June 15, 2020 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications.
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students. The Registrar’s Office reports the attached headcount/contact hour enrollment for the Summer I 2020 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report. The Registrar’s Office reports the attached dual and concurrent enrollment for the Summer I 2020 semester.
  

6.A.3. Community Education Courses. The Director, Community Education, reports the attached enrollment and participant hours for May 2016-2020.
 

6.A.4. Center for Business/Industry Training. The Director, Center for Business/Industry Training, reports the attached enrollment and participant hours for May 2016-2020.
 

6.B. Report of Taxes Collected. Attached is the report of taxes collected for the month of May 2020. 
 

6.C. Report of Unfilled Positions. The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.
 

6.D. Resignations and Retirements. Pursuant to Board Policy DMD (LOCAL), the President has accepted the written notice of resignation from the following contract employee:  

Dr. Douglas Walcerz, Dean of Planning, Institutional Effectiveness, and Research, has submitted his resignation to be effective July 6, 2020.
 

6.E. New Teachers for Community Education Program. There are no new teachers to report for the Community Education Department.
 

6.F. Fund Development Report. The Vice President, College Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for the months of May and June 2020.
 

6.G. Community Education Fall 2020 Schedule. The Vice President, Industry & Community Resources, recommends the attached Community Education Fall 2020 Schedule.
 

6.H. Community Education Fall 2020 New Course Cost per Student. The Vice President, Industry & Community Resources, recommends the attached new course cost per student for the Community Education Program Fall 2020 semester.
 

6.I. Adjunct Credit Teachers, Summer I 2020. The Interim Vice President, Academic & Student Affairs, recommends approval of adjunct teachers in the attached memo for 2020 Summer I semester credit courses. Each of the teachers is qualified in the area of assignment.
 

6.J. Report on College Testing Program. The Director, Counseling & Testing, provides the attached report on the college testing program for the past year.
 

6.K. Dual Credit Recognition. Brazosport College recognizes dual credit students by awarding cords and certificates to high school graduates with distinction. A report for the last academic year is attached. 
 

6.L. Community Education Annual Report. The Director, Community Education, provides the attached annual report.
 

6.M. Guided Pathways Update. The Interim Vice President, Academic & Student Affairs, provides the attached update on the College’s Guided Pathways efforts.
 

6.N. Honors Program Annual Report. The Director, Honors Program, provides the attached update on activities of the Honors Program for the past year.
 

6.O. Annual Report on Fine Arts Activities. The Division Chair for Communications & Fine Arts provides the attached report on the activities of the Art, Drama, and Music departments for the past year.
 

6.P. Action Taken Under COVID-19 Board Resolution.  In accordance with the COVID-19 Resolution passed at the April 20, 2020 Board Meeting, the following action was taken by Dr. Millicent Valek, President, during the period of May 8, 2020 through June 4, 2020 pursuant to the authority granted by the Resolution and was reported to the Board Chair on June 4, 2020:

1. Signed an agreement with RNDI Companies in the amount of $189,590 for the removal of asbestos in the ceiling.
 

6.Q. ADN Pinning Ceremony. The ADN Pinning Ceremony will be held at a date to be determined based on conditions that would allow people to gather safely.
 

6.R. Law Enforcement Academy Graduation. The Law Enforcement Academy Graduation will be held at a date to be determined based on conditions that would allow people to gather safely.
 

6.S. July Board Meeting – None Scheduled.  
 

6.T. 2020 CCATT Annual Conference. Due to COVID-19, the Community College Association of Texas Trustees (CCATT) has cancelled the 2020 CCATT Annual Conference. 
 

6.U. ACCT Leadership Congress 2020. Registration for the 2020 ACCT Annual Leadership Congress is now open.  It will be held at the Hyatt Regency Chicago Hotel, Wednesday, September 30th to Saturday, October 3rd.  Members of the Board of Regents are encouraged to attend with Dr. Millicent Valek, President. Reservations are to be made through Kasie Guthrie, Executive Assistant to the President, no later than Monday, July 20, 2020, in order to ensure a lower rate for the conference and hotel.  Presentation proposals are due by Wednesday, July 1, 2020.  More information on the ACCT Leadership Conference can be found at: https://www.congress.acct.org/.
 

6.V. BC Foundation Gator Classic. Due to COVID-19, the Brazosport College Foundation Gator Classic presented by Freeport LNG has been postponed.  The two day event is rescheduled for October 29-30, 2020.  The Blue Jacket Social will be held Thursday, October 29, 2020, at the Dow Academic Center at Brazosport College from 6:00-8:00 p.m.  The Golf Tournament will be held Friday, October 30, 2020, at the Wilderness Golf Course. 
 

6.W. Policy Review. At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policy DGC (LEGAL) regarding Employee Rights and Privileges – Employee Expression and Use of College Facilities is attached for the Board's information and also can be found at: https://pol.tasb.org/Policy/Download/215?filename=DGC(LEGAL).pdf.
 

6.X. Brazosport College Calendar. The Brazosport College Calendar for June 17, 2020 through August 20, 2020 is attached.
 

7. Reports/Presentations
 

7.A. Budget Study. The Vice President, Financial Services & CFO, has provided the attached handout to be used during the budget discussion at this meeting.
 

7.B. Quarterly Report on Performance. The Dean, Planning, Institutional Effectiveness & Research, provides information on selected measures of College performance in the attached Performance Report. 
 

7.C. President's Report.

7.C.1. College Update

7.C.2. COVID-19 Outlook

7.C.3. Regents' Visibility
 

8. New Business
 

8.A. Endowment Account Scholarships.  Attached is a communication from the Vice President, Financial Services & CFO, recommending approval of not reducing endowment account balances with scholarships.  The President joins in this recommendation.

It would be appropriate for the Board to approve the request to not reduce endowment account balances with scholarships for fiscal years 2020 and 2021.
 

8.B. BASF/NeuAG, LLC Tax Abatement. On January 28, 2020, through Court Order No. 7.P.1, the Commissioners Court of Brazoria County approved a tax abatement application for BASF Corporation located in the existing BASF Corporation Reinvestment Zone No. 15. On March 16, 2020 the Brazosport College Board of Regents passed the seven (7) year, $90,000,000 abatement request. 

BASF Corporation has decided to partner with a third party, NeuAG, LLC, to build, own, and operate the facility that was proposed in the tax abatement agreement. BASF will continue to own the land and lease the land to NeuAG.  BASF is requesting the modification to the agreement to include NeuAG, LLC. The request was approved by the Commissioners Court of Brazoria County on May 12, 2020 (attached). 

It would be appropriate for the Board to consider the abatement modification request and consider authorizing the President to execute the assignment. 
 

8.C. Custodial Services Contract. Attached is a communication from the Vice President, Financial Services & CFO, recommending approval of the custodial services contract with McLemore Building Maintenance.  The President joins in this recommendation.

It would be appropriate for the Board to approve custodial services contract with McLemore Building Maintenance for the period of October 1, 2020 through September 30, 2021.
 

8.D. Request to Waive Provision of Board Policy BE (LOCAL).  Due to recent Title IX regulations by the U.S. Department of Education related to the prevention of sexual discrimination, the President and the Vice President, Human Resources, request and recommend that the Board waive the provision of Board policy BE (LOCAL) that requires two Board meetings to amend policies.  Specifically, policy BE (LOCAL) states: “proposed policies or amendments introduced and recommended to the Board at one meeting shall not be adopted until a subsequent meeting.  Action may be taken, however, to allow for special circumstances that demand an immediate response.”  The U.S. Department of Education released new Title IX regulations on May 6, 2020 and states that colleges and universities should have their policy amendments in place by August 14, 2020.  To be able to meet this quick deadline, amendments to policies DIAA (LOCAL), FFDA (LOCAL) and FMA (LOCAL) would be presented for reading and adoption at the Board’s meeting scheduled for Monday, August 3, 2020.  

Therefore, due to these special circumstances, it would be appropriate for the Board to read and consider for adoption any necessary amendments to policies DIAA (LOCAL), FFDA (LOCAL), and FMA (LOCAL) at its August 3, 2020 meeting without a second reading at a subsequent meeting.
 

8.E. Public Meeting for 2020-2021 Budget. State law requires a meeting for the purpose of considering a budget for public institutions and discussing the tax rate required to support the budget.  If the proposed tax rate will exceed the rollback or the effective tax rate (whichever is lower), a record vote is required and two public hearings must be scheduled.

It would be appropriate for the Board to set the public meeting for Monday, August 3, 2020, at 5:30 p.m. for the purpose of considering the 2020-2021 budget and to discuss the tax rate.
 

8.F. First Public Hearing for Tax Rate. State law requires two public hearings for the purpose of considering and adopting a tax rate for public institutions.  No action will be taken during this meeting.

It would be appropriate for the Board to set the first public hearing for Monday, August 17, 2020, at 6:30 p.m., immediately preceding the regularly scheduled Board meeting, for the purpose of considering the 2020-2021 tax rate.
 

8.G. Second Public Hearing for Tax Rate. State law requires two public hearings for the purpose of considering and adopting a tax rate for public institutions.  No action will be taken during this meeting.

It would be appropriate for the Board to set the second public hearing for Tuesday, September 8, 2020, at 5:30 p.m. for the purpose of considering the 2020-2021 tax rate.
 

8.H. Proposed Amended Board Policy – FLA (LOCAL) – Student Rights and Responsibilities – Student Expression and Use of College Facilities.  The Vice President, Human Resources, recommends adoption of amended Policy FLA (LOCAL) regarding student expression and use of college facilities.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, new language in blue font, and deleted language in blue font with a strike-through.

This proposed amended policy is presented for first reading. 
  

8.I. Personnel.
 

8.I.1. Employment of Ms. Susan Lancaster as Coordinator, ACE it Program. Included in the agenda is a communication from the Vice President, Academic & Student Affairs, recommending the employment of Ms. Susan Lancaster as Coordinator, ACE it Program, for the remainder of the 2019-2020 academic year and the 2020-2021 academic year. A biographical summary and position notice are also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.
 

8.I.2. Employment of Ms. Kamilah Campbell-Zorn as Humanities Faculty. Included in the agenda is a communication from the Vice President, Academic & Student Affairs, recommending the employment of Ms. Kamilah Campbell-Zorn as Humanities Faculty for the 2020-2021 academic year. A biographical summary and position notice are also included.

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.  
 

8.J. Financial Report. The Vice President, Financial Services & CFO, provides the attached financial report for May 2020. 

It is recommended that the Board accept the financial report.