August 15, 2022 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

3.A. June 20, 2022 Minutes
 

3.B. July 28, 2022 Minutes
 

3.C. August 1, 2022 Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students.  The Registrar's Office reports the attached Summer II 2022 enrollment.
 

6.A.2. Dual Credit and Concurrent Enrollment Report.  The Registrar’s Office reports the attached dual credit and concurrent enrollment for the Summer II 2022 semester.
 

6.A.3. Community Education Courses.  The Director, Community Education, reports the attached enrollment and participant numbers for the months of June and July 2018 - 2022.
 

6.A.4. Center for Business/Industry Training.  The Director, Center for Business/Industry Training, reports the attached enrollment and participant hours for the months of June and July 2018-2022.
 

6.B. Report of Taxes Collected.  Please find attached the report of taxes collected for June and July 2022.
 

6.C. Certified Appraised Values.  Please find attached the official Certified Taxable Values for Brazosport College for tax year 2022, and tax year 2021, which are the College’s fiscal years of FY 2023 and FY 2022, respectively.   
 

6.D. Report of Unfilled Positions.  The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.
 

6.E. Resignations and Retirements.  Pursuant to Board Policy DMD (Local), the President has accepted the written notice of resignation and retirement from the following contract-level employee:  

Dr. Benjamin May, Assistant Professor of Music (Choral), submitted his resignation, effective August 18, 2022.
 

6.F. New Teachers for Community Education Program.  Attached is communication from the Director, Community Education, reporting twenty-eight new teachers for the months of June and July 2022.
 

6.G. Fund Development Report.  The Vice President, College Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for the months of June, July, and August 2022.
 

6.H. Board Focus Report .  The Vice President, College Advancement, provides the Board Focus Report for the second quarter of 2022. The report is a summary of Regent Visibility activities from January 1, 2022 – June 30, 2022.
 

6.I. Adjunct Credit Teacher, Summer II 2022.  The Vice President, Academic and Student Affairs, recommends approval of adjunct teachers in the attached memo for 2022 Summer II semester credit courses. Each of the teachers are qualified in the area of assignment.
 

6.J. Community Education Fall 2022 Schedule.  The Vice President, Industry & Community Resources, recommends the attached Community Education Fall 2022 Schedule.

The President, under authority granted by the Board, has approved this recommendation.
 

6.K. Community Education Fall 2022 New Course Cost Per Student.  The Vice President, Industry & Community Resources, recommends the attached new course cost per student for the Community Education Program Fall 2022 semester.

The President, under authority granted by the Board, has approved this recommendation.
 

6.L. The Clarion at Brazosport College Annual Report 2021-2022.  Attached is the 2021-2022 Annual Report of The Clarion at Brazosport College from Vorin Dornan, Administrator.
 

6.M. ACE it Update.  The Vice President, Academic & Student Affairs, provides the attached update on the College’s ACE it efforts.
 

6.N. Fall 2022 Convocation Update.  Fall 2022 Convocation Week will be held August 22-26, 2022. A robust set of professional development sessions will be provided focusing on creating strong learner-centered environments in and outside of the classroom. A Faculty Assessment session will be held to develop program goals for the next academic year, based on recent student learning program outcomes.  In addition, an interactive and immersive opportunity to demonstrate to faculty and staff various classroom and professional development capabilities in the virtual world. Application focuses will include educational courses, health and wellness exercises, team building, leadership training exercises, museum explorations, and more.
 

6.O. President's Reception and Opening Concert.  The President’s Reception and Opening Concert for the Clarion is scheduled for Friday, October 21, 2022. The reception will begin at 6:00 p.m. and will be held in the Corporate Learning Center. The concert, featuring Asleep at the Wheel, will begin at 7:30 p.m. The sponsor for the evening is BASF Corporation. Invitations will be extended to the Board of Regents by mail. The 2022-2023 Clarion Guest Artist Series season flyer is attached.
 

6.P. ACCT Annual Leadership Congress.  The 2022 ACCT Annual Leadership Congress is scheduled for October 26 – 29, 2022, at the Mariott Marquis in New York, New York. The theme of the conference is Community Colleges: Improving the Lives of Entire Families. Robert Perryman and Jason Cordoba have confirmed their attendance. If other Regents are interested in attending, reservations are to be made through Annaliza Gideon, Executive Assistant to the President. More information on the ACCT Leadership Conference can be found at: https://www.congress.acct.org/. 
 

6.Q. 2022 Higher Education Leadership Conference.  The 2022 Texas Higher Education Leadership Conference is scheduled for Wednesday, December 7, 2022 through Thursday, December 8, 2022 at the AT&T Hotel and Conference Center, located in Austin, TX. Members of the Board of Regents are encouraged to attend with Dr. Vincent Solis, President. Reservations for the conference are to be made through Annaliza Gideon, Executive Assistant to the President. 
 

6.R. Student Information System Update.  The Vice President, Industry and Community Resources, submits the attached report on the status of the implementation of Anthology's Student Information System at Brazosport College.
 

6.S. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policies ECC (LEGAL) and ECC (LOCAL) regarding Instructional Arrangements – Course Loads and Schedules can be found at: https://pol.tasb.org/Policy/Download/215?filename=ECC(LEGAL).pdf and https://pol.tasb.org/Policy/Download/215?filename=ECC(LOCAL).pdf 
 

6.T. Brazosport College Calendar.  The Brazosport College Calendar for August 22, 2022, through October 30, 2022, is attached.
 

7. Reports/Presentations
 

7.A. Campus Safety Presentation.  The Vice President, Human Resources and Director, Campus Safety and Chief of Police will present an update on campus safety and the Brazosport College Police Department.
 

7.B. Amtech Facility Assessment Report. Amtech Solutions is the structural engineering firm that was engaged for the facility assessment of the structural integrity of our campus buildings, roofs, and HVAC systems.  Amtech will present their final report regarding the Structural and Building Envelope Assessment.  
 

7.C. President's Report.
-College Update
-Regents' Visibility
 

8. New Business
 

8.A. Amtech Facility Assessment Report.   Amtech Solutions Structural and Building Envelope Assessment is attached.  We recommend acceptance of this report.

It would be appropriate for the Board to accept the Structural and Building Envelope Assessment submitted by Amtech Solutions.
 

8.B. Board Evaluation of Investment Advisor.  A provision in Board policy CAK (LOCAL) requires annual evaluation of our investment advisor.  Our investment advisor is Bernstein, and our representative is Mr. Shannon Willems.  Please find attached the evaluation of the investment advisor, and we recommend that the Board accept the evaluation of our investment advisor.

It would be appropriate for the Board to accept the evaluation of our investment advisor.
 

8.C. Proposed Budget for 2022-2023.  A public hearing on the proposed budget was held on August 1, 2022. The proposed 2022-2023 budget is attached.

It would be appropriate for the Board to adopt the 2022-2023 budget.
 

8.D. Record Vote on Proposed Tax Rate.  It would be appropriate for the Board to propose this year's no new revenue tax rate of $0.285895, which is a tax decrease of 7.58% below last year's tax rate, and is scheduled for adoption at the September 19, 2022 Board meeting.

It would be appropriate to take a record vote on the proposed no new revenue tax rate of $0.285895. Each Board member must state whether they agree or disagree with the proposed no new revenue tax rate.
 

8.E. Custodial Services Contract Renewal.  Attached is a memo from the Vice President, Financial Services and CFO, recommending approval of the second year of our three-year contract for custodial services with McLemore Building Maintenance.  

It would be appropriate for the Board to approve the second year of the custodial services contract with McLemore Building Maintenance for the period October 1, 2022 through September 30, 2023.
 

8.F. President's Leadership Goals for 2022-2023.  The Board of Regents requested for the President to establish goals for 2022-2023 based on Vision 2025 and current college initiatives. The accomplishment of these goals will be incorporated in the review of Vision 2025 and the President’s evaluation. 

It would be appropriate for the Board to approve the President's Leadership Goals for 2022-2023..
 

8.G. Payroll Related to Potential Future Emergency Closures in FY23.  Policy DEA (LOCAL) states that if “the Board chooses to pay employees during an emergency closure for which the workdays are not scheduled to be made up at a later date, then that authorization shall be by resolution or other Board action and shall reflect the purpose served by the expenditure.”     

The Vice President, Human Resources, recommends that the Board pre-authorize that the College pay its full-time, part-time, and student employees who were scheduled to work during any future emergency closure in FY23 that is one week or less in duration, unless any of those days are scheduled are to be made up at a later date. Employees should not have to expend leave or go without pay due to the College’s decision to close due to the emergency.    

The President joins in this recommendation. It would be appropriate for the Board to pre-approve that the College pay its full-time employees and part-time employees who were scheduled to work but could not due to any future emergency closure in FY23 that is less than one week in duration, unless any of that work time is scheduled to be made up.
 

8.H. Proposed Amended Board Policy – CIA (LOCAL) – Equipment and Supplies Management – Records Management.  The Vice President, Human Resources, recommends adoption of amended Policy CIA (LOCAL) regarding records management.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for first reading.
 

8.I. Proposed Amended Board Policy – CJ (LOCAL) – Transportation Management.  The Vice President, Human Resources, recommends adoption of amended Policy CJ (LOCAL) regarding transportation management.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for first reading. 
 

8.J. Proposed Amended Board Policy – DGC (LOCAL) – Employee Rights and Privileges – Employee Expression and Use of College Facilities.  The Vice President, Human Resources, recommends adoption of amended Policy DGC (LOCAL) regarding employee expression and use of college facilities. Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for first reading.
 

8.K. Proposed New Board Policy – DHA (LOCAL) – Employee Standards of Conduct – Searches and Alcohol/Drug Testing.  The Vice President, Human Resources, recommends adoption of Policy DHA (LOCAL) regarding searches and alcohol/drug testing. Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed new policy.     

This proposed policy is presented for first reading.
 

8.L. Proposed Amended Board Policy – DHB (LOCAL) – Employee Standards of Conduct – Child Abuse and Neglect Reporting.  The Vice President, Human Resources, recommends adoption of amended Policy DHB (LOCAL) regarding child abuse and neglect reporting. Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for first reading. 
 

8.M. Proposed Amended Board Policy – DHC (LOCAL) – Employee Standards of Conduct – Employee Solicitations.  The Vice President, Human Resources, recommends adoption of amended Policy DHC (LOCAL) regarding employee solicitations. Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for first reading. 
 

8.N. Financial Report.  Attached is the financial report for July 2022. 

It is recommended that the Board accept the financial report.
 

9. Executive Session

The President requests an Executive Session as provided in the Texas Government Code, Section 551.076.   

For the purpose of discussing and considering (1) the deployment, or specific occasions for implementation, of security personnel or devices or (2) a security audit.

Open Session

Action on Items Discussed in Executive Session

Consideration and action, if any, regarding items discussed in Executive Session (those listed under Executive Session in this notice).