May 19, 2025 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Report of Taxes Collected.  Attached is the report of taxes collected for the month of April 2025.
 

6.B. Report of Unfilled Positions.  The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.   
 

6.C. Resignations and Retirements.  Pursuant to Board Policy DMD (Local), the President has accepted the written notice of resignation and retirement from the following contract-level employee(s):  

Jeff English, Career Services Coordinator
 

6.D. Fund Development Report.  The Sr. Vice President, Student Success and Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for May and June 2025.
 

6.E. Recruitment Annual Report. The Director, Marketing, Communications, and Recruitment provides the Recruitment Annual Report for the 2024-2025 academic year. 
 

6.F. Dual Enrollment Update. The Director, Dual Enrollment and Achievement, provides the attached Dual Enrollment Annual Report for the 2024-2025 academic year. 
 

6.G. Bookstore Performance Report. The Vice President, Financial Services & CFO, provides the attached communication relating to the performance and management of the Texas Book Company bookstore.  
 

6.H. Guided Pathways Update.  The Assistant Vice President, Academic Affairs and Pathways lead, provides the attached update on Brazosport College’s Guided Pathways work.
 

6.I. Emergency Planning Update.  The Vice President, Industry and Community Resources, and Director, Campus Safety & Chief of Police, provides the attached update on emergency planning from May 1, 2024, to present. 
 

6.J. Law Enforcement Academy Graduation. The Law Enforcement Academy Graduation is scheduled for Friday, May 30, 2025, at 6:00 pm in Gator Hall at Brazosport College.
 

6.K. 2025 CCATT Annual Conference. The 2025 Community College Association of Texas Trustees (CCATT) Annual Conference has been set for Thursday, Friday, and Saturday, September 11-13, 2025, in West Lake Hills, Texas, at the Hotel Viata. The theme for the conference is Tactful Trusteeship: From Case Studies to Campus Solutions. Members of the Board of Regents are encouraged to attend with Dr. Vincent Solis, President. Registration for the conference is to be made through Annaliza Gideon, Chief of Staff and Board Relations. More information on the CCATT Annual Conference can be found at: https://tacc.org/ccatt/events/2025-ccatt-annual-conference 
 

6.L. ACCT Annual Leadership Congress. The 2025 ACCT Annual Leadership Congress is scheduled for October 22-25, 2025, in New Orleans, Louisiana. The theme for the conference is Reimaging Community College: Innovation for a Changing World. Members of the Board of Regents are encouraged to attend the conference with Dr. Vincent Solis, President. Registration for the conference is to be made through Annaliza Gideon, Chief of Staff and Board Relations, no later than Friday, August 1, 2025. More information on the ACCT Annual Leadership Congress can be found at: https://www.acct.org/events/acct-leadership-congress. 
 

6.M. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policies are as follows:
BCB (LOCAL) Board Internal Organization: Board Committees
BCC (LOCAL) Board Internal Organization: Attorney
BCE (LOCAL) Board Internal Organization: Advisory Committees
BD (LOCAL) Board Internal Organization: Board Meeting
BDA (LEGAL) Board Internal Organization: Closed Meetings
 

6.N. Brazosport College Calendar.  The Brazosport College Calendar for May 26, 2025, through July 23, 2025, is attached.
 

7. Reports/Presentations
 

7.A. President's Report.

1.)  College Update
2.)  Regents' Visibility
 

8. Unfinished Business
 

8.A. Proposed Amended Board Policy – CAK (LOCAL) Appropriations and Revenue Sources:  Investments.  The Vice President, Human Resources, requests the review of the amended Policy CAK (LOCAL).  This policy adjusts the college’s investment pool capabilities and timelines.

Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue.

This proposed policy is presented for second reading and adoption.
 

8.B. Proposed Amended Board Policy – CS (LOCAL) Information Security.  The Vice President, Human Resources, requests the review of the amended Policy CS (LOCAL).  This policy is amended in accordance with Senate Bill 1983 and the Governor’s Executive Order banning video-sharing application TikTok from all state-owned and state-issued devices and networks.

Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue.

This proposed policy is presented for second reading and adoption.
 

9. New Business
 

9.A. Property and Liability Insurance Renewal.  Ben Odom, McGriff Insurance, will be present to provide information on the annual renewal of property and liability insurance for the College. 

It would be appropriate for the Board to approve the renewal of property and liability insurance for the College.
 

9.B. General Liability Coverage.  The Vice President, Human Resources, provides the attached memo with information on the annual renewal premiums for commercial general liability insurance for the College for the period from May 29, 2025, through May 28, 2026.  

It would be appropriate for the Board to authorize the President to negotiate the renewal of General Liability insurance for the College.
 

9.C. Issuance of Maintenance Tax Note Series, 2025.  Attached is a resolution to authorize the issuance of the Brazosport College District Maintenance Tax Notes, Series 2025, for the facilities master plan. The resolution includes specifying the terms and features, providing payment, and resolving other matters incident and related to the issuance, sale, payment, and delivery of the Series 2025 notes, including the approval and execution of a paying agent/registrar agreement and the approval and distribution of an official statement.

It is recommended that the Board of Regents approve the Resolution Authorizing the Issuance of Brazosport College District Maintenance Tax Notes, Series 2025.
 

9.D. Addition to IT Vendor List.  Attached is a communication from the Vice President, Financial Services & CFO, recommending Board approval of the additional IT vendor Square 3, for the remainder of FY 2025, which is anticipated to have goods and/or services purchased in an amount greater than $100,000.  The President joins in this recommendation.

It would be appropriate for the Board to approve the additional IT vendor listing for the remainder of FY 2025.
 

9.E. DataVox Purchases.  Attached is a communication from the Vice President, Financial Services & CFO, recommending approval of spending over $500,000 with DataVox.  The President joins in this recommendation.

It would be appropriate for the Board to approve spending over $500,000 with DataVox.
 

9.F. Faculty and Administrative/Support Staff Salary Increase.  The Board adopted new salary structures in August 2024, replacing models that had been in place for nearly 25 years. To stay competitive with the current market and to attract, retain, and support high-quality employees, a 3% salary increase for Faculty and Administrative/Support Staff is recommended for FY25. The President joins in this recommendation.

It would be appropriate for the Board to approve the proposed 3% salary increase for Faculty and Administrative/Support Staff, to be effective September 1, 2025. 
 

9.G. Board Authorization for Contract Negotiation with a Construction Manager at Risk (CMAR).  The Board approved the Campus Master Plan at the September Board meeting, which included approval for the President to issue appropriate RFQs to engage A/E services and continue with planning for the eventual design and construction process for the proposed projects.  At the November Board meeting, the Board authorized the President to negotiate terms within the budget and to enter into a contract with the selected firm.  To date, the College has contracted with BRAVE Architects for the continuation of the Campus Master Plan project.  The next step in the Campus Master Plan project is the procurement of a Construction Manager at Risk (CMAR) to provide pre-construction services such as constructability guidance, cost estimates, and construction schedules; provide a Guaranteed Maximum Price (“GMP”); and perform complete construction services consistent with the CMAR construction delivery process as utilized by Brazosport College.

It would be appropriate for the Board to authorize the President or designee to engage in contract negotiations with the firm selected for the Construction Manager at Risk services of the Campus Master Plan project and to take all necessary actions to negotiate final terms within budgeted amounts and enter into a contract with the selected firm.
 

9.H. Personnel.
 

9.H.1. Employment of Rebecca Castro.  Rebecca Castro has been selected as the lone finalist for the position of Faculty, Life Sciences.  Accordingly, the President recommends the hiring of Ms. Castro for the remainder of the 2024-2025 academic year and the 2025-2026 academic year.  

It would be appropriate for the Board to approve the contract for the period and conditions identified.  
 

9.I. Financial Report.  Attached is the financial report for April 2025. 

It would be appropriate for the Board to accept the April 2025 financial statements.
 

10. Closed Session

Adjournment to closed session pursuant to the Texas Open Meetings Act, Texas Government Code Sections 551.074, for the following purpose:

Discuss changes to the President’s Contract regarding the establishment of performance goals.

Open Session

Consideration and possible action regarding items discussed in Closed Session (those listed under Closed Session in this notice).