September 19, 2022 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students.  The Registrar’s Office reports the attached enrollment information for the Fall 2022 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report.  The Registrar’s Office reports the attached dual credit and concurrent enrollment report for the Fall 2022 semester.
 

6.A.3. Community Education Courses.  The Director, Community Education, reports the attached enrollment and participation numbers for the Community Education Program for the month of August 2018-2022.
 

6.A.4. Center for Business/Industry Training.  The Director, Center for Business/Industry Training, reports the attached enrollment and participant hours for the month of August 2018-2022.
 

6.B. Report of Taxes Collected.  Attached is the report of taxes collected for the month of August 2022, and the cumulative tax report for the period of September 1, 2021, through August 31, 2022.
 

6.C. Report of Unfilled Positions.  The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised. 
 

6.D. Resignations and Retirements.  Pursuant to Board Policy DMD (Local), the President has accepted the written notice of resignation and retirement from the following contract-level employee:  

Mr. Art Longoria, Grant Project Manager, Jumpstart Program, submitted his resignation, effective January 31, 2023.
 

6.E. New Teachers for Community Education Program.  Attached is communication from the Director, Community Education, reporting three new teachers for the month of August 2022.
 

6.F. Fund Development Report.  The Vice President, College Advancement and Enrollment, provides the attached report on fund development activities of the Brazosport College Foundation for the months of August and September 2022.
 

6.G. Adjunct Credit Teachers, Fall 2022.  The Vice President, Academic and Student Affairs, recommends approval of adjunct teachers in the attached memo for 2022 Fall semester credit courses. Each of the teachers is qualified in the area of assignment.
 

6.H. Approval of 2022-2023 SBDC Budget.  Attached is a communication from the Director, Small Business Development Center (SBDC), recommending a federal budget in the amount of $160,077 for the SBDC program for CY2023. 

The President, under authority granted by the Board, has approved this recommendation.
 

6.I. Reporting Modernization  II Grant Budget.  Attached is a communication from the Director, Business Services, reporting on a notification from the Texas Higher Education Coordinating Board (THECB) that Brazosport College has received approval for the Reporting Modernization II Grant Budget in the amount of $25,000 for the period of August 29, 2022, through September 30, 2022.

The President, under authority granted by the Board, has approved this recommendation.
 

6.J. College Credit for Heroes Capacity Building Program Grant Budget.  Attached is a communication from the Director, Business Services, reporting on a notification from the Texas Workforce Commission (TWC) that Brazosport College has received approval for the College Credit for Heroes Capacity Building Program Grant Budget in the amount of $199,654 for the period of August 1, 2022, through July 31, 2024.

The President, under authority granted by the Board, has approved this recommendation.
 

6.K. Skills Development Fund Grant Budget.  Attached is a communication from the Director, Business Services, reporting on a notification from the Texas Workforce Commission (TWC) that Brazosport College has received additional funding for the Skills Development Fund (SDF) Grant Budget in the amount of $1,340,802 for the period of August 26, 2022, through April 30, 2024.

The President, under authority granted by the Board, has approved this recommendation.
 

6.L. Writing Center Report.  The Director, Writing Center, provides the attached update on activities of the Writing Center for the past year.
 

6.M. CBIT Annual Report.  The Director, Center for Business/Industry Training, presents the attached annual report about current CBIT activities and plans for the future.
 

6.N. ACCT Annual Leadership Congress.  The 2022 ACCT Annual Leadership Congress is scheduled for October 26 – 29, 2022, at the Mariott Marquis in New York, New York. The theme of the conference is Community Colleges: Improving the Lives of Entire Families. Robert Perryman and Jason Cordoba have confirmed their attendance. If other Regents are interested in attending, reservations are to be made through Annaliza Gideon, Executive Assistant to the President. More information on the ACCT Leadership Conference can be found at: https://www.congress.acct.org/. 
 

6.O. President's Reception and Opening Concert.  The President’s Reception and Opening Concert for the Clarion is scheduled for Friday, October 21, 2022. The reception will begin at 6:00 p.m. and will be held in the Corporate Learning Center. The concert, featuring Asleep at the Wheel, will begin at 7:30 p.m. The sponsor for the evening is BASF Corporation. Invitations will be extended to the Board of Regents by mail. The 2022-2023 Clarion Guest Artist Series season flyer and President’s Reception Save the Date card are attached.
 

6.P. 2022 Higher Education Leadership Conference.  The 2022 Texas Higher Education Leadership Conference is scheduled for Wednesday, December 7, 2022, through Thursday, December 8, 2022, at the AT&T Hotel and Conference Center in Austin, TX. Members of the Board of Regents are encouraged to attend if their schedule permits.  Reservations for the conference are to be made through Annaliza Gideon, Executive Assistant to the President. 
 

6.Q. Mid-Continental Agreement.  Mid-Continental Restoration (MCR) is a Choice Partner vendor as well as an approved job order contractor.  There are a few remaining items that were not included in the scope of our previous agreements that have come to light and need repair.

The items that need to be addressed are BC Central, Mays Children’s Center, and the Corporate Learning Center.  The second-floor walkways and outside stairways at BC Central are lacking a moisture barrier, as well as 90 broken capstones on top of the stub walls of the balconies that are cracked and broken that must be replaced.  In addition, there is a steel support column located at M-Wing that is 12’ long and 6” in diameter that is rusted through and needs replacing immediately.

The total amount of the agreement is $284,602, which is within our job order contracting limits.  The agreement was executed on September 1, 2023 by the President, and is attached for review.
 

6.R. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policies ED (LOCAL), EDA (LEGAL) and EDA (LOCAL) regarding Instructional Resources, including Field Trips and Instructional Materials can be found at: https://pol.tasb.org/Policy/Download/215?filename=ED(LOCAL).pdf https://pol.tasb.org/Policy/Download/215?filename=EDA(LEGAL).pdf and
https://pol.tasb.org/Policy/Download/215?filename=EDA(LOCAL).pdf 
 

6.S. Brazosport College Calendar.  The Brazosport College Calendar for September 27, 2022, through November 18, 2022, is attached.
 

7. Reports/Presentations
 

7.A. Enrollment Update.  Tracee Watts, Vice President, College Advancement and Enrollment, will provide an enrollment update for the Fall 2022 semester.
 

7.B. President's Report.
-College Update
-Regents' Visibility
 

8. Unfinished Business
 

8.A. Proposed Amended Board Policy - CIA (LOCAL) - Equipment and Supplies Management – Records Management.  The Vice President, Human Resources, recommends adoption of amended Policy CIA (LOCAL) regarding records management.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for second reading and adoption. 
 

8.B. Proposed Amended Board Policy - CJ (LOCAL) - Transportation Management.  The Vice President, Human Resources, recommends adoption of amended Policy CJ (LOCAL) regarding transportation management.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for second reading and adoption. 
 

8.C. Proposed Amended Board Policy - DGC (LOCAL) - Employee Rights and Privileges – Employee Expression and Use of College Facilities.  The Vice President, Human Resources, recommends adoption of amended Policy DGC (LOCAL) regarding employee expression and use of college facilities. Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for second reading and adoption. 
 

8.D. Proposed New Board Policy - DHA (LOCAL) - Employee Standards of Conduct – Searches and Alcohol/Drug Testing.  The Vice President, Human Resources, recommends adoption of Policy DHA (LOCAL) regarding searches and alcohol/drug testing. Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed new policy.     

This proposed policy is presented for second reading and adoption. 
 

8.E. Proposed Amended Board Policy - DHB (LOCAL) - Employee Standards of Conduct – Child Abuse and Neglect Reporting.  The Vice President, Human Resources, recommends adoption of amended Policy DHB (LOCAL) regarding child abuse and neglect reporting. Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for second reading and adoption. 
 

8.F. Proposed Amended Board Policy - DHC (LOCAL) - Employee Standards of Conduct – Employee Solicitations.  The Vice President, Human Resources, recommends adoption of amended Policy DHC (LOCAL) regarding employee solicitations. Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for second reading and adoption. 
 

9. New Business
 

9.A. Adoption of Tax Rate.  At the August 15, 2022 Board meeting, the Board adopted the FY 2022-2023 budget of $59,500,000. The Board also proposed the no new tax rate of $0.285895, which is a decrease of 7.58% compared to last year's tax rate. 

It would be appropriate for the Board to adopt the attached resolution adopting the tax rate for the tax year of 2022, which the college collects in FY 2022-2023.
 

9.B. Freeport LNG Amendment Start Date of Abatement.  Freeport LNG submitted an Abatement Amendment for the Train 4 Liquefaction project that the Board approved on January 18, 2022.  The abatement amendment request is to extend the start date of the abatement from January 1, 2023 to January 1, 2025, which extends the expiration date from December 31, 2032 to December 31, 2034.  All other terms and conditions are the same. Brazoria County approved Freeport LNG’s start date amendment on August 23, 2022 and the court order for that amendment is attached.   Also attached is the amendment agreement for Brazosport College.

It would be appropriate for the Board to approve the requested amendment by Freeport LNG.
 

9.C. Groundskeeping.  On August 16, 2021, the Board approved the Facility vendor list for a two-year period beginning September 1, 2021 through August 31, 2023.  EvrGreen is a vendor on that list, and we used their services in FY 2022.  

EvrGreen submitted a two-year contract for the period of January 1, 2023 through December 31, 2024, for an annual amount of $184,018, paid in monthly increments of $15,335.  The contract is for regular basic services; mowing, trimming, edging, and flower bed maintenance, with the flexibility to include additional projects. The agreement covers the area inside Gator Drive that surrounds the College. Any work outside of the agreement will be negotiated on a case-by-case basis.

It would be appropriate for the Board to approve the contract with EvrGreen for the two-year period of January 1, 2023 through December 31, 2024.
 

9.D. Over 65 Exemption Increase.  Currently, Brazosport College’s Over 65 tax exemption for residents with homestead exemptions is $25,000. It is recommended that the Board approve an additional local exemption amount of $50,000 for the Over 65 (O65) exemption, bringing the total O65 tax exemption to $75,000 for each qualified taxpayer that is 65 and over.   

This change will be effective for the 2023 tax year, which is fiscal year 2024.  The deadline to request changes to local exemptions must be submitted before July 1st each year to be effective for that current tax year, and that is why this request is for tax year 2023.

It would be appropriate for the Board to approve the Local Over 65 local exemption at $75,000 per residential homestead that qualifies.
 

9.E. Capital Budget Transfer Request.  Due to supply chain delays, there are a number of capital purchases that did not arrive, or a portion of the purchase did not arrive on campus as of August 31, 2022.  Attached is a list of those items, and we are requesting approval to roll capital funds forward to FY 2023 in the amount of $1,688,425.

It would be appropriate for the Board to approve the rollover of capital funds.
 

9.F. Interlocal Cooperation Agreement with Brazoria County.  Attached is an Interlocal Cooperation Agreement between Brazosport College and Brazoria County regarding Public Safety Radio Access and Services provided by Brazoria County to Brazosport College. 

It would be appropriate for the Board to authorize the Interlocal Agreement.
 

9.G. Financial Report.  The financial statements for August 2022 are attached for your review.

It would be appropriate for the Board to accept the August 2022 financial statements.