October 19, 2026 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation and Pledges
 

3. Public Comment
 

4. Information Items
 

4.A. Report of Taxes Collected.  Attached is the report of taxes collected for the month of September 2026.
 

4.B. Report of Unfilled Positions.  The Sr. Vice President, Administration, provides the attached report on vacant positions that are currently being advertised. 
 

4.C. Fund Development Report.  The Vice President, Advancement and External Affairs, provides the attached report on fund development activities of the Brazosport College Foundation for October and November 2026.
 

4.D. Board Focus Report (July - September). The Sr. Chief of Staff, Board Relations, & Strategic Engagement, provides the Board Focus Report for the 3rd quarter of 2026. The report is a summary of Regent Visibility activities from January 1, 2026 – September 30, 2026.
 

4.E. January 2027 Board Meeting. The January 2027 meeting of the Board of Regents is set for Tuesday, January 19, 2027, due to a college holiday on Monday.
 

4.F. Title IX Incident Report.  Under the Texas Education Code (TEC), Section 51.253(c), the institution’s Chief Executive Officer is required to submit a report at least once during each fall or spring semester to the institution’s governing body and post on the institution’s internet website a report concerning the reports received by employees under the TEC, Section 51.252, concerning “sexual harassment,” “sexual assault,” “dating violence,” or “stalking” as defined in the TEC, Section 51.251, and any disciplinary actions taken under TEC, Section 51.255. 

In compliance with this legislation, the President provides the Title IX Incident Report.
 

4.G. Safety and Security Report.  The Sr. Vice President, Administration, and the Chief of Police/Campus Safety, provide the annual report for the Brazosport College Police Department and the Annual Security report (Clery Act Report). 
 

4.H. Marketing and Communications Annual Report.  The Director, Marketing and Communications, provides the attached annual report of the Marketing and Communications Department for the fiscal year 2025-2026.
 

4.I. Grant Administration Annual Report. The Vice President, Advancement and External Affairs, provides the attached annual report on activities of the Grant Administration Department for the 2025-2026 fiscal year.
 

4.J. Gator Gallop.  The annual Gator Gallop is scheduled for Saturday, November 7, 2026. This year’s event will feature a Kids Run, beginning at 8:30 a.m., along with 5K and 10K runs, beginning at 9:00 a.m. Gator Gallop is open to all community members. Registration and information for the race are available at https://runsignup.com/Race/TX/LakeJackson/BrazosportGatorGallop
 

4.K. LVN Pinning Ceremony.  The LVN Pinning Ceremony is scheduled for Wednesday, December 9, 2026, at 6:00 p.m. in the Clarion at Brazosport College. The public is invited to attend.
 

4.L. Law Enforcement Graduation.  The Law Enforcement Academy Graduation will be held on Friday, December 18, 2026, at 6:00 p.m. in Gator Hall at Brazosport College.  The public is invited to attend.
 

4.M. Board Policy Review.  At the Board Workshop on February 13–14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

Policies CMA (LOCAL), CMB (LEGAL), CMC (LEGAL), CMD (LEGAL), CME (LEGAL) are attached.
 

4.N. Brazosport College Calendar.  The Brazosport College Calendar for October 20, 2026, through January 1, 2026, is attached.
 

5. Reports/Presentations
 

5.A. Endowment Investment Update.  Mr. Timothy Ruch, AB Bernstein, will provide information on the performance and allocation of the College Endowment funds. 
 

5.B. Board Committee Reports.

1.)  Student Success Committee
2.)  Facilities Committee
3.)  Finance Committee
 

5.C. President’s Leadership Goals for 2025–2026. The President will provide the Board of Regents with a brief overview of the progress and completion of the 2025–2026 Leadership Goals, established in alignment with Vision 2030 and current college initiatives. The accomplishments associated with these goals will be incorporated into the President’s annual evaluation in February.
 

5.D. President's Report.

1.)  College Update
2.)  Regents' Visibility
 

6. Consent Agenda.  All items under the Consent Agenda are acted upon by one motion. Upon a Board Member's request, any item on the Consent Agenda shall be moved to the New Business portion of the regular agenda.
 

6.A. September 21, 2026 Minutes.
 

6.B. Board Policies:  Update 46 Policy Review.  The Sr. Vice President, Administration, in accordance with the Texas Association of School Boards Community College Services, presents the following LOCAL policy additions, deletions, or replacement recommendations under Update 46.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policies with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font. 

These policies are presented for first reading and no action is necessary.
 

6.B.1. BBD (LOCAL) Board Members: Orientation And Training.  Revisions to this local policy address HB 3033, which requires board members to complete Public Information Act Training if the attorney general determines the college failed to comply with the Public Information Act (PIA). The revisions clarify that the existing delegation of the responsibility to take the PIA training to the public information coordinator only applies to the training requirement applicable to board members shortly after they are elected or appointed.  Additional recommended changes have been made to conform to TASB style.
 

6.B.2. BBI (LOCAL) Board Members: Technology Resources And Electronic Communications.  In the Note, a cross-reference to CS, which covers Information Security, has been recommended.
 

6.B.3. BE (LOCAL) Policy and Bylaw Development.  To address the time between the effective date of the legal, statutory, and regulatory changes and the adoption of new local policies, Brazosport college is adopting Community College Services' recommended language for policy BE (LOCAL).
 

6.B.4. BG (LOCAL) Administrative Organization.  This new recommended local policy addresses SB 17, which prohibits a Diversity, Equity, and Inclusion Office at a college, with limited exceptions. The bill took effect on January 1, 2024.
 

6.B.5. CFE (LOCAL) Purchasing And Acquisition: Vendor Relations.  This new recommended local policy addresses SB 17, which prohibits Diversity, Equity, and Inclusion Initiatives at community colleges, with limited exceptions. The language directs the college chief executive officer or designee to develop disciplinary procedures related to a vendor violating the provisions of the bill. The bill took effect on January 1, 2024.
 

6.B.6. CGC (LOCAL) Safety Program: Emergency Plans And Alerts.  Recommended revisions to this local policy address HB 3, which clarifies that a college’s Emergency Operations Plan must address any additional requirements established by TxSSC in consultation with TEA and relevant local law enforcement agencies.
 

6.B.7. CU (LOCAL) Research.  This new recommended local policy addresses SB 1565, which requires a community college board to establish a policy framework promoting Research Security while mitigating foreign espionage and interference risks. The bill also requires the board to designate a research security officer. The research security officer reflected in the policy was submitted by the college.
 

6.B.8. DAA (LOCAL) Employment Objectives: Equal Employment Opportunity.  This new recommended local policy language addresses SB 17, which prohibits Diversity, Equity, and Inclusion Initiatives for employees of a college, with limited exceptions. The bill took effect on January 1, 2024.  We did not retain your existing unique language because it is already covered in DIAA (LOCAL) and DIAB (LOCAL) and had not been properly revised since 2016.
 

6.B.9. ECC (LOCAL) Instructional Arrangements: Course Load And Schedules.  Recommended revisions to this local policy address HB 8, which prohibits a college from counting toward the drop limit a Course Dropped During a Bachelor's Program that a student ultimately earned or a Dual Credit or Dual Enrollment Course a student dropped before graduating from high school.
 

6.B.10. FA (LOCAL) Equal Educational Opportunity.  This new recommended local policy addresses SB 17, which prohibits Diversity, Equity, and Inclusion Initiatives for students of a college, with limited exceptions. The bill took effect on January 1, 2024.
 

6.B.11. GCB (LOCAL) Public Information Program: Requests For Information.  Recommended revisions to this local policy address HB 3033, which permits a college to designate up to 10 Non-business Days each calendar year for the purpose of complying with the PIA.
 

6.C. Financial Report.  The Vice President, Finance, Business, and Chief Financial Officer, submits the attached financial statements for September 2026 for review.

It would be appropriate for the Board to accept the September 2026 financial statements.
 

7. New Business
 

7.A. APS HRIS and Payroll System.  The Board approved the contract with Paycom to replace the existing Human Resource Information System (HRIS) and payroll system at the September 2025 Board meeting.  Over the past year, Paycom has failed to implement the payroll system as contracted, resulting in the need to procure a new HRIS and payroll system.  

To expedite the procurement and contracting process, it would be appropriate for the Board to authorize the President or designee to engage in contract negotiations with the firm selected through the requisite selection process to replace Paycom and to take all necessary actions to negotiate final terms within budgeted amounts and enter into a contract with the selected firm.
 

7.B. Cybersecurity Insurance Payment Approval.  The Sr. Vice President, Administration, requests approval of payment for services greater than $100,000 to Arete Advisors, LLC.  Arete is the consulting firm assigned by Cybersecurity Insurance Carrier Trident Sedgwick under Brazosport College’s General Liability policies.  Per the policy, Brazosport College will be reimbursed for invoiced services less the $10,000 deductible.  Current invoices are approximately $106,000.

It would be appropriate for the Board to approve spending of over $100,000 with Arete Advisors, LLC in order to be reimbursed.
 

7.C. Campus Bookstore Operations and Digital Course Materials Services.  On June 25, 2026, a request for proposals (RFP) for campus bookstore operations and digital course materials services was advertised in accordance with state law and board policy. The College received responses from five (5) vendors.
 
Following a thorough evaluation process by the RFP Review Committee, Barnes & Noble College Booksellers, LLC has been identified for potential award. Barnes & Noble is expected to provide all labor, management, equipment, technology, and supplies necessary to operate and manage the College bookstore while delivering comprehensive digital course materials solutions and delivering high-quality customer service aligned with Brazosport College standards.
 
It is recommended that the Board authorize the President or designee to enter into contract negotiations with Barnes & Noble for Campus Bookstore Operations and Digital Course Materials Services and to take all necessary actions to negotiate final terms and execute a contract in support of the College’s bookstore operations.
 

7.D. Anatomage, Inc. Vendor Approval.  Approval is requested to purchase an Anatomage Convertible Table to modernize the Health Professions laboratory space in the Sadler Complex. The Anatomage Table will support high-demand student training in the Associate Degree Nursing (ADN) and Licensed Vocational Nursing (LVN) programs.  The total cost of the Anatomage Convertible Table is $138,650.  This purchase will be funded through the Jobs and Education for Texans (JET) Grant. Board approval is requested to authorize the expenditure.

It would be appropriate for the Board to approve spending of over $100,000 with Anatomage, Inc. for the purchase of a grant-funded anatomage table.
 

7.E. Cooperative Purchasing Vendor Approval for Instructional Technology and Facilities.   The vendors listed below participate in cooperative purchasing contracts and/or state contracts and, therefore, do not require institutional-level bidding. Approval is requested for the listed vendors through August 31, 2027.

It is anticipated that annual expenditures with one or more of these vendors may exceed $100,000 but remain below $500,000 in the aggregate. Individual purchases from the vendors will remain below $100,000. The vendors will be utilized on an as-needed basis in accordance with applicable cooperative or state contract terms.

• Carahsoft
• Rae Security 
• Southwest Building Systems

It would be appropriate for the Board to approve spending of over $100,000 with these vendors for instructional technology and facilities.  
 

7.F. December 2026 Board Meeting. The December 2026 meeting of the Board of Regents is proposed for Thursday, December 10, 2026, at 12:30 p.m., preceded by the annual holiday luncheon at 11:30 a.m. in the Corporate Learning Center.

It would be appropriate for the Board to set the date for the December 2026 Board Meeting.
 

7.G. Schedule 2027 Board Workshop. As part of the College’s evolving planning process, the Board meets in an annual workshop to study information, measure progress toward milestones, and discuss future directions. The workshop is proposed for Friday, February 19, 2027.

 It would be appropriate for the Board to set the date for the 2027 Board Workshop.
 

8. Closed Session

Adjournment to closed session pursuant to the Texas Open Meetings Act, Texas Government Code Sections 551.071 and 551.074, for the following purposes:

1.)  Consultation with Board’s Attorney

Private consultation with the Board’s legal counsel regarding any item on this meeting agenda, personnel matters, and all subjects or matters authorized by law in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act.

2.)  Personnel

Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an employee or hear a complaint against an employee.

Open Session

Action on Items Discussed in Closed Session

Consideration and action, if any, regarding items discussed in Closed Session (those listed under Closed Session in this notice).