October 19, 2020 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students. The Registrar’s Office reports the attached headcount/contact hour enrollment for the Fall 2020 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report. The Registrar’s Office reports the attached dual credit and concurrent enrollment for the Fall 2020 semester.
 

6.A.3. Community Education Courses. The Director, Community Education, reports the attached enrollment and participant hours for September 2016-2020.
 

6.A.4. Center for Business/Industry Training. The Director, Center for Business/Industry Training, reports the attached enrollment and participant hours for September 2016-2020.
 

6.B. Report of Taxes Collected. Attached is the report of taxes collected for the month of September 2020.
 

6.C. Report of Unfilled Positions. The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.
 

6.D. Resignations and Retirements. Pursuant to Board Policy DMD (LOCAL), the President has accepted the written notice of retirement from the following contract-level employee:  

Dr. Janice Goines, Director, Small Business Development Center, submitted her retirement, effective January 31, 2021.
 

6.E. New Teachers for Community Education Program. Attached is a communication from the Director, Community Education, reporting on two new teachers for the Community Education Program.
 

6.F. Fund Development Report. The Vice President, College Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for the months of September and October 2020.
 

6.G. Board Focus Report. The Vice President, College Advancement, provides the Board Focus report for the 3rd quarter of 2020.  The report is a summary of Regent Visibility activities from January 1, 2020 through September 30, 2020.
 

6.H. Community Development Block Grant Budget. Attached is a communication from the Director, Business Services, reporting on a notification from Brazoria County that Brazosport College has received approval for the Community Development Block Grant for 2020-2021, in the amount of $25,000 for Community Education workforce program scholarships.

The President, under authority granted by the Board, has approved this recommendation.
 

6.I. Additional Funding for Small Business Development Center (SBDC).  Attached is a communication from the Director, Business Services, regarding notification from the Small Business Development Center of additional funding in the amount of $30,300 for 2019-2020 bringing the total budget to $165,611.

The President, under authority granted by the Board, has approved this recommendation.
 

6.J. Marketing & Communications Annual Report. The Director, Marketing & Communications, provides the attached annual report of the Marketing & Communications Department for the year 2019-2020.
 

6.K. Grant Administration Annual Report. The Office of Grant Administration provides the attached Annual Report for 2019-2020.
 

6.L. THECB Accountability Report.  The Texas Higher Education Coordinating Board regularly updates its accountability system for Texas institutions of higher education. Attached for the Board's information is a memorandum from the Texas Higher Education Coordinating Board with online access to the accountability report for Brazosport College. Also attached are an Instruction Guide for the accountability system and the Financial Condition Analysis of Texas Public Community College Districts.
 

6.M. THECB Almanac.  The Texas Higher Education Coordinating Board launched its 10th annual Texas Public Higher Education Almanac as part of the agency’s ongoing commitment to provide increasingly useful and actionable information and insight through its rich data resources. The 2020 Texas Public Education Almanac is attached and includes national, statewide, and institution-specific data in several key areas, including student demographics, educational attainment, and institutional information. The almanac draws from data in the agency’s accountability system -- long recognized as a "best practice" national model for higher education performance data.
 

6.N. Gator Gallop. The annual Gator Gallop has been cancelled for this year due to the past few years of declining participation and logistics surrounding the current pandemic.
 

6.O. Community Education Graduation. The Community Education graduation ceremony traditionally held in December has been cancelled for 2020 due to COVID-19.
 

6.P. 2020 Higher Education Leadership Conference. The 2020 Texas Higher Education Leadership Conference is tentatively scheduled for Thursday, November 19, 2020 as a virtual event. More details to be provided. Members of the Board of Regents are encouraged to attend the virtual conference with Dr. Millicent Valek, President. Registration for the conference is to be made through Kasie Guthrie, Executive Assistant to the President.
 

6.Q. LVN Pinning Ceremony. The LVN Pinning Ceremony is scheduled for Thursday, December 10, 2020, at 6:00 p.m. in the Clarion. Due to safety concerns surrounding the global pandemic, this will be an invitation only event with limited and socially distanced audience.
 

6.R. Law Enforcement Academy Graduation. The Law Enforcement Academy Graduation will be held on Friday, December 11, 2020, at 6:00 p.m. in the Clarion.  Due to safety concerns surrounding the global pandemic, this will be an invitation only event with limited and socially distanced audience.
 

6.S. January 2021 Board Meeting. The January 2021 meeting of the Board of Regents is set for Tuesday, January 19, 2021, due to a College holiday on Monday, January 18, 2021.
 

6.T. Board Policy Review. At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policies DHB (LEGAL) and DHB (LOCAL) regarding Employee Standards of Conduct - Searches and Alcohol/Drug Testing can be found at: https://pol.tasb.org/Policy/Download/215?filename=DHB(LEGAL).pdf and https://pol.tasb.org/Policy/Download/215?filename=DHB(LOCAL).pdf.
 

6.U. Brazosport College Calendar. The Brazosport College Calendar for October 27, 2020 through January 1, 2021 is attached.
 

7. Reports/Presentations
 

7.A. Endowment Investment Update. Mr. Shannon Willems, AB Bernstein, will provide information on the performance and allocation of the College endowment funds.  Included is Mr. Willems’ presentation.
 

7.B. Quarterly Report on Performance. The Director, Institutional Research provides information on selected measures of College performance in the attached Performance Report.
 

7.C. President's Report.
-College Update
-Regents' Visibility
 

8. New Business
 

8.A. Vendor Approval - IT Department. Attached is a communication from the Information Technology (IT) department recommending Board approval of the listed IT vendors for FY 2021 which are anticipated to have goods and/or services purchased in an amount greater than $100,000.  The Vice President, Financial Services & CFO, and President join in this recommendation.

It would be appropriate for the Board to approve the attached IT vendor listing for FY 2021.
 

8.B. Vendor Approval - Facility Services. Attached is a communication from the Facility Services department recommending Board approval of the listed preferred vendors for FY 2021 which are anticipated to have goods and/or services purchased in an amount greater than $100,000.  The Vice President, Financial Services & CFO, and President join in this recommendation.

It would be appropriate for the Board to approve the attached Facility Services vendor listing for FY 2021.
 

8.C. Request for Approval of Modifications to 2020 Objectives and Vision 2025. In April of 2020, the Board adopted Vision 2025. As in previous planning cycles, staff have the opportunity to make changes to objectives. Modifications to objectives reflect the College’s progress in meeting some goals early (highlighted in yellow) or changes in dates (in red). The updated Vision 2025 document is attached and presented for consideration. Changes are highlighted within the document as described above. 

It would be appropriate for the Board to consider the request for approval of modifications to Vision 2025 objectives.
 

8.D. Schedule 2021 Board Workshop. As part of the College’s planning process, the Board meets in an annual workshop to study information, measure progress toward milestones and discuss future directions. 

Anticipating we will be operating with restrictions imposed by the COVID-19 pandemic, a modified format is proposed for February 5-6, 2021. Professional Development workshop sessions will take place on Friday afternoon, 1:30-4:30 p.m.  These workshop sessions will be delivered in a hybrid model, allowing Regents and staff to choose to attend these sessions in person or to participate remotely.  A Special Board meeting will be held remotely on Saturday morning, 9:00-10:30 a.m.  The Board meeting will provide an opportunity to review the College’s five-year financial outlook and consider updates to the Strategic Plan Vision 2025. 

It would be appropriate for the board to set the date and times for the 2021 Board Workshop.
 

8.E. December 2020 Board Meeting. Due to COVID-19, the College is unable to host the annual holiday lunch. The December 2020 meeting of the Board of Regents is proposed for Thursday, December 10, 2020, at 6:30 p.m. to be held remotely via Zoom. 

It would be appropriate for the board to set the date for the December 2020 Board Meeting.
 

8.F. College Calendar Recommendations. The Vice President, Academic & Student Affairs, submits the attached 2021-2022 academic calendar. 

The President recommends approval of the calendar as submitted.
 

8.G. One-Time Incentive Payment. As a part of approving the Fiscal Year 2021 budget during its meeting on August 17, 2020, the Board approved a one-time annual incentive payment for all faculty and administrative and support staff who are paid pursuant to the College’s salary structures, were employed on or before September 1, 2020, and are employed at the time of the payment.  The motion included a provision that this payment is being made for the public purpose of increasing compensation for these employees since salary step increases for FY21 were not approved, effective September 1, 2020, due to the coronavirus pandemic.  The funds for these payments are not to exceed a total expense of $700,000 and will come from contingency funds set aside in FY21 budget.

The Vice President, Human Resources recommends the formula for the one-time incentive payment consist of a payment of 2.5% of each eligible full-time employee’s annual salary and a flat rate of $500 for each eligible part-time employee who is paid on the administrative and support staff salary structure.  This payment is estimated to be a total of $477,000 and it is anticipated that this payment will occur as part of the December 2020 payroll. 

The President joins in this recommendation. It would be appropriate for the Board to approve the one-time incentive payment to the full-time and part-time employees paid on the salary structures pursuant to the formula described above.
 

8.H. Sale of Property Held in Trust. Attached is a communication from the Brazoria County Tax Office containing a recommendation from the Property Tax Resale Committee of Brazoria County for the sale of certain property held in trust by Brazoria County (account number 8110-3536-111).

It would be appropriate for the Board to approve the sale of property held in trust.
 

8.I. Financial Report. Attached is the financial report for September 2020. 

It is recommended that the Board accept the financial report.
 

9. Executive Session

The President requests an Executive Session as provided in the Texas Government Code, Section 551.074.

For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
-To discuss evaluation, contract and employment terms and contract renewal for President.

Open Session

Action on Items Discussed in Executive Session

Consideration and action, if any, regarding items discussed in Executive Session.  (Those listed under Executive Session in this notice.)