April 25, 2023 at 5:30 PM - Regular Meeting
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A. CALL TO ORDER: Establish a quorum
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B. CLOSED SESSION
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B.1. Deliberation regarding safety and security, including safety personnel, systems, infrastructure, and/or devices, pursuant to Tx. Gov't Code Section 5510.76
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B.2. Deliberation regarding the Superintendent's recommendations for employment, resignations, extended leave, and other personnel matters, pursuant to Tx. Gov't Code Section 551.071
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B.3. Superintendent's Formative Evaluation - Quarterly Progress Report on the Board and Superintendent Goals, pursuant to Tx. Gov't Code Section 551.074
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C. RECONVENE IN OPEN SESSION - immediately following Closed Session
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D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS
United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. |
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E. MISSION STATEMENT
The mission of Hays CISD is to educate, value, and nurture students through innovative and personalized educational experiences while celebrating our diversity. |
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F. SOCIAL CONTRACT
The Board will: Serve as District Ambassadors Assume Positive and Noble Intentions Collaborate as a Team and Respect the Body Corporate Promote Discussion and Respect Each Other's Perspectives Be Professional |
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G. SUPERINTENDENT REPORT
Presenter:
Dr. Eric Wright
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H. PUBLIC FORUM
It is the policy of the Board that, if members of the public wish to address the Board in Public Forum, they must complete and submit the Request to Address the Board of Trustees form (green sheet). This form may be obtained and at the entrance to the Board room and must be submitted to Tim Savoy, Chief Information Officer at the entrance prior to reconvening in open session. Public participation in Board meetings is limited to the Public Forum portion of the meeting agenda, as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
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I. CAMPUS RECOGNITION - Wallace Middle School
Presenter:
Mary Noble, Joanne Carlisle
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J. STUDENT ACHIEVEMENT REPORT
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J.1. Hays CISD Special Education Update: Program Highlights (Presented April 17, 2023)
Presenter:
Marivel Sedillo, Michelle Velasquez
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K. CONSENT AGENDA
Description:
Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.
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K.1. Minutes of Board of Trustees Meetings
Presenter:
Dr. Eric Wright
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K.2. Procurements
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K.2.a. Consideration and possible approval of the administration of Advanced Placement Exams - College Board
Presenter:
Marivel Sedillo, Joy Philpott
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K.2.b. Consideration and possible approval of the administration of PSAT and SAT Exams - College Board
Presenter:
Marivel Sedillo, Joy Philpott
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K.2.c. Consideration and possible approval of the purchase of Technology Equipment from Apple
Presenter:
Dianne Borreson
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K.2.d. Consideration and possible approval of the purchase of Technology Supplies & Equipment from GTS
Presenter:
Dianne Borreson
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K.2.e. Consideration and possible approval of various Communications Systems Upgrade by Beckwith Electronic Systems
Presenter:
Dianne Borreson
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K.3. Contracts, MOUs and Agreements
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K.3.a. Consideration and possible adoption of the Memorandum of Understanding between Hays CISD and the Hays Education Foundation
Presenter:
Tim Savoy
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K.4. Budget Amendment
Presenter:
Randy Rau
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L. ACTION ITEMS
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L.1. Consideration and possible action, if any, resulting from closed session
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L.1.a. Consideration and possible approval of the Superintendent's recommendation for contractual employment of the Chief Human Resources Officer and Deputy Human Resources Officer
Presenter:
Dr. Eric Wright
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L.2. Consideration and possible approval of the 2023-2024 Instructional Materials Allotment and Texas Essential Knowledge and Skills Form
Presenter:
Marivel Sedillo, Derek McDaniel, Travis Smith
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L.3. Consideration and possible approval for Special Education Evaluation Services by Trinity Educational Services
Presenter:
Marivel Sedillo
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L.4. Consideration and possible adoption of a Resolution Declaring Hazardous Walking Routes
Presenter:
Max Cleaver, Filiberto Bonilla, Cassandra Behr
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L.5. Consideration and possible approval of Selection of Architect for Future Bond Projects
Presenter:
Max Cleaver
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L.6. Consideration and possible approval of Method of Procurement for Major 2023 Bond Projects
Presenter:
Max Cleaver
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L.7. Consideration and possible approval of the selection of Construction Manager At-Risk (CMAR) for Future Bond Projects
Presenter:
Max Cleaver
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L.8. Consideration and possible approval of an Electrical Easement for Pedernales Electric Cooperative at Elementary School 16
Presenter:
Max Cleaver
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L.9. Consideration and possible adoption and abandonment of Electrical Easements for Pedernales Electric Cooperative at Hays CISD Academic Support Center
Presenter:
Max Cleaver
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L.10. Consideration and possible approval of a GMP Change Order for 2021 Bond Project Sunfield Elementary
Presenter:
Max Cleaver
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L.11. Consideration and possible approval of HVAC Duct Replacement at Hays High School Bales Gym
Presenter:
Max Cleaver
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M. INFORMATION ITEMS
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M.1. Provide information regarding Texas College Bridge (presented April 17, 2023)
Presenter:
Michael Watson, Joy Philpott, Maritza Gonzalez
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M.2. Update on Hays CISD Smart Tag Systems - Transportation and Safety & Security (presented April 17, 2023)
Presenter:
Courtney Runkle, Max Cleaver, Jeri Skrocki
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M.3. Update on Safety and Security Initiatives District Wide
Presenter:
Jeri Skrocki
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M.4. Update on Bond, Construction, and Renovation Projects in the district
Presenter:
Max Cleaver
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M.5. Update on 2023-2024 Budget Calendar
Presenter:
Randy Rau
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M.6. Financial Statements
Presenter:
Randy Rau
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M.7. Report of Continuing Education Requirements for Board Members under Senate Bill 1566
Presenter:
Vanessa Petrea
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N. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
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O. RECAP OF QUESTIONS
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P. BOARD REFERENCE DOCUMENTS
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Q. UPCOMING BOARD MEETINGS
May 15, 2023 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 pm May 22, 2023 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 pm TUESDAY, June 20, 2023 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 pm June 26, 2023 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 pm Official Board of Trustees information may be obtained at www.hayscisd.net
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R. ADJOURN
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