March 20, 2023 at 6:30 PM - Regular Meeting (Amended Agenda)

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Community Education Courses.  The Director, Community Education, reports the attached enrollment data for the month of February 2019-2023.
 

6.A.2. Center for Business/Industry Training.  The Director, Center for Business/Industry Training, reports the attached enrollment data for the month of February 2019-2023.
 

6.B. Report of Taxes Collected.  Please find attached the report on taxes collected for February 2023.  
 

6.C. Report of Unfilled Positions.  The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.   
 

6.D. Resignations and Retirements.  Mr. Gary Hicks, Professor and Chair of the Division of Physical Sciences and Process Technologies, has submitted his notice of retirement, effective August 31, 2023.  
 

6.E. New Teachers for Community Education Program.  Attached is a communication from the Director, Community Education, reporting two new teachers for the Community Education Program.
 

6.F. Fund Development Report.  The Vice President, College Advancement & Enrollment, provides the attached report on fund development activities of the Brazosport College Foundation for the months of March and April 2023.
 

6.G. 2023 Career Fair.  Brazosport College will host its annual Career Fair on Thursday, April 13, 2023. The event serves approximately 1,700 juniors from the Angleton, Brazosport, Columbia-Brazoria, Danbury, and Sweeny Independent School Districts. Students from Angleton Christian School, Brazosport Christian School, and Foundation Preparatory Academy will also participate. As in previous years, students will have the opportunity to participate in four educational sessions on specific career areas and general topics. A variety of activities that are designed to provide career and educational information will be provided through this cooperative effort between Brazosport College, the ISDs, business, industry, and civic organizations. We are excited to welcome and host this exciting event again this year. 
 

6.H. Gator Grab Auction/Gator Day/Strive2Drive Car Drawing.  The annual Gator Grab Auction is scheduled for Thursday, April 27, 2023, from 11:00 a.m.–2:00 p.m. in the MEGlobal Student Pavilion at Brazosport College. The event is to raise funds for scholarships and is held in conjunction with Gator Day, which is sponsored by Student Life. The drawing for the Strive2Drive car will be held at 1:00 p.m. as a part of these events. Members of the Board of Regents are invited to attend the events. Lunch is provided.
 

6.I. BC Foundation Gator Classic.  The Brazosport College Foundation Gator Classic, presented by Freeport LNG, will be held Friday, April 21, 2023, at the Wilderness Golf Course. The Gator Classic is co-chaired by Jay Gibson and Courtney Birdsong. Registration begins at 10:30 a.m., lunch served at 11:00 a.m., putting challenge at 12:00 p.m., helicopter ball drop at 12:15 p.m., and a 12:30 p.m. shotgun start. The tournament will begin in a standard scramble format with 144 players. Along the course, players will have an opportunity to participate in a variety of skills challenge holes and activities, enjoy delicious cuisine prepared and served by area corporations, and interact with Brazosport College students. The tournament will conclude with the Blue Jacket Awards Presentation and a crawfish boil with live music.  
 

6.J. Distinguished Student Ceremony.  Brazosport College annually recognizes up to 20 students, who, through a college-wide nomination process, are selected as distinguished students.  The 2022-2023 Distinguished Student Awards Ceremony will be held Monday, April 24, 2023, at 2:00 p.m., in The Clarion at Brazosport College.
 

6.K. 2023 Employee Recognition Dinner.  The 2023 Employee Recognition Dinner will take place on Friday, April 14, 2023, at 6:30 p.m., at the Corporate Learning Center and will honor the FY23 service awards recipients, including Regent Carolyn Johnson.  Board of Regent members and their guests are invited to attend the annual event.
 

6.L. Commencement 2023.  Commencement exercises for the 2022-2023 academic year are scheduled for Saturday, May 13, 2023, in the Dow Academic Center at Brazosport College. The two ceremonies are scheduled to begin at 10:00 a.m. and 2:00 p.m.  The college will host a lunch at Gator Hall for faculty, staff, commencement guests, and board members in between the two ceremonies.
 

6.M. ADN Pinning Ceremony.  The ADN Pinning Ceremony is scheduled for Wednesday, May 10, 2023, at 6 p.m. in the Clarion at Brazosport College. 
 

6.N. Law Enforcement Academy Graduation.  The Law Enforcement Academy Graduation will be held on Friday, June 2, 2023, at 6 p.m. in the Clarion at Brazosport College. 
 

6.O. Community Education Graduation.  Community Education Graduation ceremonies for students completing Adult Education and Literacy and Workforce Programs will be held on Thursday, May 25, 2023, at 7:00 p.m. in The Clarion.
 

6.P. 2023 CCATT Annual Conference.  The 2023 Community College Association of Texas Trustees (CCATT) Annual Conference has been set for Thursday, Friday & Saturday, September 14-16, 2023, in Fort Worth, Texas, at the Marriott Hotel and Golf Course at Champion Circle. The theme for the conference is Inspiring Innovation: Community College Governance for the Future. Members of the Board of Regents are encouraged to attend with Dr. Vincent Solis, President. Registration for the conference is to be made through Annaliza Gideon, Executive Assistant to the President.
 

6.Q. ACCT Leadership Congress.  The 2023 ACCT Annual Leadership Congress is scheduled for October 9-12, 2023, at the Aria Resort and Casino in Las Vegas, Nevada. More details to be provided. Members of the Board of Regents are encouraged to attend the virtual conference with Dr. Vincent Solis, President. Registration for the conference is to be made through Annaliza Gideon, Executive Assistant to the President, no later than Tuesday, August 1, 2023, in order to ensure a lower rate for the conference and hotel. More information on the ACCT Leadership Conference can be found at: https://www.congress.acct.org/.
 

6.R. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policy EFCA (LEGAL) regarding Special Programs – Students with Disabilities and EFCB (LEGAL) regarding Special Programs – Adult Education and Literacy can be found at: https://pol.tasb.org/PolicyOnline/PolicyDetails?key=215&code=EFCA and https://pol.tasb.org/PolicyOnline/PolicyDetails?key=215&code=EFCB 
 

6.S. Brazosport College Calendar.  The Brazosport College Calendar for March 24, 2023 through May 29, 2023 is attached.
 

7. Reports/Presentations
 

7.A. President's Report.
-College Update
-Regents' Visibility
 

8. Unfinished Business
 

8.A. Proposed Amended Board Policy – BBB (LOCAL) – Board Members - Elections.  The Vice President, Human Resources, recommends adoption of amended Policy BBB (LOCAL) regarding the election of board members.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in underlined red or blue font, and deleted language in red font with a strike-through.

This proposed amended policy is presented for second reading and adoption.
 

8.B. Proposed Amended Board Policy – FLBE (LOCAL) – Student Conduct – Alcohol and Drug Use.  The Vice President, Human Resources, recommends adoption of amended Policy FLBE (LOCAL) regarding student conduct related to alcohol and drug use.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in underlined red font, and deleted language in red font with a strike-through.

This proposed amended policy is presented for second reading and adoption.
 

8.C. Proposed Amended Board Policy – GDA (LOCAL) – Community Expression and Use of College Facilities – Conduct on College District Premises.  The Vice President, Human Resources, recommends adoption of amended Policy GDA (LOCAL) regarding community expression and use of college facilities – conduct on college district premises.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in underlined red or blue font, and deleted language in red font with a strike-through.

This proposed amended policy is presented for second reading and adoption.
 

9. New Business
 

9.A. Statement of Officer and Oath of Office. The Oath of Office for the recently appointed Regent for Position 8 will be administered to Cheryl Sellers by the Chair of the Board.

It would be appropriate for the designated Regent to sign the Statement of Officer and Oath of Office documents.
 

9.B. PFIA Review of Investment Policies and Strategies.  In accordance with the requirements of the Public Funds Investment Act (PFIA), Texas Government Code, §2256.005, the investment policies and strategies for investments must be reviewed and approved not less than annually by the Board. Board Policy CAK (LOCAL) includes the investment policies and strategies.

Please find attached Board Policy CAK (LOCAL), and the Board Resolution related to the PFIA.

It would be appropriate for the Board to approve the attached resolution affirming that the Board of Regents reviewed and approved the investment policies and strategies of the College as detailed in Board Policy CAK (LOCAL). 
 

9.C. Award for Audit Services.  Attached is a recommendation from the Vice President, Financial Services & CFO, for the external auditor services to the College.

It is recommended that the Board award Kennemer, Masters & Lunsford, LLC the external auditor contract with Brazosport College for the next five (5) years.
 

9.D. United Way.  In order for Brazosport College to participate in the local United Way campaign, the Board of Regents must exercise its option to do so.  This action provides local Boards the option of choosing not to participate in the State Employee Charitable Campaign (SECC).  Attached is a communication from the Vice President, Human Resources recommending participation in the United Way of Brazoria County.  

It will be appropriate for the Board to exercise its option not to participate in the SECC for the 2023 campaign.  
 

9.E. Operating Agreement with Brazosport College and the Brazosport College Foundation.  The Operating Agreement with Brazosport College and the Brazosport College Foundation is to be approved biennially. The Brazosport College Foundation Board of Directors approved the Operating Agreement on February 14, 2023 at their Board of Directors meeting.  There are no recommended revisions.   

It would be appropriate to approve the Operating Agreement as presented.
 

9.F. Resolution.  Attached is a resolution for the Board’s consideration to support the Texas Commission on Community College Finance recommendations.

It would be appropriate for the Board to adopt a resolution supporting the recommendations issued to the 88th Texas Legislature by the Texas Commission on Community College Finance. 
 

9.G. Personnel.
 

9.G.1. Annual Staff Contracts.  

The President recommends that Lisa Templer, Vice President, Financial Services & CFO, not be renewed for a contract for the 2023–2024 academic year.  

It would be appropriate for the Board to approve the nonrenewal of Ms. Templer’s contract for 2023–2024. 
 

9.G.2. Annual Faculty Contracts: Faculty listed below are recommended for contracts for Academic Year 2023-2024 as follows:
 

9.G.2.a. The President recommends these individuals for one-year contracts from September 1, 2023 to August 31, 2024 and it would be appropriate for the Board to approve the contract for the period identified.
 

9.G.2.b. The President recommends these individuals for two-year contracts from September 1, 2023 to August 31, 2025 and it would be appropriate for the Board to approve the contract for the period identified.
 

9.G.3. Employment of Sasha Tarrant as Director, Institutional Effectiveness. Included in the agenda is a communication from the Vice President, Academic & Student Affairs, recommending the employment of Sasha Tarrant as Director, Institutional Effectiveness for the remainder of the 2022-2023 academic year and the 2023-24 academic year. A biographical summary and position notice are also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.  
 

9.H. Financial Report.  Please find attached the financial statements for February 2023.

It would be appropriate for the Board to accept the financial statements.
 

10. Executive Session.  Adjournment to executive/closed session pursuant to the Texas Open Meetings Act, Texas Government Code Sections 551.071 and 551.074, for the following purposes:

A. Consultation with the Board's Attorney.

Private consultation with the Board’s legal counsel regarding any item on this meeting agenda, personnel matters, and all subjects or matters authorized by law in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act.

B. Personnel.

Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an employee or hear a complaint against an employee, including a recommendation for nonrenewal of a contract.

Open Session

Action on Items Discussed in Executive Session

Consideration and action, if any, regarding items discussed in Executive Session (those listed under Executive Session in this notice).