

IV.B. Consideration to approve the executive session minutes of the April 28, 2025 regular board meeting and the May 7, 2025 special board meeting.

IV.C. Consideration to approve the renewal of membership in the Illinois Association of School Boards with respective payment, for 2025-2026 school year annual dues.

IV.D. Consideration to approve the 2025-2026 Waterloo CUSD5 Consolidated District Plan submitted to the Illinois State Board of Education.

IV.E. Consideration to direct and authorize the Superintendent to enter into a three-year agreement between Waterloo Community Unit School District No. 5 and ATI Physical Therapy, for athletic training services, beginning with the 2025-2026 school year.

IV.F. Consideration to authorize the Director of Cafeterias to participate in the Central Illinois School Food Service Purchasing Cooperative and to advertise accordingly for cafeteria bids for dairy products, effective for the 2025-2026 school year.

IV.G. Consideration to approve an updated signature card, effective May 20, 2025, with First National Bank of Waterloo for the Waterloo High School Activity Account by allowing the authorized signatures:  Julie Bradley, Elizabeth Mercurio, and Julie Whitlock.

IV.H. Consideration to accept a donation in the amount of $500.00 for the WHS Auto Club Activity Account.

IV.I. Consideration to accept a donation in the amount of $500.00 for the WHS Auto Club Activity Account.

IV.J. Consideration to approve revised dates for a German high school trip for students to Austria/Germany/Switzerland, from July 13, 2025 through July 23, 2025, along with administration chaperone and at no cost to district.

IV.K. Consideration to employ Shelly Seibold as a full-time head cook, for the 2025-2026 school year, effective August 13, 2025, contingent upon the results of a background check and TB test.

IV.L. Consideration to accept a letter of resignation, dated April 22, 2025, from Bailey Lawson, elementary teacher, effective at the end of the 2024-2025 school year.

IV.M. Consideration to accept a letter of resignation, dated May 2, 2025, from Chris Harvey, cafeteria worker, effective immediately.

IV.N. Consideration to accept a letter of resignation, dated May 6, 2025, from Tyler Clark, JH/HS chorus teacher, effective at the end of the 2024-2025 school year.

IV.O. Consideration to accept a letter of resignation, dated May 7, 2025, from Emma Veath, Kennel Klub worker, effective May 23, 2025.

IV.P. Consideration to accept a letter of resignation, dated May 8, 2025, from Kayla Polacek, elementary teacher, effective at the end of the 2024-2025 school year.

IV.Q. Consideration to accept a letter of resignation, dated May 9, 2025, from Geraldine Blanchfield, Kennel Klub worker, effective at the end of the 2024-2025 school year.

IV.R. Consideration to accept a letter of resignation, dated May 9, 2025, from Karen Hand, reading specialist, effective at the end of the 2024-2025 school year.

IV.S. Consideration to accept a letter of resignation, dated May 9, 2025, from Wendy Range, part-time speech language pathologist, effective at the end of the 2024-2025 school year.

IV.T. Consideration to accept a letter of resignation, dated May 9, 2025, from Lorna Schaus, Kennel Klub worker, effective May 28, 2025.

IV.U. Consideration to accept a letter of resignation, dated May 9, 2025, from Sandra Staub, cafeteria worker, effective at the end of the 2024-2025 school year.

IV.V. Consideration to accept a letter of resignation, dated May 12, 2025, from Erin Chaffin, Kennel Klub worker, effective May 28, 2025.

IV.W. Consideration to accept a letter of resignation, dated May 14, 2025, from Corey Grotefendt, elementary teacher, effective at the end of the 2024-2025 school year.

V. Motion to accept the treasurer's report, student activity reports, and to authorize investments.

VI. Motion to approve the bills.

VII. Reports of WCTA, Committees, Directors, Coordinators, and Administrators.

VII.A. Superintendent.

VII.A.1. FOIA Requests.

VII.A.2. Discussion of Board Committees and Assignments.

VII.A.3. Discussion of baseball field turf.

VII.B. WCTA.

VII.C. Board Committees.

VII.D. Coordinators/Directors.

VII.D.1. English Language Arts Committee presentation.

VII.D.2. E-sports Presentation - Tim McDermott.

VII.E. Building Administrators.

VIII. Public Participation.

IX. Old Business.

IX.A. Consideration to approve the 2024-2025 Final Official School Calendar starting on Monday, August 12, 2024, and ending on Thursday, May 29, 2025, with using six emergency days on January 6, 2025, January 7, 2025, January 8, 2025, January 10, 2025, February 12, 2025, and February 19, 2025.

IX.B. Consideration to award the following cafeteria bid according to the bid specifications, lowest bidder, and in the best interest of the school district: conveyor type dishwasher, including water softening system, and installation at Waterloo High School.

X. New Business.

X.A. Consideration to approve Project Authorization #23 between Waterloo Community Unit School District #5 and FGM Architects, for Junior High School facility planning.

X.B. Consideration to approve settlement of pending litigation with District patron, Bonnie Schwarze.

X.C. Consideration to approve a resolution authorizing service credit in the Illinois Municipal Retirement Fund to members who served in the armed forces of the United States for all periods of such service prior to their participation in IMRF or whose participation was interrupted by military leave but did not return to IMRF participation within 90 days of discharge.

X.D. Consideration to approve the first reading of the following district board policies Press Plus Issue 118, April 2025, as follows: 2:260 Uniform Grievance Procedure; 4:15 Identity Protection;  4:80 Accounting and Audits;  5:10 Equal Employment Opportunity and Minority Recruitment;  5:20 Workplace Harassment Prohibited;  5:60 Expenses;  5:100 Staff Development Program;  6:150 Home and Hospital Instruction;  6:235 Access to Electronic Networks;  7:10 Equal Educational Opportunities;  7:20 Harassment of Students Prohibited;  7:60 Residence;  7:70 Attendance and Truancy;  7:180 Prevention of and Response to Bullying, Intimidation, and Harassment;  7:185 Teen Dating Violence Prohibited;  7:190 Student Behavior;  7:200 Suspension Procedures;  7:210 Expulsion Procedures;  7:250 Student Support Services;  7:270 Administering Medicines to Students;  7:310 Restrictions on Publications:  Elementary Schools;  7:315 Restrictions on Publications:  High Schools;  7:340 Student Records;  7:255 Students Who are Parents, Expectant Parents, or Victims of Domestic or Sexual Violence;  2:265 Title IX Grievance Procedure;  5:60-E1 Exhibit – Employee Expense Reimbursement Form;  5:60-E2 Exhibit – Employee Estimated Expense Approval Form.

X.E. Consideration to enter into a lease agreement for the rental of desktop computers for offices and classrooms.

X.F. Consideration to enter into a lease agreement for the rental of desktop computers for the digital media arts lab at Waterloo High School.

X.G. Consideration to approve the extra-duty assignments, effective for the 2025-2026 school year as per recommendation from the District Athletic Director, Tim Gould, and administration.

X.H. Consideration of amendment of administrator contracts compensation adjustment.

X.I. Consideration to extend three-year contracts to Johnathan Schmeig, District Curriculum Coordinator (6-12); Justin Imm, W.J. Zahnow Elementary Principal; and Brian Smith, Rogers Elementary Principal.

X.J. Consideration to employ Scott Niemann as a full-time computer technician, for the 2024-2025 school year, effective June 9, 2025, contingent upon the results of a background check and TB test.

X.K. Consideration to employ one full-time elementary teacher, for the 2025-2026 school year, effective August 11, 2025, contingent upon the results of a background check and TB test.

X.L. Consideration to employ one full-time elementary teacher, for the 2025-2026 school year, effective August 11, 2025, contingent upon the results of a background check and TB test and the obtainment of licensure.

X.M. Consideration to employ one full-time elementary teacher, for the 2025-2026 school year, effective August 11, 2025, contingent upon the results of a background check and TB test.

X.N. Consideration to employ one full-time High School social studies teacher, for the 2025-2026 school year, effective August 11, 2025, contingent upon the results of a background check and TB test and the obtainment of licensure.

XI. Motion to adjourn.