June 21, 2021 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

3.A. May 17, 2021 Minutes
 

3.B. June 7, 2021 Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students. The Registrar’s Office reports the attached headcount/contact hour enrollment for the Summer I 2021 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report. The Registrar’s Office reports the attached dual and concurrent enrollment for the Summer I 2021 semester.
 

6.A.3. Community Education Courses. The Director, Community Education, reports the attached enrollment and participant hours for May 2017-2021.
 

6.A.4. Center for Business/Industry Training. The Director, Center for Business/Industry Training, reports the attached enrollment and participant hours for May 2017-2021.
 

6.B. Report of Taxes Collected. Attached is the report of taxes collected for the month of May 2021.
 

6.C. Report of Unfilled Positions. The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.
 

6.D. Resignations and Retirements. Pursuant to Board Policy DMD (LOCAL), the President has accepted the written notice of resignation from the following contract-level employee:  

Mr. Mark Mehl, Instructor in Process Technology, submitted his resignation effective August 31, 2021.
 

6.E. New Teachers for Community Education Department. Attached is a communication from the Director, Community Education, reporting on two new teachers for the Community Education Program.
 

6.F. Fund Development Report. The Vice President, College Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for the months of May and June 2021.
 

6.G. Presidential Search Update. The search process is underway and is now in the recruitment stage. Prospective applicants can access the Presidential Profile on multiple sites, including the College’s website. Information regarding the search process can be accessed at https://brazosport.edu/presidenitalsearch/ as well as https://acctsearches.org/president-brazosport-college-tx/.
 

6.H. VooVio Purchase. Equipment was purchased with sole source documentation to provide virtual reality instruction under a Texas Workforce Commission Skills Development Fund grant in partnership with Dow. The total purchase in the amount of $50,000.00 was paid to VooVio using funds from the Skills Development Fund Grant (#2821SDF003).

The President, under authority granted by the Board, has approved this purchase.
 

6.I. Budget for Dow SDF. The Director, Business Services, provides the attached communication regarding notification from the Texas Workforce Commission of funding for the 2021-2022 TWC Skills Development Fund (#2821SDF003) for workforce training of Dow employees in the amount of $1,382,828.00.

The President, under authority granted by the Board, has approved this recommendation.
 

6.J. Adjunct Credit Teachers, Summer I 2021. The Vice President, Academic & Student Affairs, recommends approval of adjunct teachers in the attached memo for 2021 Summer I semester credit courses. Each of the teachers is qualified in the area of assignment.
 

6.K. Report on College Testing Program. The Director, Counseling & Testing, provides the attached report on the college testing program for the past year.
 

6.L. Dual Credit Recognition. Brazosport College recognizes dual credit students by awarding cords and certificates to high school graduates with distinction. A report for the last academic year is attached.
 

6.M. Community Education Annual Report. The Director, Community Education, provides the attached annual report.
 

6.N. Report on Student Information System. The Vice President, Industry & Community Resources, provides the attached update on the implementation of the new Student Information System.
 

6.O. Guided Pathways Update. The Dean of Instruction provides the attached update on the College’s Guided Pathways efforts.
 

6.P. Honors Program Annual Report. The Director, Honors Program, provides the attached update on activities of the Honors Program for the past year.
 

6.Q. Annual Report on Fine Arts Activities. The Division Chair for Communications & Fine Arts provides the attached report on the activities of the Art, Drama, and Music departments for the past year.
 

6.R. BC Foundation Gator Classic. Due to inclement weather, the Brazosport College Foundation Gator Classic, presented by Freeport LNG, has been rescheduled for Friday, June 25, 2021. The Blue Jacket Social, chaired by Courtney Birdsong, has been delayed due to the global pandemic and will return in April 2022.  

The Golf Tournament, chaired by Jay Gibson, will be held Friday, June 25, 2021, at the Wilderness Golf Course. Registration begins at 6:30 a.m. with an 8:00 a.m. shotgun start. Along the course, players will have an opportunity to participate in a variety of skills challenge holes as well as enjoy delicious cuisine prepared and served by area corporations.  The tournament will feature a helicopter ball drop. Individuals can purchase ball drop tickets and view the ball drop through Facebook Live. The tournament will conclude with the Blue Jacket Award Presentation.
 

6.S. July Board Meeting. None Scheduled.
 

6.T. 2021 CCATT Annual Conference and Board of Trustees Institute. The Community College Association of Texas Trustees (CCATT) and Texas Success Center will jointly host the CCATT Annual Conference and the Board of Trustees Institute (BOTI) which has been set for Thursday, Friday and Saturday, September 16-18, 2021, at The Westin Hotel at The Domain, Austin, TX. Robert Perryman and Jay Gibson have confirmed their attendance. If other Regents are interested in attending, registration for the conference is to be made through Kasie Guthrie, Executive Assistant to the President.
 

6.U. BC Foundation Scholarship Soiree. The next biennial Scholarship Soiree, “Black Tie and Bubbly,” will be held on Friday, October 1, 2021, from 7:00 p.m. to 11:00 p.m. at the Dow Academic Center at Brazosport College. The Dow Chemical Company is the presenting sponsor. David and Jaimee Howarth are the event chairs.  Invitations will be mailed in early August. More information will follow.
 

6.V. ACCT Annual Leadership Congress. The 2021 ACCT Annual Leadership Congress is scheduled for October 13-16, 2021 at the Manchester Grand Hyatt San Diego in San Diego, CA. The theme of this year’s Congress is Community Colleges: Advancing Diversity, Equity, and Inclusion. Steve Solis has confirmed his attendance.  If other Regents are interested in attending, reservations are to be made through Kasie Guthrie, Executive Assistant to the President, no later than Friday, August 6, 2021, to ensure a lower rate for the conference and hotel. Presentation proposals are due by Friday, July 2, 2021.  More information on the ACCT Leadership Conference can be found at: https://www.congress.acct.org/.
 

6.W. Board Policy Review. At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policies DK (LEGAL) and DK (LOCAL) regarding professional development can be found at: https://pol.tasb.org/Policy/Download/215?filename=DK(LEGAL).pdf and https://pol.tasb.org/Policy/Download/215?filename=DK(LOCAL).pdf.
 

6.X. Brazosport College Calendar. The Brazosport College Calendar for June 23, 2021 through August 23, 2021 is attached.
 

7. Reports/Presentations
 

7.A. Budget Study. The Vice President, Financial Services & CFO, has provided the attached handout to be used during the budget discussion at this meeting.
 

7.B. Quarterly Report on Performance. The Director of Institutional Research provides information on selected measures of College performance in the attached Performance Report.
 

7.C. President's Report.
-College Update
-Legislative Update
-Regents' Visibility
 

8. New Business
 

8.A. Sole Source Purchase Request. Attached is a communication from the Center for Business/Industry Training recommending Board approval of a sole source purchase of goods and/or services from Real World in an amount greater than $100,000. The Vice President, Financial Services & CFO, and President join in this recommendation.

It would be appropriate for the Board to approve the attached Sole Source Purchase Request.
 

8.B. Course Fees. The Dean of Instruction provides a revised course fee schedule for courses in the credit instructional programs.  No new fees have been added.  Revisions were made to course numbers due to curriculum changes.  The previous course numbers approved for course fees will be discontinued and replaced with new course numbers.  In order to continue providing the NCCER testing, the previously approved fees need to be reapplied to the new course numbers acting as replacements.  

It would be appropriate for the Board to approve these changes.
 

8.C. Adaptive Frequency Drive. Hunton Services, one of our preferred vendors has provided a proposal to replace our current Adaptive Frequency Drive (AFD) in the amount of $134,990. Hunton participates in Choice Partners, one of the first cooperatives in Texas, and therefore we do not need to bid this purchase.
 
The AFD is the starter for a chiller.  While we have three chillers, one chiller is down because of an oil leak and one chiller is down because of the fractured AFD, so we are relying solely on one chiller.  If that chiller goes down, the entire campus will be without A/C or heat across campus. 

It would be appropriate for the Board to approve this proposal with Hunton Services.
 

8.D. Bank Depository. Attached is a communication from the Vice President, Financial Services & CFO, recommending Board approval to award the bank depository contract to First National Bank of Lake Jackson for the period of September 1, 2021 through August 31, 2023. The President joins in this recommendation.

It would be appropriate for the Board to approve the extension of our bank depository contract with First National Bank of Lake Jackson for the period of September 1, 2021 through August 31, 2023.
 

8.E. Public Meeting for 2021-2022 Budget. State law requires a meeting for the purpose of considering a budget for public institutions and discussing the tax rate that supports the budget.  If the proposed tax rate will exceed the rollback rate or the no new revenue tax rate (whichever is lower), a record vote is required and two public hearings must be scheduled.

It would be appropriate for the Board to set the public meeting for Monday, August 2, 2021, at 5:30 p.m. for the purpose of considering the 2021-2022 budget and to discuss the tax rate.
 

8.F. First Public Hearing for Tax Rate. State law requires two public hearings for the purpose of considering and adopting a tax rate that will exceed the rollback rate or the no new tax rate, whichever is lower, for public institutions.  No action will be taken during this meeting.

It would be appropriate for the Board to set the first public hearing for Monday, August 16, 2021, at 6:30 p.m. for the purpose of considering the 2021 tax rate.
 

8.G. Second Public Hearing for Tax Rate. State law requires two public hearings for the purpose of considering and adopting a tax rate that will exceed the rollback rate or the no new tax rate, whichever is lower, for public institutions.  No action will be taken during this meeting.

It would be appropriate for the Board to set the second public hearing for Tuesday, September 7, 2021, at 5:30 p.m. for the purpose of considering the 2021 tax rate.
 

8.H. Adjustments to Faculty and Administrative/Support Staff Salary Structures. When the Board of Regents adopted the salary structure models in February of 1999, there was a commitment by the Board to periodically review the compensation structures to ensure salaries reflect parity within the labor market.  Prior salary surveys occurred in 2002, 2004, 2006, 2008, 2010, 2013, 2015, 2017, and 2019.  The market surveyed for 2019 included the Gulf Coast Colleges, two-year colleges in Texas awarding baccalaureate degrees, and select employers in Brazoria County.  As in previous market surveys, Brazosport College collected and compiled the data and Arthur J. Gallagher was responsible for the analysis and providing any recommendations for the revisions to the current salary structure.  Both the current faculty and staff salary structures were found to be highly competitive with the market, but slightly below the targeted mid-point. Therefore, it is proposed that both the Faculty and the Administrative and Support Staff salary structures be increased by two percent (2%) as shown in the attached salary structures.

It would be appropriate for the Board to approve the proposed revision to the Faculty and Administrative and Support Staff Salary Structures to be effective September 1, 2021.
 

8.I. Step Increase for FY2022. Brazosport College’s faculty, administrative professionals, and staff progress through their respective salary structures via steps.  Each step represents approximately a 3% increase in salary.  A step increase for each eligible faculty, administrative professionals, and support staff member helps minimize salary compression.

It would be appropriate for the Board to approve a step increase for eligible faculty, administrative professionals, and staff to be effective September 1, 2021.
 

8.J. Personnel.
 

8.J.1. Employment of Dr. Grace Itiowe as Health Services Management Faculty. Included in the agenda is a communication from the Vice President, Academic & Student Affairs, recommending the employment of Dr. Grace Itiowe as Instructor and Program Coordinator in Health Services Management for the 2021-2022 academic year. A biographical summary and position notice are also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.
 

8.J.2. Employment of Mr. Philip Roche as Director, Library & Learning Services. Included in the agenda is a communication from the Vice President, Academic & Student Affairs, recommending the employment of Mr. Philip Roche as Director, Library & Learning Services, for the remainder of the 2020-2021 academic year and the 2021-2022 academic year. A biographical summary and position notice are also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.
 

8.J.3. Employment of Mr. Brandon Taylor as Heating, Air Conditioning, and Refrigeration Technology Faculty. Included in the agenda is a communication from the Vice President, Academic & Student Affairs, recommending the employment of Mr. Brandon Taylor as Instructor and Program Coordinator in Heating, Air Conditioning, and Refrigeration Technology for the 2021-2022 academic year. A biographical summary and position notice are also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.
 

8.K. Financial Report. The Vice President, Financial Services & CFO, provides the attached financial report for May 2021.