January 19, 2021 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students. The Registrar’s Office reports the attached headcount/contact hour enrollment for the Spring 2021 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report. The Registrar’s Office reports the attached dual credit and concurrent enrollment for the Spring 2021 semester.
 

6.A.3. Community Education Courses. The Director, Community Education, reports the attached enrollment and participant hours for December 2016-2020.
 

6.A.4. Center for Business/Industry Training. The Director, Center for Business/Industry Training, reports the attached enrollment and participant hours for December 2016-2020.
 

6.B. Report of Taxes Collected. Attached is the report of taxes collected for the month of December 2020.
 

6.C. Report of Unfilled Positions. The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised. 
 

6.D. Resignations and Retirements. Pursuant to Board Policy DMD (LOCAL), the President has accepted the written notice of resignation and retirement from the following contract-level employees:  

Ms. Beth Cassidy, Director, Workforce Programs, submitted her retirement, effective February 28, 2021. 

Dr. Gregg Greer, Associate Professor and Chair of the Division of Business and Computer Technology, submitted his resignation, effective January 29, 2021.  Dr. Greer may continue to teach for Brazosport College as an adjunct through the spring 2021 semester.

Mr. Mark Farrar, Instructor, Process Technology, submitted his resignation, effective January 4, 2021.  Mr. Farrar will continue to teach as an adjunct for the spring 2021 semester.

Dr. Janena Norris, Director, Health Professions, submitted her resignation, effective January 4, 2021.  

Ms. Arlana Walters, Counselor, submitted her resignation, effective January 29, 2021.
 

6.E. New Teachers for Community Education Program. There are no new teachers to report for the Community Education Department for the month of December 2020.
 

6.F. Fund Development Report. The Vice President, College Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for the months of December 2020 and January 2021.
 

6.G. Institutional Employment Report. Attached is the 2019-2020 Institutional Employment Report.  The Vice President, Human Resources, will be present to answer questions regarding this report.
 

6.H. Small Business Development Center Report. The Director, Small Business Development Center, has attached a report providing an annual update on activities supporting area small businesses.
 

6.I. Financial Aid Annual Report 2019-2020. The Director, Financial Aid, provides the Financial Aid Annual Report for 2019-2020.
 

6.J. CARES Funding. The Vice President, College Advancement, and Vice President, Industry & Community Resources, provide the attached report on the Coronavirus Aid, Relief, and Economic Security (CARES) Act Funds received through the U.S. Department of Education.
 

6.K. Action Taken Under COVID-19 Board Resolution. In accordance with the COVID-19 Resolution passed at the April 20, 2020 Board Meeting, the following actions were taken during the period of December 2, 2020 through January 7, 2021 by Dr. Valek pursuant to the authority granted by the Resolution.  These actions were reported to the Board Chair on January 7, 2021.

1.  Approved a request by the Physical Sciences and Process Technologies Department to spend $111,772.66 for the purchase of a new control system for the D-Wing new instrument labs in order to keep the project on schedule and to expedite completion.  The Board approved funds for this project through the approval of a Capital Budget Transfer Request during the September 28, 2020 Board Meeting.

2.  Approved an Addendum to Memorandum of Understanding and Use Agreement Between Stephen F. Austin Community Health Center, Inc. D/B/A Community Health Network and Brazosport College to extend the agreement for another year from January 1, 2021 through an end date of January 1, 2022.
 

6.L. Guided Pathways Update. Guided Pathways is a conceptual framework for higher education that emphasizes highly structured, comprehensive, coherent educational programs that align with students’ goals for careers and transfer. Brazosport College adopted Guided Pathways in January 2017 and has structured the entire student success agenda around it. The Vice President, Academic & Student Affairs, provides the attached update describing our current work in this area.
 

6.M. Affidavits for Disclosure of Conflict of Interest. Attached are the Affidavit Disclosing Substantial Interest in a Business Entity or Real Property, as defined in Local Government Code Sec. 171.002; the Affidavit for Disclosing Interest in Property under Government Code, Ch. 553, Subchapter A; the Affidavit for disclosing gifts exceeding $100 accepted from any vendor doing business with Brazosport College by Board members or any family member of a Board member, as defined in Local Government Code 176; and Board Policy BBFA (LEGAL) which provides additional information referenced in the disclosure affidavits.  

Affidavits for each Board member will need to be completed and notarized.
 

6.N. CCATT & BOTI Webinar Series. The Texas Success Center has partnered their Board of Trustee Institute efforts with CCATT's advocacy support to offer a Spring series of webinars focused on the role of the board in relation to student success and advocacy basics.  A list of these webinars is attached and registration can be completed online at https://tacc.org/ccatt/upcoming-webinars.
 

6.O. 2021 Board Workshop. The 2021 Board Workshop is scheduled for Friday and Saturday, February 5-6, 2021. Professional Development workshop sessions will take place on Friday afternoon, 1:30 – 4:30 p.m.  These workshop sessions will be delivered in a hybrid model, allowing Regents and staff to choose to attend these sessions in person or to participate remotely.  A Special Board Meeting will be held remotely on Saturday morning at 9:00 a.m.  The Board meeting will provide an opportunity to review the College’s five-year financial outlook and consider updates to the Strategic Plan, Vision 2025.
 

6.P. Commencement 2021. Commencement exercises for the 2020-2021 academic year are scheduled for Saturday, May 8, 2021. Modality of the ceremonies is to be determined as the College continues to closely monitor federal, state, and local guidelines surrounding the COVID-19 pandemic.
 

6.Q. 2021 CCATT Annual Conference. The 2021 Community College Association of Texas Trustees (CCATT) Annual Conference has been set for Thursday, Friday and Saturday, June 10-12, 2021, at The Westin at The Domain Austin, TX. Members of the Board of Regents are encouraged to attend with Dr. Millicent Valek, President. Registration for the conference is to be made through Kasie Guthrie, Executive Assistant to the President.
 

6.R. Policy Review. At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda. Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policy DIAA (LEGAL) regarding employees' freedom from discrimination, harassment, and retaliation related to sex and sexual violence can be found at: https://pol.tasb.org/Policy/Download/215?filename=DIAA(LEGAL).pdf.
 

6.S. Brazosport College Calendar. The Brazosport College Calendar for February 5, 2021 through March 15, 2021 is attached.
 

7. Reports/Presentations
 

7.A. Endowment Investment Update. Mr. Shannon Willems, AB Bernstein, will provide information on the performance and allocation of the College endowment funds.  Included is Mr. Willems’ presentation.
 

7.B. Report on Performance. The Director of Institutional Research provides information on selected measures of College performance in the attached Performance Report.
 

7.C. President's Report.
-College Update
-Legislative Update
-Regents' Visibility
 

8. Unfinished Business
 

8.A. Proposed Amended Board Policy - BBE (LOCAL) - Board Members - Authority. The Vice President, Human Resources, recommends adoption of amended Policy BBE (LOCAL) regarding the authority of Board members. Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in underlined red font, and deleted language in red font with a strike-through.

This proposed amended policy is presented for second reading and adoption.
 

8.B. Proposed Amended Board Policy - BE (LOCAL) - Policy and Bylaw Development. The Vice President, Human Resources, recommends adoption of amended Policy BE (LOCAL) regarding policy and bylaw development.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in underlined red font, and deleted language in red font with a strike-through.

This proposed amended policy is presented for second reading and adoption.
 

9. New Business
 

9.A. Audit Engagement for 2020-2021 Fiscal Year. Attached is an engagement letter from the firm of KM&L, LLC describing the services to be performed for the College for the year ending August 31, 2021.  This will be the fourth year of a five-year appointment awarded in January 2018.  The fee estimate included in the engagement letter is $49,600 for services as described in the letter.  Also attached is a list of the actual fee billings for previous audits.

It would be appropriate for the Board to accept the engagement letter and appoint the firm KM&L, LLC as auditor for the fiscal year ending August 31, 2021.
 

9.B. Personnel.
 

9.B.1. Employment of Ms. Lisa Templer as Vice President, Financial Services & CFO. Based on input from the search committee, the President recommends the employment of Ms. Lisa Templer as Vice President, Financial Services & CFO for the remainder of the FY21 academic year. A biographical summary and position notice are also included.

It would be appropriate for the Board to approve the contract for the period and conditions identified.
 

9.B.2. Employment of Ms. Jennifer Finney as Director, Small Business Development Center. Included in the agenda is a communication from the Vice President, Industry & Community Resources, recommending the employment of Ms. Jennifer Finney as Director, Small Business Development Center for the remainder of the SBDC grant year until September 30, 2021. A biographical summary and position notice are also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.
 

9.C. Financial Report. Attached is the financial report for December 2020. 

It is recommended that the Board accept the financial report.