November 21, 2022 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Community Education Courses.  The Director, Community Education, reports the attached enrollment and participation for the Community Education Program for the month of October 2018-2022.
 

6.A.2. Center for Business/Industry Training.  The Director, Center for Business/Industry Training, reports the attached enrollment and participant hours for October 2018 – 2022.
 

6.B. Report of Taxes Collected.  Attached is the report of taxes collected for the month of October 2022.
 

6.C. Report of Unfilled Positions.  The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.   
 

6.D. Resignations and Retirements.  Mr. Art Longoria, Grant Project Manager, Jumpstart Program, has delayed his resignation to May 31, 2023.  The Board was previously informed that his resignation would be effective January 31, 2023.  
 

6.E. New Teachers for Community Education Program.  Attached is a communication from the Director, Community Education, reporting on four new teachers for the Community Education Program for the month of October 2022.
 

6.F. Fund Development Report.  The Vice President, College Advancement & Enrollment, provides the attached report on fund development activities of the Brazosport College Foundation for the months of October and November 2022.
 

6.G. THECB TRUE Grant Budget.  Attached is a communication from the Director, Business Services, reporting on a notification from the Texas Higher Education Coordinating Board (THECB) that Brazosport College has received approval for the THECB TRUE Grant Budget in the amount of $331,916.

The President, under authority granted by the Board, has approved this recommendation.
 

6.H. Spring 2023 Community Education Schedule.  The Director, Community Education, recommends courses and teachers for the Community Education Program for the Spring 2023 semester.

The President, under authority granted by the Board, has approved this recommendation.
 

6.I. Student Information System Update.  The Vice President, Industry and Community Resources reports the attached update on the colleges migration to a new student information system.
 

6.J. Annual Library and Learning Services Report.  The Director, Library & Learning Services, provides the attached update on activities for the past year.
 

6.K. Annual Employee Development Center Report.  The Director, Employee Development Center (EDC), provides the attached update on activities for the past year. 
 

6.L. Annual Energy Report. Please find attached the annual energy reports for FY 2022.
 

6.M. Police Department Annual Report.  The Vice President, Human Resources, and Director, Campus Safety and Chief of Police, provide the attached annual report for the Brazosport College Police Department. 
 

6.N. Dual Credit Fall Update.  The Dean, School and College Partnerships provides the attached update on Brazosport College’s dual credit program. This newsletter highlights current enrollment, program enhancements, and collaborations across our community.
 

6.O. ACE it Update.  The Dean of Student Services provides the attached update on Brazosport College’s ACE it program.  
 

6.P. Foundation Board Annual Holiday Meeting.  The Foundation Board Annual Holiday Meeting is scheduled for Wednesday, December 7, 2022, at 6:30 p.m. at Brody’s Blacksmith Shop, 104 N Parking Place, Lake Jackson. Board of Regents and their guests are invited to attend. Invitations have been mailed.  
 

6.Q. 2022 Texas Higher Education Leadership Conference.  The 2022 Texas Higher Education Leadership Conference is scheduled for Wednesday, December 7, 2022, through Thursday, December 8, 2022, at the AT&T Hotel and Conference Center in Austin, TX. Members of the Board of Regents are encouraged to attend.  Reservations for the conference are to be made through Annaliza Gideon, Executive Assistant to the President. 
 

6.R. LVN Pinning Ceremony.  The LVN Pinning Ceremony is scheduled for Wednesday, December 14, 2022, at 6:00 p.m. in the Clarion. The public is invited to attend.
 

6.S. December Board Meeting.  The December 2022 meeting of the Board of Regents is scheduled for Thursday, December 8, 2022, at 12:30 p.m., preceded by the annual holiday luncheon at 11:30 a.m. in the Corporate Learning Center.
 

6.T. Law Enforcement Academy Graduation.  The Law Enforcement Academy Graduation will be held on Friday, December 16, 2022, at 6:00 p.m. in Gator Hall.  The public is invited to attend.  
 

6.U. January 2023 Board Meeting.  The January 2023 meeting of the Board of Regents is set for Tuesday, January 17, 2023, due to a college holiday on Monday.
 

6.V. Legislative Reception & Community College Day.  The Texas Gulf Coast Community College Consortium Reception is scheduled for Wednesday, January 25, 2023, from 5:30 – 7:30 p.m., at the Bullock Texas State History Museum in Austin, TX, in conjunction with Community College Day scheduled for Thursday, January 26, 2023, from 8:00 – 2:00 p.m. in Austin, TX. A group of students and sponsors from Brazosport College will be in attendance. Board of Regents are encouraged to attend. Reservations are to be made through Annaliza Gideon, Executive Assistant to the President.
 

6.W. Brazoria County Day 2023.  Brazoria County Day will be held February 26-28, 2023, in Austin, TX. The schedule of events is attached. This year the Brazosport College Jazz band will perform at the World’s Largest Shrimp Cocktail Party on February 28th from 5:00 – 8:00 p.m.
 

6.X. 2023 Board Workshop.  As part of the College’s evolving planning process, the Board meets in an annual workshop to study information, measure progress toward milestones, and discuss future directions. 

The 2023 Board Workshop is scheduled for Friday and Saturday, March 3 – 4, 2023. Professional Development workshop sessions will take place on Friday from 11:30 a.m. – 4:00 p.m. A Special Board Meeting will be held on Saturday morning beginning at 8:30 a.m. The Board meeting will provide an opportunity to review the College’s ten-year financial outlook and consider updates to the Strategic Plan Vision 2025. These workshop sessions will be held in-person at the Corporate Learning Center at Brazosport College.
 

6.Y. 2023 Board of Trustees Institute.  The 2023 Board of Trustee Institute (BOTI), as part of the Texas Success Center, has been set for Tuesday, February 21, 2023, and Wednesday, February 22, 2023, at the Lakeway Resort in Lake Way, TX. Two members of the Board of Regents are invited to attend in addition to Dr. Vincent Solis, President. Reservations are to be made through Annaliza Gideon, Executive Assistant to the President.
 

6.Z. Counselor/Administrator Dinner.  The annual Counselor/Administrator Dinner is scheduled for Thursday, March 2, 2023, at 6:00 p.m., at the Dow Academic Center. The dinner and program provide a forum for conveying appreciation for the work of ISD administrators and counselors who collaboratively work with Brazosport College in efforts to support college readiness and student success. College Board of Regents members are invited as guests of the College.
 

6.AA. 2023 Career Fair.  Brazosport College will host its annual Career Fair on Thursday, April 13, 2023. The event serves approximately 1,700 juniors from the Angleton, Brazosport, Columbia-Brazoria, Danbury, and Sweeny Independent School Districts. Students from Angleton Christian School, Brazosport Christian School, and Foundation Preparatory Academy will also participate. As in previous years, students will have the opportunity to participate in four educational sessions on specific career areas and general topics. A variety of activities that are designed to provide career and educational information will be provided through this cooperative effort between Brazosport College, the ISDs, business, industry, and civic organizations. We are excited to welcome and host this exciting event again this year. 
 

6.AB. 2023 Commencement.  Commencement exercises for the 2022-2023 academic year are scheduled for Saturday, May 13, 2023, in the Dow Academic Center at Brazosport College. The two ceremonies are scheduled to begin at 10:00 a.m. and 2:00 p.m.  The college will host a lunch at Gator Hall for faculty, staff, commencement guests, and board members in between the two ceremonies.
 

6.AC. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policies EE (LOCAL) regarding Curriculum Development and EFA (LEGAL) and EFA (LOCAL) regarding Curriculum Design – Instructional Programs and Courses can be found at: https://pol.tasb.org/PolicyOnline/PolicyDetails?key=215&code=EE and https://pol.tasb.org/PolicyOnline/PolicyDetails?key=215&code=EFA
 

6.AD. Brazosport College Calendar.  The Brazosport College Calendar for November 22, 2022 through January 27, 2023 is attached.
 

7. Reports/Presentations
 

7.A. Outline for Development of Agenda for March 4-5, 2023, Board Workshop.  Attached is a draft agenda for the annual Board Workshop scheduled for March 3-4, 2023.
 

7.B. Amtech Assessment Presentation.  Amtech Solutions will present their assessment of the mechanical, electrical, and plumbing (MEP) systems on campus and the 10-year schedule for deferred maintenance.
 

7.C. President's Report.
-College Update
-Regents' Visibility
 

8. Unfinished Business
 

8.A. Proposed Amended Board Policy - DGA (LOCAL) - Employee Rights and Privileges – Freedom of Association.  The Vice President, Human Resources, recommends adoption of amended Policy DGA (LOCAL) regarding employee’s freedom of association as it relates to the faculty assembly. Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red or blue font.     

This proposed policy is presented for second reading and adoption. 
 

9. New Business
 

9.A. Amtech Solutions.  Attached you will find Amtech Solutions’ report of their Structural and Building Envelope Assessment, as well as their recent assessment of our mechanical, electrical, and plumbing (MEP) systems.  Amtech combined both reports into one document for ease of use and for the 10-year deferred maintenance plan.  We recommend acceptance of the combined structural and building envelope assessment and the MEP report that prioritizes our piping and air handler replacement.

It would be appropriate for the Board to accept the report.
 

9.B. Interlocal Cooperation Agreement with Brazosport Independent School District. Attached is an Interlocal Cooperation Agreement (ICA) between Brazosport College and Brazosport Independent School District regarding bus transportation to reunification sites in case of an emergency.  This is a renewal of an existing ICA. 

It would be appropriate for the Board to authorize the Interlocal Agreement.
 

9.C. Approval of Spring Tuition and Fees for Community Education.  The Vice President, Industry and Community Resources, recommends the attached amendments and additions to tuition and fees for Community Education courses for the Spring 2023 semester.

It would be appropriate for the Board to approve the Spring 2023 tuition and fees for Community Education as recommended.
 

9.D. Campus Safety Budget Request.  At the request of the Board, Campus Safety and the Brazosport College Police Department provided an update on campus safety to the Board at its meeting on August 15, 2022.  The Board indicated that the College had sufficient reserves and requested that the Police Department obtain quotes for various equipment and improvements to better the Police Department’s response to active threats.  The Police Department obtained these quotes, which total $163,330.90.  Attached is a spreadsheet detailing the items to be purchased and their cost.  The first three items are capital expenditures totaling $132,350.  The remaining items are not capital expenditures.  They total $30,980.90.  Because these expenditures arose out of the meeting on August 15, 2022, they were not included in the FY 2023 budget.  

The President and the Vice President, Human Resources join in recommending that the Board approve the proposal in the amount of $163,330.90 and increase the approved FY 2023 Campus Safety capital budget by $132,980 and the Campus Safety regular budget by $30,980.90 to cover these expenditures. 
 

9.E. Contract Approval - (Website CMS Provider).  Attached is a memo from the Vice President, College Advancement & Enrollment, requesting Board approval in accordance with the Board Policy CF (LOCAL) to contract services with Terminalfour to serve as the college’s Website Content Management System provider. The amount of the contract will exceed $100,000 but will be within the approved capital budget. 

It would be appropriate for the Board to approve the President to contract with Terminalfour to serve as the college’s Website Content Management System provider. 
 

9.F. Process Technology Demonstration Units.  On October 19, 2022 the College advertised a Request for Bids (RFB) for Process Technology Demonstration Units. On November 2, 2022, the sealed bids were opened by Purchasing with the RFB Committee.  One (1) proposal was received from Armfield Inc.  The committee recommends approval of the purchase in the amount of $333,616, which will be paid for by the Jet grant that the College received. 

It would be appropriate for the Board to approve this item.
 

9.G. Request for Modifications to 2022 Objectives & Vision 2025.  In April of 2022, the Board adopted Vision 2025. As in previous planning cycles, staff have the opportunity to make changes to objectives. Modifications to objectives primarily reflect changes in dates (in red) in certain goals, and changes in lead responsibilities for some objectives. The updated Vision 2025 document is attached and presented for consideration. Changes are highlighted within the document. 

It would be appropriate for the Board to consider the request for approval of modifications to Vision 2025 objectives.
 

9.H. New Program Approval.  The Vice President of Academic and Student Affairs recommends approval of a new Bachelor of Applied Technology degree in Organizational Leadership and Innovation, effective with the Fall 2023 semester. The attachments include information about the new program.  Also included is the THECB new program application, which includes the board signature form required by the Coordinating Board.  The President concurs with this recommendation.

It would be appropriate for the Board to consider approval of the 120 credit hour Bachelor of Applied Technology degree in Organizational Leadership and Innovation beginning with the Fall 2023 semester.
 

9.I. College Calendar Recommendations.  The Vice President, College Advancement & Enrollment, submits the attached 2023-2024 academic calendar.

The President recommends approval of the calendar as submitted. It would be appropriate for the Board to approve the 2023-2024 academic calendar. 
 

9.J. Board Policies.
 

9.J.1. Proposed Amended Board Policy – ECC (LOCAL) – Instructional Arrangements – Course Load and Schedules.  The Vice President, Human Resources, recommends adoption of amended Policy ECC (LOCAL) regarding course load and schedules. Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined blue font.     

This proposed policy is presented for first reading. 
 

9.J.2. Proposed Amended Board Policy – EDA (LOCAL) – Instructional Resources – Instructional Materials.  The Vice President, Human Resources, recommends adoption of amended Policy EDA (LOCAL) regarding instructional materials. Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined blue font.     

This proposed policy is presented for first reading. 
 

9.K. Personnel.
 

9.K.1. Employment of Richard Brandon Hall as Music Faculty, Choral. Included in the agenda is a communication from the Vice President, Academic & Student Affairs, recommending the employment of Richard Brandon Hall as Music Faculty for the remainder of the 2022-2023 academic year, starting on January 9, 2023. A biographical summary and position notice are also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.  
 

9.L. Financial Report.  Please find attached the financial statements for FY 2022, September 2022, and October 2022.  We recommend that the Board accept these financial statements.

It would be appropriate for the Board to accept the financial statements.
 

10. Executive Session.  Adjournment to executive/closed session pursuant to the Texas Open Meetings Act, Texas Government Code Sections 551.071 and 551.074, for the following purposes:

1)    Consultation with Board’s Attorney

Private consultation with the Board’s legal counsel regarding any item on this meeting agenda, personnel matters, and all subjects or matters authorized by law in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act.

2)    Personnel 

Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an employee or hear a complaint against an employee.

Consider employee grievances against the College president.

Reconvene in Open Session

Action on items discussed in closed session.