August 18, 2025 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students.  The Registrar’s Office reports the attached enrollment information for the Summer II 2025 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report.  The Registrar’s Office reports the attached dual credit and concurrent enrollment report for the Summer II 2025 semester. 
 

6.B. Report of Taxes Collected.  Report of Taxes Collected.  Please find attached the report of taxes collected for June and July 2025.
 

6.C. Report of Unfilled Positions.  The Sr. Vice President, Administration, provides the attached report on vacant positions that are currently being advertised. 
 

6.D. Resignations and Retirements.  Pursuant to Board Policy DMD (Local), the President has accepted the written notice of resignation and retirement from the following contract-level employees:  

Leslie Cummings, Senior Research Analyst, PIER
Kerry Kiehl, Licensed Professional Counselor
Dr. April Sikorski, Director, Writing Center 
Kristyn Vest, Advisor
Dr. Baba Adam, Dean, PIER
 

6.E. Fund Development Report.  The Sr. Vice President, Student Success and Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for July and August 2025.
 

6.F. Board Focus Report (April–June).  The Chief of Staff & Board Relations, provides the Board Focus Report for the second quarter of 2025. The report is a summary of Regent Visibility activities from April 1, 2025 – June 30, 2025.
 

6.G. Certified Appraised Values.  Attached you will find the Certified Appraised values from the Brazoria County Appraisal District. 
 

6.H. The Clarion at Brazosport College Annual Report 2024-2025.  Attached is the 2024-2025 Annual Report of The Clarion at Brazosport College.
 

6.I. Fall 2025 Convocation Update.  Fall Convocation will be held on August 18th and August 19th.  This year’s Convocation will include a welcoming breakfast by the President, a New Hire Orientation session for all new employees to the College, and multiple sessions for Faculty focusing on assessing student learning; encouraging student collaboration; harnessing technology in the classroom, and faculty instructional updates.
 

6.J. BC Foundation Scholarship Soiree.  The next biennial Scholarship Soiree, “Whimsical Wonder,” will be held on Friday, September 26, 2025, from 7:00 p.m. to 11:00 p.m. at the Dow Academic Center. Dow is the presenting sponsor, with Drew & Denise DeLaune serving as Honorary Chairs. Ryan Birdsong and Pinkey Hartline are the event chairs. Invitations were mailed in late July. A copy of the electronic invitation is attached. More information on the 2025 Scholarship Soiree, to reserve your table, or purchase raffle tickets, visit: www.brazosport.edu/soiree 
 

6.K. President’s Reception and Opening Concert.  The President’s Reception and Opening Concert for the Clarion is scheduled for Friday, November 14, 2025. The reception will begin at 6:00 p.m. and will be held in the Corporate Learning Center. The concert, featuring Neal McCoy, will begin at 7:30 p.m. The sponsor for the evening is BASF Corporation. Invitations will be extended to the Board of Regents by mail. 
 

6.L. ACCT Annual Leadership Congress.  The 2025 ACCT Annual Leadership Congress is scheduled for October 22-25, 2025, in New Orleans, Louisiana. The theme for the conference is Reimaging Community College: Innovation for a Changing World. Jason Cordoba, Nita Garza, Jay Gibson, Jennifer Monical, and Cheryl Sellers confirmed their attendance. If other Regents are interested in attending, reservations are to be made through Annaliza Gideon, Chief of Staff and Board Relations. More information on the ACCT Annual Leadership Congress can be found at: https://www.acct.org/events/acct-leadership-congress. 
 

6.M. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policies are: 

BFC(LEGAL) Chief Executive Officer: Termination of Employment
BFD(LOCAL) Chief Executive Officer: Retirement or Resignation
BFE(LOCAL) Chief Executive Officer: Evaluation
BG(LEGAL) Administrative Organization
BH(LOCAL) Administrative Rules and Regulations
BI(LOCAL) Reports
 

6.N. Brazosport College Calendar.  The Brazosport College Calendar for August 18, 2025, through October 11 2025, is attached.
 

7. Reports/Presentations
 

7.A. President's Report.

1.)  College Update
2.)  Regents' Visibility
 

7.B. Board Committee Reports.

1.)  Finance Committee
2.)  Facilities Committee
3.)  Student Success Committee
 

8. Unfinished Business
 

8.A. Proposed New Board Policy – DGA (LOCAL).  The Sr. Vice President, Administration, requests the review of the proposed new Policy (DGA).  This policy aligns with Senate Bill 37, which clarifies the role of faculty senates and councils as advisory bodies and increases transparency and alignment of curriculum with students' career objectives.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for second reading and adoption.
 

8.B. Proposed Amended Board Policy – DJ (LOCAL).  The Sr. Vice President, Administration, requests the review of amended Policy DJ (LOCAL). This policy establishes the basis for prohibiting nepotism in the workplace while also better defining which employees can utilize an alternative work location as designed by the President.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for second reading and adoption.
 

9. New Business
 

9.A. Adoption of 2025-2026 Budget.  The proposed budget for FY 2025-2026. 

It would be appropriate to approve the FY 2025-2026 Budget.
 

9.B. Record Vote to Propose Tax Rate.  It would be appropriate for the Board to propose the 2025-2026 no new revenue tax rate of $0.278592, which is a tax increase of 3.65% above last year's tax rate and is scheduled for adoption at the September 15, 2025, Board meeting.

It would be appropriate to take a record vote on the proposed no new revenue tax rate of $0.278592. Each Board member must state whether they agree or disagree with the proposed no new revenue tax rate.
 

9.C. Potential Future Emergency Closures.  Policy DEA (LOCAL) states that if “the Board chooses to pay employees during an emergency closure for which the workdays are not scheduled to be made up at a later date, then that authorization shall be by resolution or other Board action and shall reflect the purpose served by the expenditure.”     

The Sr. Vice President, Administration, recommends that the Board pre-authorize the College to pay up to 15 working days its full-time, part-time, and student employees who were scheduled to work during any emergency closure in FY26, unless any of those days are scheduled are to be made up at a later date. Employees should not have to expend leave or go without pay due to the College’s decision to close due to an emergency.    

The President joins in this recommendation. It would be appropriate for the Board to pre-approve that the College pay up to 15 working days its full-time employees and part-time employees who were scheduled to work but could not due to any future emergency closure unless any of that work time is scheduled to be made up.  
 

9.D. Board Evaluation of Investment Advisor.  A provision in Board policy CAK (LOCAL) that requires annual evaluation of our investment advisor.  Our investment advisor is Bernstein, and our representative is Mr. Shannon Willems.  Please find attached the evaluation of the investment advisor, and we recommend that the Board accept the evaluation of our investment advisor.

It would be appropriate for the Board to accept the evaluation of our investment advisor.
 

9.E. President’s Leadership Goals for 2025-2026.  The Board of Regents requested the President establish goals for 2025-2026 based on Vision 2030 and current college initiatives. The accomplishment of these goals will be incorporated in the review of Vision 2030 and the President’s evaluation. 

The President recommends approval of these leadership goals.

It would be appropriate for the Board to approve the 2025-2026 President’s Leadership Goals. 
 

9.F. Vendor Approval – Information Technology.  Attached is a communication from the Information Technology (IT) department recommending Board approval of the listed IT vendors for FY 2026, which are anticipated to have goods and/or services purchased in an amount greater than $100,000.  The Vice President, Financial Services & CFO, and President join in this recommendation.

It would be appropriate for the Board to approve the attached IT vendor listing for FY 2026.
 

9.G. Vendor Approval – Facility Services. Attached is a communication from the Facility Services department recommending Board approval of the listed preferred vendors for September 01, 2025, through August 31, 2026, which are anticipated to have goods and/or services purchased in an amount greater than $100,000.  The Vice President, Financial Services & CFO, and President join in this recommendation.

It would be appropriate for the Board to approve the attached Facility Services vendor listing for September 01, 2025, through August 31, 2026.
 

9.H. 1GPA Cooperative. The Vice President, Financial Services and CFO, requests Board approval for Brazosport College to join the 1Government Procurement Alliance (1GPA), a national non-profit cooperative purchasing group. Membership will allow the College to utilize competitively awarded vendor contracts for goods and services, reducing procurement timelines and achieving cost efficiencies.

It would be appropriate for the Board to approve and authorize the execution of the 1GPA National Membership Agreement under Chapter 791 authority and the use of 1GPA-contracted vendors for eligible purchases.
 

9.I. Certification of Senate Bill 17 Compliance.  Senate Bill 17 states an institution of higher education may not spend money appropriated to the institution for a state fiscal year until the governing board of the institution submits to the legislature and the Texas Higher Education Coordinating Board (THECB) a report certifying the Board's compliance with Texas Education Code, Sec. 51.3525 for Fiscal Year 2025. 

The President recommends authorization by the Board for the Board Chair and President to take any necessary action to complete the certification process and submit the certification to THECB.  It would be appropriate for the Board to authorize the Board Chair and President to take any necessary action to complete the certification process.
 

9.J. Certification of Senate Bill 18 Compliance.  Senate Bill 18 states an institution of higher education may not spend money appropriated to the institution for a state fiscal year until the governing board of the institution submits to the legislature and the Texas Higher Education Coordinating Board (THECB) a report certifying the Board's compliance with Texas Education Code, Sec. 51.3525 for Fiscal Year 2025. 

The President recommends authorization by the Board for the Board Chair and President to take any necessary action to complete the certification process and submit the certification to THECB.  It would be appropriate for the Board to authorize the Board Chair and President to take any necessary action to complete the certification process.
 

9.K. College Inbound Call Center Services. On May 9, 2025, a request for proposals (RFP) for college inbound call center services was advertised in accordance with state law and board policy. The College received responses from eleven (11) vendors.

It would be appropriate for the Board to approve the President or designee to enter into contract negotiations with the selected vendor for Inbound Call Center Services and to take all necessary actions to negotiate final terms and execute a contract in support of the College’s student services operations.
 

9.L. Board Authorization for Contract Negotiation with SIS Data Quality Service and Data Governance firm Taproot Solutions.  The Sr. Vice President, Administration, and the Provost, request the establishment of a contract with SIS Data Quality Service and Data Governance firm, Taproot Solutions, to identify and address high-priority data quality issues, as well as develop data quality rules and standards.

It would be appropriate for the Board to authorize the President or designee to engage in contract negotiations with Taproot Solutions and to take all necessary actions to contract with Taproot Solutions within the budgeted amount.
 

9.M. Reclassification of Leadership Position.  Included in the agenda is a communication from the Vice President, Industry and Strategic Initiatives, recommending the reclassification of the Director of Adult Education and Literacy position. The reclassification will ensure a more unified and strategic approach to educational planning, resource allocation, and institutional effectiveness. The President joins in this recommendation.

It would be appropriate for the Board to approve the recommendation.
 

9.N. Board of Regents Annual Goals.  At the 2023 Board Retreat, members of the Board of Regents requested establishing Annual Board Goals. The President and Secretary of the Brazosport College Board of Regents, provides the proposed annual Board goals for the 2025-2026 fiscal year.   

It would be appropriate for the Board to approve the 2025-2026 Board of Regents Annual Goals.
 

9.O. Board Policies.
 

9.O.1. Proposed Amended Board Policy – CD (LOCAL).  The Sr. Vice President Administration, requests the review of amended Policy CD (LOCAL). This policy strengthens the college’s financial stability and preparedness by creating and maintaining designated reserve funds that are accessible only with full Board approval following review by the Finance Committee.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting.  Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for first reading.  
 

9.O.2. Proposed Amended Board Policy – CF (LOCAL).  The Sr. Vice President, Administration, requests the review of amended Policy CF (LOCAL). This policy is in accordance with S.B. 1173 which raises the local government competitive procurement threshold from $50,000 to $100,000.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for first reading.
 

9.P. Financial Report.  Attached is the financial report for July 2025. 

It is recommended that the Board accept the financial report.