August 19, 2024 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students.  The Registrar’s Office reports the attached enrollment information for the Summer II 2024 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report.  The Registrar’s Office reports the attached dual credit and concurrent enrollment report for the Summer II 2024 semester. 
 

6.A.3. Community Education Courses.  The Director, Community Education, reports the attached enrollment data for the Community Education Program for the months of June and July 2020-2024.
 

6.A.4. Center for Business/Industry Training.  The Director, Center for Business/Industry Training, reports the attached enrollment data for the Center for Business and Industry Training for the months of June and July 2020 – 2024.
 

6.B. Report of Taxes Collected.  Please find attached the report of taxes collected for June and July 2024.
 

6.C. Report of Unfilled Positions.  The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.   
 

6.D. Resignations and Retirements.  Pursuant to Board Policy DMD (Local), the President has accepted the written notice of resignation and retirement from the following contract-level employees:  

Phil Roche, Director, Library and Learning Services
Priscilla Sanchez, Dean, Dual Enrollment & Achievement
Alex Crouse, Director, Student Life and Intramural Programs
Kenny Resecker, Division Chair, Physical Sciences and Process Technologies
Wayne Pryor, Division Chair, Social Sciences and Education
Edie Meyer, Faculty, Physical Sciences and Process Technologies
 

6.E. New Teachers for Community Education Program.  Attached is a communication from the Director, Community Education, reporting on twenty-four new teachers for the Community Education Program for the months of June and July 2024.
 

6.F. Fund Development Report.  The Sr. Vice President, Student Success & Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for July and August 2024.
 

6.G. Board Focus Report (April - June).  The Chief of Staff & Board Relations provides the Board Focus Report for the second quarter of 2024. The report is a summary of Regent Visibility activities from January 1, 2024 – June 30, 2024.
 

6.H. Adjunct Credit Teachers, Summer II 2024.  The Vice President, Academic Affairs & Institutional Effectiveness, recommends approval of adjunct teachers in the attached memo for 2024 Summer II semester credit courses. Each of the teachers is qualified in the area of assignment.
 

6.I. Community Education Fall 2024 Schedule.  The Director, Community Education, recommends courses and teachers for the Community Education Program for the Fall 2024 semester.
 

6.J. Certified Appraised Values.  Attached is the official Certified Taxable Appraisal Value for Brazosport College for tax year 2024 provided by the Brazoria County Appraisal District.
 

6.K. The Clarion at Brazosport College Annual Report 2023-2024.  Attached is the 2023-2024 Annual Report of The Clarion at Brazosport College.
 

6.L. Fall 2024 Convocation Update.  Fall Convocation will be held on August 19th and 20th.  The keynote speaker will be Captain Tom Chaby who served as an active duty US Navy SEAL for 26 years. Cpt. Chaby spent over 12 years deployed to over 70 countries around the world leading special operations at every level.  Cpt. Chaby is an executive coach helping senior leaders build team effectiveness and develop performance optimization, and a public speaker focusing on leadership; team effectiveness; performance optimization and resilience.  This year’s Convocation will include a welcome breakfast by the President, a new hire orientation for all new employees to the College, and multiple sessions for Faculty focusing on assessing student learning; encouraging student collaboration; harnessing technology in the classroom and faculty instructional updates.
 

6.M. President’s Reception and Opening Concert.  The President’s Reception and Opening Concert for the Clarion is scheduled for Friday, October 4, 2024. The reception will begin at 6:00 p.m. and will be held in the Corporate Learning Center. The concert, featuring Eli Young Band, will begin at 7:30 p.m. The sponsor for the evening is BASF Corporation. Invitations will be extended to the Board of Regents by mail. 
 

6.N. 2024 CCATT Annual Conference.  The 2024 Community College Association of Texas Trustees (CCATT) Annual Conference has been set for Thursday, Friday, and Saturday, September 12-14, 2024, in Amarillo, Texas, at the Embassy Suites Amarillo Downtown. The theme for the conference is Collaborative Connections: Community College Governance & K-12 Partnerships. Roland Hendricks has confirmed his attendance. If other Regents are interested in attending, reservations are to be made through Annaliza Gideon, Chief of Staff and Board Relations.  More information on the CCATT Annual Conference can be found at: https://tacc.org/ccatt/events/2024-ccatt-annual-conference.
 

6.O. ACCT Annual Leadership Congress.  The 2024 ACCT Annual Leadership Congress is scheduled for October 23-26, 2024, at the Arch/Washington State Convention Center in Seattle, Washington. The theme for the conference is Community Colleges as Catalysts: Cultivating Skills for the Future. Cheryl Sellers has confirmed her attendance. If other Regents are interested in attending, reservations are to be made through Annaliza Gideon, Chief of Staff and Board Relations. More information on the ACCT Annual Leadership Congress can be found at: https://www.acct.org/events/acct-leadership-congress.  
 

6.P. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

Policies GCB (LOCAL), GCC (LEGAL), and GDA (LOCAL) are as follows:

Policy GCB (LOCAL) Public Information Program:  Requests for Information 
Policy GCC (LEGAL) Public Information Program:  Annual Security Report
Policy GDA (LOCAL) Community Expression and Use of College Facilities: Conduct on College District Premises
 

6.Q. Brazosport College Calendar.  The Brazosport College Calendar for August 19, 2024 through October 25, 2024 is attached.
 

7. Reports/Presentations
 

7.A. President's Report.

1.  College Update
2.  Regents' Visibility 
 

7.B. Board Committee Reports.

1.  Finance Committee
2.  Facilities Committee
3.  Student Success Committee
 

8. New Business
 

8.A. Adoption of the 2024-2025 Budget.   A public hearing on the proposed budget was held on August 5, 2024. The proposed 2024-2025 budget is attached.

It would be appropriate for the Board to adopt the 2024-2025 budget.
 

8.B. Record Vote to Propose Tax Rate.  It would be appropriate for the Board to propose this year's no new revenue tax rate of $0.268793, which is a tax increase of 1.5% above last year's tax rate and is scheduled for adoption at the September 16, 2024 Board meeting.

It would be appropriate to take a record vote on the proposed no new revenue tax rate of $0.268793. Each Board member must state whether they agree or disagree with the proposed no new revenue tax rate.
 

8.C. Faculty and Administrative/Support Staff Salary Structures. When the Board of Regents adopted the Faculty and Administrative salary structure models in February of 1999, there was a commitment by the Board to periodically review the compensation structures to ensure salaries reflect parity within the labor market. Prior salary surveys occurred biennially, including in 2015, 2017, and 2019. 

In 2024, the College engaged Evergreen Solutions to conduct a current salary survey and construct a new salary structure for faculty and administrative/support staff.  The new structure will replace the existing salary structure that has been in place for 25 years.

The President recommends the adoption of the new salary structure.

It would be appropriate for the Board of Regents to approve the recommendation and adopt the proposed new Faculty Salary and Administrative/Support Staff Salary Structures, to be effective September 1, 2024. 
 

8.D. Board Evaluation of Investment Advisor.  A provision in Board Policy CAK (LOCAL) requires the investment advisor be evaluated by the Board annually. Attached is the evaluation of the investment advisor. 

It would be appropriate for the Board to approve the evaluation of the investment advisor. 
 

8.E. President’s Leadership Goals for 2024-2025.  The Board of Regents requested the President establish goals for 2024-2025 based on Vision 2025 and current college initiatives. The accomplishment of these goals will be incorporated in the review of Vision 2025 and the President’s evaluation. 

The President recommends approval of these leadership goals.

It would be appropriate for the Board to approve the 2024–2025 President’s Leadership Goals. 
 

8.F. Community Education Fall 2024 New Course Cost Per Student.  The Vice President, Industry and Community Resources, recommends the attached amendments and additions to tuition and fees for Community Education courses for the Fall 2024 semester.

It would be appropriate for the Board to approve the Fall 2024 tuition and fees for Community Education as recommended.
 

8.G. Payroll Related to Potential Future Emergency Closures in FY25.  Policy DEA (LOCAL) states that if “the Board chooses to pay employees during an emergency closure for which the workdays are not scheduled to be made up at a later date, then that authorization shall be by resolution or other Board action and shall reflect the purpose served by the expenditure.”     

The Vice President, Human Resources, recommends that the Board pre-authorize the College to pay up to 15 working days its full-time, part-time, and student employees who were scheduled to work during any emergency closure in FY25, unless any of those days are scheduled to be made up at a later date. Employees should not have to expend leave or go without pay due to the College’s decision to close due to the emergency.    

The President joins in this recommendation.

It would be appropriate for the Board to pre-approve that the College pay up to 15 working days its full-time, part-time, and student employees who were scheduled to work but could not, due to any future emergency closure unless any of that work time is scheduled to be made up.  
 

8.H. Vendor Approval – Information Technology.  Attached is a communication from the Information Technology (IT) department recommending Board approval of the listed IT vendors for FY 2025, which are anticipated to have goods and/or services purchased in an amount greater than $100,000.

The Vice President, Financial Services & CFO, and President join in this recommendation.

It would be appropriate for the Board to approve the attached IT vendor listing for FY 2025.
 

8.I. Vendor Approval – Facility Services.  Attached is a communication from the Facility Services department recommending Board approval of the listed preferred vendors for September 1, 2024, through August 31, 2025, which are anticipated to have goods and/or services purchased in an amount greater than
$100,000.

The Vice President, Financial Services & CFO, and President join in this recommendation.

It would be appropriate for the Board to approve the attached Facility Services vendor listing for FY 2025.
 

8.J. National Utilisource. In April 2016, the College engaged the broker services of National Utilisource through an Interlocal Agreement with the Texas Association of Community Colleges Cooperative Procurement Network. The College is currently contracted with TXU Energy through June 2031, at a rate of $0.03516/kWh.  Beginning in July 2031, a new rate of $0.06995500/kWh for a 36-month term can be secured.

It would be appropriate for the Board to authorize the President to secure the 36-month electricity rate at $.06995500/kWh with TXU for the period beginning July 2031, through June 2034.
 

8.K. Senate Bill 17 Compliance Certification.  Senate Bill 17 states an institution of higher education may not spend money appropriated to the institution for a state fiscal year until the governing board of the institution submits to the legislature and the Texas Higher Education Coordinating Board (THECB) a report certifying the Board's compliance with Texas Education Code, Sec. 51.3525 for Fiscal Year 2024. 

The President recommends authorization by the Board for the Board Chair and President to take any necessary action to complete the certification process and submit the certification to THECB.

It would be appropriate for the Board to authorize the Board Chair and President to take any necessary action to complete the certification process. 
 

8.L. Ratification of Re-Instated Construction Contract.  On June 5, 2024, the College terminated the construction contract with Tadco Roofing.  This termination was ratified by the Board on June 17, 2024.  Since the termination and ratification of the contract, the College has worked with Tadco and College legal to arrive at an acceptable solution to complete the roof at the Corporate Learning Center and Bill and Julia May's Children's Center.  In order for Tadco Roofing to complete the roof as agreed, the terminated contract has been re-instated as amended and is to be ratified by the Board.

The President recommends the ratification of the re-instated contract with Tadco Roofing.

It would be appropriate for the Board to ratify the re-instated construction contract with Tadco Roofing.
 

8.M. Personnel.
 

8.M.1. Employment of Benjamin Waldrep, Millwright/Machine Technology Faculty.  Included in the agenda is a communication from the Dean of Instruction, Health and Industrial Technology, recommending the employment of Bejamin Waldrep, Faculty, Millwright/Machine Technology for the 2024-2025 academic year.  A biographical summary is also included.

The President joins in this recommendation.

It would be appropriate for the Board to approve the contract for the period and conditions identified.  
 

8.M.2. Employment of Kerry Kiehl, Licensed Counselor.  Included in the agenda is a communication from the Director, Counseling and Testing, recommending the employment of Kerry Kiehl, Licensed Counselor for the 2024-2025 academic year. A biographical summary is also included.

The President joins in this recommendation.

It would be appropriate for the Board to approve the contract for the period and conditions identified.  
 

8.M.3. Employment of Dr. Isaiah Schauer, Dean, Liberal Arts and Sciences.  Included in the agenda is a communication from the Vice President, Academic Affairs & Institutional Effectiveness, recommending the employment of Dr. Isaiah Schauer as Dean, Liberal Arts and Sciences for the 2024-2025 academic year.  A biographical summary is also included.

The President joins in this recommendation.

It would be appropriate for the Board to approve the contract for the period and conditions identified.  
 

8.N. Financial Report.  The Vice President, Financial Services & CFO, provides the attached financial report for July 2024.

It would be appropriate for the Board to accept the financial report.