May 15, 2023 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports.
 

6.A.1. Community Education Courses.  The Director, Community Education, reports the attached enrollment data for the month of April 2019-2023.
 

6.A.2. Center for Business/Industry Training.  The Director, Center for Business/Industry Training, reports the attached enrollment data for the month of April 2019-2023.
 

6.B. Report of Taxes Collected.  Please find attached the report on taxes collected for April 2023.
 

6.C. Report of Unfilled Positions.  Human Resources provides the attached report on vacant positions that are currently being advertised.   
 

6.D. Resignations and Retirements.  Cassie Bruner, Transfer Coordinator, has submitted her notice of resignation, effective May 2, 2023. 
 

6.E. New Teachers for Community Education Program.  Attached is a communication from the Director, Community Education, reporting two new teachers for the Community Education Program.
 

6.F. Fund Development Report.  The Vice President, College Advancement & Enrollment, provides the attached report on fund development activities of the Brazosport College Foundation for the months of May and June 2023.
 

6.G. Preliminary Appraised Values.  Please find attached the Brazoria County Appraisal District's estimated values for tax year 2023 and the preliminary appraised values for all taxing entities in Brazoria County.  The preliminary appraised value does not include any 2023 updates to value for personal property, industrial, utility, pipelines or minerals. Please note that tax year 2023 is Brazosport College's fiscal year 2024.  
 

6.H. Peer Recruiter Annual Report.  The Director, Marketing, Communications, and Recruitment, provides the Peer Recruiter Annual Report for the 2022-2023 academic year. The Peer Recruiters are a unique college department comprised of six part-time peer recruiters that are also Brazosport College students. Five peer recruiters represent a local high school in our service area, and the sixth peer recruiter represents our non-traditional student population.
 

6.I. Emergency Planning Update.  The Vice President, Industry and Community Resources, and Director, Campus Safety & Chief of Police, provide the attached update on emergency planning from May 1, 2022 to present. 
 

6.J. Guided Pathways Update.  The Dean of Instruction for Business, Liberal Arts, and Sciences and Pathways lead, provides the attached update on Brazosport College’s Guided Pathways work.
 

6.K. Dual Credit Update.  The Dean, School & College Partnerships, provides the attached update on Brazosport College’s dual credit program.
 

6.L. Community Education Graduation Ceremony.  Community Education Graduation ceremonies for students completing Adult Education and Literacy and Workforce Programs will be held on Thursday, May 25, 2023, at 7:00 p.m. in the Clarion at Brazosport College.
 

6.M. Law Enforcement Academy Graduation.  The Law Enforcement Academy Graduation will be held on Friday, June 2, 2023, at 6:00 p.m. in the Clarion at Brazosport College. 
 

6.N. 2023 CCATT Annual Conference.  The 2023 Community College Association of Texas Trustees (CCATT) Annual Conference has been set for Thursday, Friday & Saturday, September 14-16, 2023, in Fort Worth, Texas, at the Marriott Hotel and Golf Course at Champion Circle. The theme for the conference is Inspiring Innovation: Community College Governance for the Future. Members of the Board of Regents are encouraged to attend with Dr. Vincent Solis, President. Registration for the conference is to be made through Annaliza Gideon, Executive Assistant to the President.
 

6.O. ACCT Annual Leadership Congress.  The 2023 ACCT Annual Leadership Congress is scheduled for October 9-12, 2023, at the Aria Resort and Casino in Las Vegas, Nevada. The theme of the conference is Building a Legacy: Uplifting Students and Transforming Communities. Members of the Board of Regents are encouraged to attend the conference with Dr. Vincent Solis, President. Registration for the conference is to be made through Annaliza Gideon, Executive Assistant to the President, no later than Tuesday, August 1, 2023, in order to ensure a lower rate for the conference and hotel. More information on the ACCT Leadership Conference can be found at: https://www.congress.acct.org/.
 

6.P. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policy EFCE (LEGAL) regarding Special Programs – Community Education Programs and EFCF (LEGAL) regarding Special Programs –  Driver Education can be found at: 
https://pol.tasb.org/PolicyOnline/PolicyDetails?key=215&code=EFCE#legalTabContent
https://pol.tasb.org/PolicyOnline/PolicyDetails?key=215&code=EFCF#legalTabContent
 

6.Q. Brazosport College Calendar.  The Brazosport College Calendar for May 17, 2023 through July 26, 2023 is attached.
 

7. Reports/Presentations
 

7.A. Compensation Presentation.  The President will present an analysis and recommendation to the Board of Regents on proposed salary increases for FY24.  These proposed compensation increases will be action items at the Board’s meeting in June.  
 

7.B. Tax Rate Update.  The Vice President, Financial Services and CFO, will present information related to property taxes for tax year 2023, which is Brazosport College's fiscal year 2024.
 

7.C. Brazosport College Measures and Scorecard.  Dr. Baba Adam, Dean of Planning, Institutional Effectiveness and Research, will provide an overview of Brazosport College data related to recruitment, enrollment, engagement, progress, graduation, and transfer.
 

7.D. President's Report.
-College Update
-Regents' Visibility
 

8. New Business
 

8.A. Architect for Master Planning Services.  The Vice President, Financial Services and CFO provides the attached memo regarding the recommendation of Broaddus Planning for the development of the College's Master Plan, the estimated time of completion, and the breakdown of fees. 

It would be appropriate for the Board to approve this recommendation.
 

8.B. Property and Liability Insurance Renewal.  The Vice President, Financial Services and CFO, provides the attached memo with information on the annual renewal premiums for commercial property and liability insurance for the College for the period of May 28, 2023 through May 28, 2024.  Because of the volatility in the market, most of the carriers are waiting until right before renewal dates to come in with competitive pricing.  We recommend that the Board approve the President to negotiate final insurance premiums.  

It would be appropriate for the Board to approve the President to negotiate the renewal of property and liability insurance for the College.
 

8.C. Vehicle Purchases from Caldwell Country Chevrolet.  In fiscal year 2023, the Police Department issued a purchase order for a 2023 Chevy Tahoe last November, but the Tahoe has not been delivered.  

Facility Services also issued a purchase order in FY 2023 for a Chevy Silverado Single Cab pickup with a Tommy Lift, and a Chevy Crew Cab 1500 pickup.  The Chevy Crew Cab 1500 pickup has been delivered, but the Tahoe and the other pickup have not been delivered.  Please see the table below that shows the vehicles that will be replaced, the original cost, and the new costs.



As it turns out, all of the purchase orders were with Cardwell Country Chevrolet. Cardwell Country Chevrolet is a member of the Buy Board Cooperative, so no competitive bidding was required, but the total amount for the three vehicles exceeds $100,000 and requires Board approval.  We comply with our policy at the moment because we have only spent $47,095, but when the other two vehicles are delivered, we will need to pay, and there are sufficient capital funds that were budgeted.  Therefore, we recommend that the Board approve the purchase from Caldwell Country Chevrolet in the amount of $160,842.

It would be appropriate for the Board to approve this item.
 

8.D. Personnel.
 

8.D.1. Annual Contracts.  Staff employees listed below are recommended for contracts for Academic Year 2023-2024 as follows:

1. The President recommends Sam Chamberlain for a two-year contract from September 1, 2023, to August 31, 2025.

It would be appropriate for the Board to approve the contract for the period identified.
 

8.D.2. Employment of Dr. William Brad McGonagle as Vice President, Human Resources. Dr. Solis recommends the employment of Dr. William Brad McGonagle as Vice President, Human Resources, for the remainder of the 2022-2023 academic year and the 2023-2024 academic year, starting on May 16, 2023. A biographical summary and position notice are included in the agenda.

It would be appropriate for the Board to approve the contract for the period and conditions identified.  
 

8.D.3. Employment of L. Randall Tandy as Director, Facility Services. Included in the agenda is a communication from the Vice President, Financial Services & Chief Financial Officer, recommending the employment of L. Randall Tandy as Director, Facility Services for the remainder of the 2022-2023 academic year and the 2023-2024 academic year, starting on May 16, 2023. A biographical summary and position notice are also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified. 
 

8.E. Financial Report.  Please find attached the financial statements for April 2023.

It would be appropriate for the Board to accept the financial statements.
 

9. Executive Session.  Adjournment to executive/closed session pursuant to the Texas Open Meetings Act, Texas Government Code Sections 551.071 and 551.074, for the following purposes:

A. Consultation with the Board's Attorney.

Private consultation with the Board’s legal counsel (which may be teleconference) regarding any item on this meeting agenda, personnel matters, and all subjects or matters authorized by law in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act.

1.  Receive advice from legal counsel regarding employee complaint and settlement demand.

B.  Personnel

Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an employee or hear a complaint against an employee.  

Open Session

Action on Items Discussed in Executive Session

Consideration and action, if any, regarding items discussed in Executive Session (those listed under Executive Session in this notice).