February 21, 2022 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

3.A. January 18, 2022 Minutes
 

3.B. February 5, 2022 Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students. The Registrar’s Office reports the attached headcount/contact hour enrollment for the Spring 2022 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report. The Registrar’s Office reports the attached dual credit and concurrent enrollment for the Spring 2022 semester.
 

6.A.3. Community Education Courses. The Director, Community Education, reports the attached enrollment and participant numbers for the month of January 2018-2022.
 

6.A.4. Center for Business/Industry Training. The Director, Center for Business/Industry Training, reports the attached enrollment and participant hours for the month of January 2018-2022.
 

6.B. Report of Taxes Collected. Attached is the report of taxes collected for the month of January 2022.
 

6.C. Report of Unfilled Positions. The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.
 

6.D. Resignations and Retirements. Pursuant to Board Policy DMD (LOCAL), the President has accepted the written notice of resignation from the following contract-level employee:  

Dr. Kevin Spring, Assistant Professor of Biology, submitted his resignation, effective August 31, 2022.
 

6.E. New Teachers for Community Education Program. Attached is a communication from the Director, Community Education, reporting on one new teacher for the Community Education Program.
 

6.F. Fund Development Report. The Vice President, College Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for the months of January and February 2022.
 

6.G. Approval of Adjunct Credit Teachers, Spring 2022. The Vice President, Academic & Student Affairs, recommends approval of the part-time teachers in the attached credit program memo. References for the new teachers are included in the communication.

The President, under authority granted by the Board, has approved this recommendation.
 

6.H. Brazosport College Foundation Annual Report 2020-2021.  The Vice President, College Advancement, provides the Brazosport College Foundation Annual Report for 2020-2021.
 

6.I. ACE it Update. The Vice President, Academic & Student Affairs, provides the attached update on the College’s ACE it efforts.
 

6.J. TRUE Grant Budget. Attached is a communication from the Director, Business Services, reporting on a notification from the Central Texas College that Brazosport College has received approval for the Texas Reskilling and Upskilling through Education (TRUE) Grant Budget in the amount of $201,850 for the period of December 3, 2021 through September 30, 2022.

The President, under authority granted by the Board, has approved this recommendation.
 

6.K. Accelerating Credentials Grant Budget. Attached is a communication from the Director, Business Services, reporting on a notification from the Texas Higher Education Coordinating Board that Brazosport College has received approval for the Accelerating Credentials of Purpose and Value Grant Budget in the amount of $130,150 for the period of December 3, 2021 through September 30, 2022.

The President, under authority granted by the Board, has approved this recommendation.
 

6.L. Budget Preparation for 2022-2023. The Vice President, Financial Services & CFO, provides the attached 2022-2023 budget development plan and calendar.
 

6.M. Community Reception Welcoming Dr. Vincent Solis. Brazosport College, the Board of Regents, the Brazosport College Foundation, in partnership with the Brazosport Area Chamber of Commerce and the Economic Development Alliance of Brazoria County, will host a community reception welcoming Dr. Vincent Solis as the new President on Thursday, February 24, 2022, at the Dow Academic Center at Brazosport College. The reception is scheduled from 5:30 p.m.-7:30 p.m. The public is invited to attend.
 

6.N. Counselor/Administrator Dinner. The annual Counselor/Administrator Dinner is scheduled for Thursday, March 3, 2022, at 6:00 p.m. at the Dow Academic Center at Brazosport College. The dinner and program provide a forum for conveying appreciation for the work of ISD administrators and counselors who collaboratively work with Brazosport College in efforts to support college readiness and student success. Members of the Board of Regents are invited as guests of the College.
 

6.O. 2022 Career Fair. Brazosport College will host its annual Career Fair on Tuesday, April 12, 2022. The event serves approximately 1,700 juniors from the Angleton, Brazosport, Columbia-Brazoria, Danbury, and Sweeny Independent School Districts. Homeschool students, as well as students from Angleton Christian School, Brazosport Christian School, and Foundation Preparatory Academy will also participate. As in previous years, students will have the opportunity to participate in four educational sessions on specific career areas and general topics. A variety of activities that are designed to provide career and educational information will be provided through this cooperative effort between Brazosport College, the ISDs, business, industry, and civic organizations. We are excited to welcome and host this exciting event again this year.
 

6.P. Gator Grab Auction/Gator Day/Strive2Drive. The annual Gator Grab Auction is scheduled for Thursday, April 14, 2022, from 11:00 a.m. to 2:00 p.m. in the MEGlobal Student Pavilion at Brazosport College. The event is to raise funds for scholarships and is held in conjunction with Gator Day, which is sponsored by Student Life. The drawing for the Strive2Drive car will be held at 1:00 p.m. as a part of these events. Members of the Board of Regents are invited to attend the events. Lunch is provided.
 

6.Q. BC Foundation Gator Classic. The Brazosport College Foundation Gator Classic, presented by Freeport LNG, will be held April 21st and April 22nd, 2022. The Blue Jacket Social, chaired by Courtney Birdsong, will be held Thursday, April 21st, at the Dow Academic Center at Brazosport College from 6:00 p.m. to 8:00 p.m.  The evening is dedicated to celebrating scholarship donors and recipients. Guests attending the Blue Jacket Social will include event sponsors, corporations, individual tournament players, business and community leaders, scholarship donors and Brazosport College scholarship recipients and students. The social will provide fabulous food stations, drinks, a variety of interactive activities and contest.

The Golf Tournament, chaired by Jay Gibson, will be held Friday, April 22nd, at the Wilderness Golf Course. Registration begins at 6:30 a.m., breakfast served at 6:30 a.m., helicopter ball drop at 7:45 a.m. and an 8:30 a.m. shotgun start. The tournament will begin in a standard scramble format with 144 players. Along the course, players will have an opportunity to participate in a variety of skills challenge holes and enjoy delicious cuisine prepared and served by area corporations. The tournament will conclude with a crawfish boil sponsored by Norrell Construction and the Blue Jacket Awards Presentation in which the winning team is presented blue jackets and thus growing the Blue Jacket Winners Club.
 

6.R. Distinguished Student Ceremony. Brazosport College annually recognizes up to 20 students who, through a college-wide nomination process, are selected as distinguished students. The 2021-2022 Distinguished Student Awards Ceremony will be held Thursday, April 28, 2022, at 2:00 p.m. in The Clarion at Brazosport College.
 

6.S. 2022 Employee Recognition Dinner. The 2022 Employee Recognition Dinner will take place on Friday, April 29, 2022, at 6:30 p.m. at the Corporate Learning Center at Brazosport College and will honor the FY22 service awards recipients.  Members of the Board of Regents and their guests are invited to attend the annual event.
 

6.T. Commencement 2022. Commencement exercises for the 2021-2022 academic year are scheduled for Saturday, May 14, 2022, at the Dow Academic Center at Brazosport College. The two ceremonies are scheduled to begin at 10:00 a.m. and 2:00 p.m. The College will host a lunch at Gator Hall for faculty, staff, commencement guests, and Board members in between the two ceremonies. Dr. Vincent Solis, President, Brazosport College, will serve as the 2022 Commencement speaker.
 

6.U. Community Education Graduation. Community Education Graduation ceremonies for students completing Adult Education and Literacy and Workforce Programs will be held on Thursday, May 19, 2022, at 7:00 p.m. in The Clarion at Brazosport College.
 

6.V. 2022 CCATT Annual Conference. The 2022 Community College Association of Texas Trustees (CCATT) Annual Conference has been set for Thursday, Friday and Saturday, June 9-11, 2022, at the Hyatt Regency – Houston. Members of the Board of Regents are encouraged to attend with Dr. Vincent Solis, President. Registration for the conference is to be made through Kasie Guthrie, Executive Assistant to the President.
 

6.W. ACCT Leadership Congress. The 2022 ACCT Annual Leadership Congress is scheduled for October 26-29, 2022 at the Marriott Marquis in New York, New York. More details to be provided. Members of the Board of Regents are encouraged to attend the conference with Dr. Vincent Solis, President. Registration for the conference is to be made through Kasie Guthrie, Executive Assistant to the President.
 

6.X. Board Policy Review. At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policy, DMC (LOCAL), regarding Termination of Employment – Reduction in Force can be found at: https://pol.tasb.org/Policy/Download/215?filename=DMC(LOCAL).pdf.
 

6.Y. Brazosport College Calendar. The Brazosport College Calendar for February 24, 2022 through May 30, 2022 is attached.
 

7. Reports/Presentations
 

7.A. Phi Theta Kappa Annual Report. Jennifer Zavala, President of the Brazosport College Phi Theta Kappa Honor Society, will provide an overview of the organization’s accomplishments and activities for 2021. Ms. Zavala will be joined by officers Shyenne New, Glydel Padilla, and Mandie Boudreaux. 
 

7.B. President's Report.
-College Update
-Regents' Visibility
 

8. Unfinished Business
 

8.A. Proposed Amended Board Policy - BBD (LOCAL) - Board Members - Orientation and Training. The Vice President, Human Resources, recommends adoption of amended Policy BBD (LOCAL) regarding the orientation and training of Board members.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue font, and deleted language in red font with a strike-through.

This proposed amended policy is presented for second reading and adoption.
 

8.B. Proposed Amended Board Policy - CF (LOCAL) - Purchasing and Acquisition. The Vice President, Human Resources, recommends adoption of amended Policy CF (LOCAL) regarding purchasing and acquisition.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue font, and deleted language in red font with a strike-through.

This proposed amended policy is presented for second reading and adoption.
 

8.C. Proposed Amended Board Policy - CHA (LOCAL) - Site Management - Security. The Vice President, Human Resources, recommends adoption of amended Policy CHA (LOCAL) regarding security.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue font, and deleted language in red font with a strike-through.

This proposed amended policy is presented for second reading and adoption.
 

8.D. Proposed Amended Board Policy - CHF (LOCAL) - Site Management - Weapons. The Vice President, Human Resources, recommends adoption of amended Policy CHF (LOCAL) regarding weapons on campus.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue font, and deleted language in red font with a strike-through.

This proposed amended policy is presented for second reading and adoption.
 

8.E. Proposed Amended Board Policy - CKD (LOCAL) - Insurance and Annuities Management - Health and Life Insurance. The Vice President, Human Resources, recommends adoption of amended Policy CKD (LOCAL) regarding health and life insurance.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue font, and deleted language in red font with a strike-through.

This proposed amended policy is presented for second reading and adoption.
 

8.F. Proposed Amended Board Policy - CM (LOCAL) - Facilities Construction. The Vice President, Human Resources, recommends adoption of amended Policy CM (LOCAL) regarding facilities construction.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue font, and deleted language in red font with a strike-through.

This proposed amended policy is presented for second reading and adoption.
 

9. New Business
 

9.A. Request to Remove Restrictive Covenant on Local Property. On May 19, 1995, Brazosport College conveyed two 40 foot strips of land to Woodland Development LLC while retaining a restrictive covenant that the conveyed land could only be used for single-family dwellings.  A copy of the Restrictive Covenant is attached.  The conveyed strips of land lie southeast of College Boulevard.  The two tracts are more particularly described in Exhibit A to the Restrictive Covenant.  Kevin Roenbaum is now seeking to develop the land as commercial property and requests that Brazosport College waive the Restrictive Covenant and allow the land to become a commercial development.  Kevin Rosenbaum will be present to answer questions.

After considering the matter, if the Board approves the request to remove the Restrictive Covenant, it would be appropriate for the Board to authorize the President to enter into an agreement to waive the Restrictive Covenant.
 

9.B. Resolution Adding Dr. Vincent Solis as Signatory to Banking and Investment Accounts. Attached is a resolution adding Dr. Vincent Solis, President, to all Brazosport College banking and investment accounts.

It would be appropriate for the Board to approve this item.
 

9.C. Total Network Update and Replacement of Hardware. The network project to replace and update network hardware and software was planned for FY 2022-2023.  While planning this project, we were notified that in order to receive the equipment by the next fiscal year we would need to order now because IT supply chains are very slow, months behind, and we must order if we want to receive the hardware by the next year. 

The network hardware is manufactured by Cisco, but Cisco does not sell their product directly, so we must use one of Cisco’s approved vendors for the project. IT has received a proposal from DataVox, one of Cisco’s approved vendors. IT has worked extensively with DataVox, and they have provided excellent service in the past. DataVox was the vendor that was used when our analog phone system was replaced with VoIP telephony.

DataVox is a Department of Information Resources (DIR) vendor and was bid and approved at the state level, which means that we do not need to bid this at the College level.  The total amount of the project is $1,359,724.37 and includes all of the hardware needed, and $20,000 for consulting services.  Our IT department will be installing the network hardware including routers, switches, and servers.

It would be appropriate for the Board to authorize the President to execute an agreement with DataVox for the network hardware and software upgrade in the amount of $1,359,724.37 and to approve a capital budget amendment to increase the capital budget by $1,400,000.
 

9.D. Concrete Project. Attached is a memo from the Vice President, Financial Services & CFO, that describes the concrete project in detail.  We received a quote from Mid-Continental Restoration, a Choice Partner vendor, for concrete repairs, replacement of sidewalk and stair joint material, resealing of those areas, power washing, and waterproofing the perimeter of BC Central, the Bell Tower, the Corporate Learning Center, and May’s Children Center. 

The work is estimated to last 10 months, and the total project quote is $1,676,661. 

It would be appropriate for the Board to authorize the President to execute an agreement with Mid-Continental Restoration for the concrete project described in the memo for a total amount of $1,676,661 and to approve a capital budget amendment to increase the capital budget by $1,800,000.
 

9.E. Proposed Amended Board Policy – CAK (LOCAL) – Appropriations and Revenue Sources - Investments.  The Vice President, Financial Services & CFO, recommends adoption of amended Policy CAK (LOCAL) regarding the College’s investments.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue font, and deleted language in red font with a strike-through.

This proposed amended policy is presented for first reading.
 

9.F. Proposed Amended Board Policy – DEC (LOCAL) – Compensation and Benefits – Leaves and Absences.  The Vice President, Human Resources, recommends adoption of amended Policy DEC (LOCAL) regarding employee leaves and absences.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue font, and deleted language in red font with a strike-through.     

This proposed amended policy is presented for first reading.
 

9.G. Proposed Amended Board Policy – DK (LOCAL) – Professional Development. The Vice President, Human Resources, recommends adoption of amended Policy DK (LOCAL) regarding professional development.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue font, and deleted language in red font with a strike-through.     

This proposed amended policy is presented for first reading.
 

9.H. Proposed Amended Board Policy – DMD (LOCAL) – Termination of Employment – Resignation. The Vice President, Human Resources, recommends adoption of amended Policy DK (LOCAL) regarding resignations.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue font, and deleted language in blue font with a strike-through.     

This proposed amended policy is presented for first reading.
 

9.I. Proposed Amended Board Policy – FLB (LOCAL) – Student Rights and Responsibilities – Student Conduct. The Vice President, Human Resources, recommends adoption of amended Policy FLB (LOCAL) regarding student conduct.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue font, and deleted language in red font with a strike-through.     

This proposed amended policy is presented for first reading.
 

9.J. Proposed Amended Board Policy – GCB (LOCAL) – Public Information Program – Requests for Information. The Vice President, Human Resources, recommends adoption of amended Policy GCB (LOCAL) regarding requests for public information.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue font, and deleted language in red font with a strike-through.

This proposed amended policy is presented for first reading.
 

9.K. Annual Contracts. Employees listed in the attachments are recommended for contracts as follows:
 

9.K.1. The President recommends the individuals listed in the attached list for one-year contracts from September 1, 2022 to August 31, 2023, and it would be appropriate for the Board to approve the contracts for the period identified.
 

9.K.2. The President recommends the individuals listed in the attached list for two-year contracts from September 1, 2022 to August 31, 2024, and it would be appropriate for the Board to approve the contract for the period identified.
 

9.K.3. The President recommends Jennifer Finney for a one-year contract from October 1, 2022 to September 30, 2023, and it would be appropriate for the Board to approve the contract for the period identified.
 

9.L. Employment of Andrea Lewis as Mathematics Faculty. Included in the agenda is a communication from the Vice President, Academic & Student Affairs, recommending the employment of Andrea Lewis as Mathematics Faculty for the 2022-2023 academic year. A biographical summary and position notice are also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.
 

9.M. Financial Report. The financial statement is provided for the month of January 2022. 

It would be appropriate for the Board to accept the January 2022 financial report.