March 15, 2021 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

3.A. January 19, 2021 Minutes
 

3.B. February 6, 2021 Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students. The Registrar’s Office reports the attached headcount/contact hour enrollment for the Spring 2021 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report. The Registrar’s Office reports the attached dual credit and concurrent enrollment for the Spring 2021 semester.
 

6.A.3. Community Education Courses. The Director, Community Education, reports the attached enrollment and participant hours for the months of January and February 2017-2021.
 

6.A.4. Center for Business/Industry Training. The Director, Center for Business/Industry Training, reports the attached enrollment and participant hours for the months of January and February 2017-2021.
 

6.B. Reports of Taxes Collected. Attached is the report of taxes collected for the month of January 2021.  The report of taxes collected for the month of February 2021 was not received in time to be included in the agenda.
 

6.C. Report of Unfilled Positions. The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised. 
 

6.D. Resignations and Retirements. Pursuant to Board Policy DMD (LOCAL), the President has accepted the written notice of resignation from the following contract-level employees:  

Mr. Jack Richmond, Instructor, Process Technology, submitted his resignation, effective August 31, 2021.  Mr. Richmond may continue to teach as an adjunct for the fall 2021 semester.

Mr. David Cady, Associate Professor and Faculty Coordinator, Heating, Air Conditioning, and Refrigeration, submitted his retirement, effective August 31, 2021.
 

6.E. New Teachers for Community Education Program. Attached are communications from the Director, Community Education, reporting on new teachers hired for the Community Education Program for the months of January and February 2021.
 

6.F. Approval of Adjunct Credit Teachers, Spring 2021. The Vice President, Academic & Student Affairs, recommends approval of the part-time teachers in the attached credit program memo. References for the new teachers are included in the communication. Under authority granted by the Board of Regents, the President has approved this recommendation.
 

6.G. Fund Development Report. The Vice President, College Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for the months of February and March 2021.
 

6.H. Brazosport College Foundation Annual Report 2019-2020. The Vice President, College Advancement, provides the Brazosport College Foundation Annual Report for 2019-2020.
 

6.I. ACE it and ACE it RISE Update. The Vice President, Academic & Student Affairs, provides the attached updates on the College’s ACE it efforts.
 

6.J. Guided Pathways Update. The Vice President, Academic & Student Affairs, provides the attached update on the College’s Guided Pathways efforts.
 

6.K. Diversity Employment Report. Attached is a report regarding the diversity of the Brazosport College’s faculty and staff. The Vice President, Human Resources, will be present to answer questions regarding this report.
 

6.L. Budget Preparation for 2021-2022. The Vice President, Financial Services & CFO, provides the attached 2021-2022 budget development plan and calendar.
 

6.M. 2021 Career Fair. After careful consideration and discussion from the Career Fair Committee, the 2021 Career Fair has been cancelled.  The committee, comprised of representation from all area ISDs and Brazosport College determined that the level of complexity and competing high school priorities made holding a virtual career fair an unreasonable expectation for 2021.  The committee is optimistic that it will return to normal operating practices for 2022.
 

6.N. Counselor/Administrator Dinner 2021. In lieu of the traditional Counselor Administrator Dinner, lunch will be sent to each partner to celebrate our collaborations over the 2020-2021 academic year.
 

6.O. Special Board Meeting. Chair, Carolyn Johnson, is calling a Special Board Meeting to be held remotely via Zoom on Monday, March 22, 2021, at 6:30 p.m.
 

6.P. 2021 Employee Recognition Dinner. The 2021 Employee Recognition Dinner will take place on Friday, April 16, 2021, from 5:00 p.m. to 7:00 p.m. and will honor service awards recipients from 2020 and 2021 due to the cancellation of last year's event.  Due to social distancing limitations, this year's event will be a drive-through celebration at the C-Wing of BC Central with a take-out dinner for two being served. In addition to honoring service awards recipients, the winners of the faculty excellence and staff excellence awards and the Team Innovation award winner will also be honored.  As 2020 service awards recipients, Regents, Jason Cordoba and Robert Perryman, will be recognized and receive an award for their service.  Jason Cordoba will be recognized for five years of service, and Robert Perryman will be recognized for ten years of service.  As a 2021 service awards recipient, Regent, Danny Yates, will be recognized and receive an award for five years of service.
 

6.Q. Gator Grab Auction. The annual Gator Grab Auction is scheduled for Thursday, April 22, 2021, and will be held in an online format.  The event is to raise funds for scholarships. More details will follow on how to participate in the online Gator Grab Auction.
 

6.R. BC Foundation Gator Classic. The Brazosport College Foundation Gator Classic, presented by Freeport LNG, will be held Friday, April 23, 2021. The Blue Jacket Social, chaired by Courtney Birdsong, has been delayed due to the global pandemic and will return in April 2022.  

The Golf Tournament, chaired by Jay Gibson, will be held Friday, April 23, 2021, at the Wilderness Golf Course. Registration begins at 7:00 a.m. Due to the pandemic, the tournament will not have a shotgun start, but will allow teams to schedule tee times which can accommodate up to 168 individual golfers. Along the course, players will have an opportunity to participate in a variety of skills challenge holes as well as enjoy delicious cuisine prepared and served by area corporations.  The tournament will feature a virtual helicopter ball drop. Individuals can purchase ball drop tickets and view the ball drop through Facebook Live.
 

6.S. Distinguished Student Ceremony. Brazosport College annually recognizes up to 20 students who, through a college-wide nomination process, are selected as distinguished students. The 2020-2021 Distinguished Student Awards Ceremony will be held Monday, April 26, 2021, at 2:00 p.m. in The Clarion at Brazosport College.  Seating will be limited due to COVID-19 precautions.
 

6.T. ADN Pinning Ceremony. The ADN Pinning Ceremony is scheduled for Thursday, May 6, 2021, at 6:00 p.m. in The Clarion at Brazosport College. Due to safety concerns surrounding the global pandemic, this will be an invitation only event with a limited and socially distanced audience.
 

6.U. Commencement 2021. Brazosport College will host a virtual commencement ceremony for more than 500 graduates on Saturday, May 8, 2021, at 10:00 a.m.  The virtual ceremony will be produced in-house through a joint effort from the Commencement Planning Committee, BC Marketing and the IT Department to celebrate and honor our 2021 graduates. More details will follow on how to view the ceremony.
 

6.V. 2021 CCATT Annual Conference. The 2021 Community College Association of Texas Trustees (CCATT) Annual Conference has been set for Thursday, Friday and Saturday, June 10-12, 2021, at The Westin at The Domain Austin, TX. Members of the Board of Regents are encouraged to attend with Dr. Millicent Valek, President. Registration for the conference is to be made through Kasie Guthrie, Executive Assistant to the President.
 

6.W. ACCT Leadership Congress. The 2021 ACCT Annual Leadership Congress is scheduled for October 13-16, 2021 at the Manchester Grand Hyatt San Diego in San Diego, California. More details will be provided as they become available. Members of the Board of Regents are encouraged to attend the conference with Dr. Millicent Valek, President. Registration for the conference is to be made through Kasie Guthrie, Executive Assistant to the President.
 

6.X. Board Policy Review. At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policy DIAA (LOCAL) regarding employee’s freedom from discrimination, harassment, and retaliation related to sex and sexual violence can be found at: https://pol.tasb.org/Policy/Download/215?filename=DIAA(LOCAL).pdf. 
 

6.Y. Brazosport College Calendar. The Brazosport College Calendar for March 26, 2021 through May 8, 2021 is attached.
 

7. Reports/Presentations
 

7.A. Phi Theta Kappa Annual Report. Megan McKnight, Vice President of Scholarship for the Brazosport College Phi Theta Kappa Honor Society, will provide an overview of the organization’s accomplishments and activities for 2020.
 

7.B. President's Report.
-College Update
-Legislative Update
-Regents' Visibility
 

8. New Business
 

8.A. Approval of Course Fees. The Vice President, Academic & Student Affairs, recommends the attached fees for courses in the credit instructional programs.

The President recommends approval of the course fees as submitted. It would be appropriate for the Board to approve this recommendation.
 

8.B. Resolution Adding Vice President & CFO as Signatory to Banking and Investment Records. Attached is a resolution adding Lisa Templer, Vice President, Financial Services & CFO, to the Brazosport College District banking and investment documents.

It would be appropriate for the Board to pass the resolution.
 

8.C. United Way. In order for Brazosport College to participate in the local United Way campaign, the Board of Regents must exercise its option to do so.  This action provides local Boards the option of choosing not to participate in the State Employee Charitable Campaign (SECC).  Attached is a communication from the Vice President, Human Resources, recommending participation in the United Way of Brazoria County.  

It would be appropriate for the Board to exercise its option not to participate in the SECC for the 2021 campaign, and instead, participate in the 2021 United Way Campaign of Brazoria County.
 

8.D. Proposed Amended Board Policy - EFB (LOCAL) - Curriculum Design - Degrees and Certificates. The Vice President, Human Resources, recommends adoption of amended Policy EFB (LOCAL) regarding curriculum design – degrees and certificates.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in underlined font, and deleted language with a strike-through.

This proposed amended policy is presented for first reading. 
 

8.E. Proposed Amended Board Policy – DHC (LOCAL) – Employee Standards of Conduct – Child Abuse and Neglect Reporting. The Vice President, Human Resources, recommends adoption of amended Policy DHC (LOCAL) regarding child abuse and neglect reporting.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue underlined font, and deleted language with a strike-through.

This proposed amended policy is presented for first reading.
 

8.F. Staff Annual Contracts. Staff listed in the attachments are recommended for contracts as follows:
 

8.F.1. The President recommends Jennifer Finney for a one year contract from October 1, 2021 to September 30, 2022, and it would be appropriate for the Board to approve the contract for the period identified.
 

8.F.2. The President recommends the individuals on the attached list for one year contracts from September 1, 2021 to August 31, 2022, and it would be appropriate for the Board to approve the contracts for the period identified.
 

8.F.3. The President recommends the individuals on the attached list for two year contracts from September 1, 2021 to August 31, 2023, and it would be appropriate for the Board to approve the contract for the period identified.
 

8.G. Faculty Annual Contracts. Faculty listed in the attachments are recommended for contracts for Academic Year 2021-2022 as follows:
 

8.G.1. The President recommends the individuals on the attached list for one year contracts from September 1, 2021 to August 31, 2022, and it would be appropriate for the Board to approve the contract for the period identified.
 

8.G.2. The President recommends the individuals on the attached list for two year contracts from September 1, 2021 to August 31, 2023, and it would be appropriate for the Board to approve the contract for the period identified.
 

8.H. Personnel.
 

8.H.1. Employment of Mr. Alexander Crouse as Director, Student Life & Intramural Programs. Included in the agenda is a communication from the Vice President, Academic & Student Affairs, recommending the employment of Mr. Alexander Crouse as Director, Student Life & Intramural Programs, for the remainder of the 2020-2021 academic year and the 2021-2022 academic year. A biographical summary and position notice are also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.
 

8.H.2. Employment of Mr. Bryan Brown as Grant Coordinator – Instructional Designer. Included in the agenda is a communication from the Vice President, Academic & Student Affairs, recommending the employment of Mr. Bryan Brown as Grant Coordinator – Instructional Designer for the remainder of the 2020-2021 academic year and the 2021-2022 academic year. A biographical summary and position notice are also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.
 

8.I. Financial Reports. Attached are the financial reports for January and February 2021. 

It is recommended that the Board accept the financial reports.