June 15, 2015 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students.  Enrollment information for the Summer I 2015 semester is attached.
 

6.A.2. Dual Credit and Concurrent Enrollment Report.  The Registrar’s Office reports the attached dual credit and concurrent enrollment for the Summer I 2015 semester.
 

6.A.3. Community Education Courses.  The Director, Community Education, provides the attached enrollment numbers for the Community Education Program for the month of May 2012-2015.
 

6.A.4. Center for Business/Industry Training.  The Director, Center for Business/Industry Training, reports the attached enrollment and participant hours for May 2011-2015.
 

6.B. Report of Taxes Collected.  Attached is the Brazoria County Tax Collector Monthly Report for the month of May 2015.
 

6.C. Report of Unfilled Positions.  The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.
 

6.D. Approval of New Teachers for Community Education Program.  There were no new teachers to report for the Community Education Program.
 

6.E. Approval of Community Education Schedule for Fall 2015.  The Director, Community Education, recommends the attached Community Education Fall 2015 Schedule.
 

6.F. Adjunct Credit Teachers, Summer I 2015. The Vice President, Academic and Student Affairs, recommends approval of adjunct teachers in the attached memo for 2015 Summer I, semester credit courses. Each of the teachers is qualified in the area of assignment.
 

6.G. Dual Credit Recognition. Beginning in May 2010, Brazosport College began recognizing dual credit students by awarding cords and certificates to high school graduates with distinction. A full report for the last academic year is attached.
 

6.H. Fund Development Report.  The Vice President, College Advancement, provides a report on fund development activities of the Brazosport College Foundation for the months of May- June 2015.
 

6.I. Community Education Annual Report.  The Director, Community Education, provides the attached annual report on the Community Education program.
 

6.J. Report on College Testing Program. The Director, Counseling and Testing, provides the attached report on the college testing program for the past year.
 

6.K. Honors Program Annual Report. The Director, Honors Program, provides the attached update on activities of the Honors Program for the past year.
 

6.L. Annual Report on Fine Arts Activities. The Division Chair for Communications and Fine Arts, provides the attached report on the activities of the Art, Drama, and Music departments for the past year.
 

6.M. SACS Reaffirmation Update.  The Dean of Planning, Institutional Effectiveness and Research provides the attached update on the SACS 2016 reaffirmation process.
 

6.N. Additional Funding for Small Business Development Center (SBDC).  Included in the agenda, is a communication from the Director, Business Services, regarding notification from the University of Houston U.S. Small Business Administration of additional funding in the amount of $9,030 for 2014-2015 for the Small Business Development Center bringing the total budget to $132,796.

The President, under authority granted by the Board, has approved this recommendation.
 

6.O. July Board Meeting – None Scheduled.  The Board will not meet in July.
 

6.P. ACCT Leadership Congress 2015. The 46th Annual ACCT Leadership Congress is scheduled for October 14 – 17, 2015, in San Diego, CA.  The theme for the Congress is High Expectations:  The New Community College Model.  Registration for the conference is now open and is to be made through Serena Andrews, Vice President, College Advancement.  Two members of the Board of Regents are encouraged to attend with Dr. Millicent Valek, President.
 

6.Q. Construction Update.  On Thursday, June 4th, concrete for twenty-two tilt walls was poured for the welding lab. This is approximately half of the tilt wall panels that will be needed.  The remainder will be formed and poured on top of this first set.  Underground drains to the retention pond and the plumbing/electrical/technology conduits are complete.  After all tilt walls are in place, the slab will be poured, which will happen in approximately three weeks.
 

6.R. Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policies may be addressed to the President prior to the meeting for clarification and/or discussion.  

The attached policy, CIA (Legal), is presented for the Board's information and also can be found at: http://pol.tasb.org/Policy/Download/215?filename=CIA(LEGAL).pdf
 

6.S. Brazosport College Calendar.  The Brazosport College Calendar for June 17 – August 20, 2015, is attached.
 

7. Reports/Presentations
 

7.A. Budget Study. A document titled “Brazosport College 2015-2016 Proposed Budget” that contains the assumptions used and other highlights of the proposed 2015-2016 budget will be distributed and discussed during this meeting.
 

7.B. Report on Performance.  The Vice President, Academic and Student Affairs, provides information on selected measures of College performance in the attached Performance Report. The Vice President, Academic & Student Affairs, will be present to provide additional information about these measures.
 

7.C. President's Report. 

•Legislative Overview
•College Update
 

8. New Business
 

8.A. Job Order Contract Amendment. TIC, a job order contractor, has discontinued business in the Brazosport area.  Infinity Maintenance Services, LP absorbed the former employees of TIC.  Attached is the documentation. 

It is recommended that the Board approve Infinity Maintenance Services, LP as a job order contractor.
 

8.B. Board Evaluation of Investment Advisor.  A provision in the Endowment Policy requires that the Investment Advisor be evaluated by the Board annually. Included is the evaluation of the Investment Advisor. This document will be sent to the Investment Advisor with instructions to return it with comments and the final version will be presented at the August 2015 Board meeting.
 

8.C. Building Cleaning Service.  Attached is a communication from the Vice President, Administrative Services proposing the second of four possible renewals of the contract with McLemore Building Maintenance to provide building cleaning services.  The President recommends approval.  

It would be appropriate for the Board to approve the renewal of the contract with McLemore Building Maintenance to provide building cleaning services.
 

8.D. Food Services Provider.  An amendment to the Agreement for Food Services is presented for approval. Besides increasing the monthly commission on Net Revenues paid to the College, it also outlines steps for auditing payroll-related items assuring compliance as well as validation of food sale totals to calculate commissions. It also requests a two-year extension of Tommy’s contract to August 31, 2019.  The previous extension will end on August 31, 2017.  

It would be appropriate for the Board to approve the amendment and the extension of the contract with Tommy’s.
 

8.E. Faculty and Administrative/Support Staff Salary Structures.  When the Board of Regents adopted the salary structure models in February of 1999, there was a commitment by the Board to periodically review the compensation structures to ensure salaries reflect parity within the labor market.  Prior salary surveys occurred in 2002, 2004, 2006, 2008, 2010 and 2013.  The market surveyed in 2013 included the Gulf Coast Colleges, two-year colleges in Texas awarding baccalaureate degrees, and select employers in southern Brazoria County.  As in previous market surveys, Brazosport College collected and compiled the data and Fox Lawson & Associates was responsible for the analysis and providing any recommendations for the revisions to the current salary structure.  In June of 2014, the Board approved salary structures that represented approximately 60% of the market adjustment recommended by Fox Lawson & Associates.  The proposed salary structures currently before the Board include the remaining market adjustment recommended by Fox Lawson & Associates.  The proposed salary structures are attached.

It would be appropriate for the Board of Regents to consider revisions to both the Faculty Salary Structure and the Administrative/Professional and Support Staff Salary Structures, to be effective September 1, 2015.
 

8.F. Step Increase for FY 2016.  Brazosport College’s employees progress through both salary structures via steps.  Each step represents approximately a 3% increase in salary. As new salary structures have been adopted, compression of employees at the lower steps of each structure has been problematic.  This has resulted in new employees being placed at the same step as employees with past service to Brazosport College.  A step increase for each eligible faculty, administrative, professional, and support staff member helps minimize this salary compression.

It would be appropriate for the Board to consider a step increase for eligible employees, to be effective September 1, 2015.
 

8.G. Public Meeting for 2015-2016 Budget.  State law requires a meeting for the purpose of considering a budget for public institutions and discussing the tax rate required to support the budget.  If the proposed tax rate will exceed the rollback or the effective tax rate (whichever is lower), a record vote is required and two public hearings must be scheduled.  

It would be appropriate for the Board to set the public meeting for Monday, August 3, 2015 at 5:30 p.m., in Room 104 in the Brazosport College Corporate Learning Center, for the purpose of considering the 2015-2016 Budget and to discuss the tax rate.
 

8.H. First Public Hearing for Tax Rate.  State law requires two public hearings for the purpose of considering and adopting a tax rate for public institutions.  No action will be taken during this meeting.  

It would be appropriate for the Board to set the First Public Hearing for Monday, August 17, 2015 at 6:30 p.m., Room 104 in the Brazosport College Corporate Learning Center, for the purpose of considering the tax rate.
 

8.I. Second Public Hearing for Tax Rate.  State law requires two public hearings for the purpose of considering and adopting a tax rate for public institutions.  No action will be taken during this meeting.  

It would be appropriate for the Board to set the second public hearing Tuesday, September 8, 2015 at 6:30 p.m. in Room 104 in the Brazosport College Corporate Learning Center, for the purpose of considering the tax rate.
 

8.J. Board Policy Revision- BBE (Local). The Vice President, Human Resources, recommends revisions to Policy BBE (Local) – Board Members – Authority.  Board policy provides that additions or revisions to policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the policy, with existing policy language appearing as regular text, deleted language appearing with a line through it, and new language in bold print.  

Revisions to this policy are presented for a first reading.
 

8.K. Board Policy Revision- BD (Local).  The Vice President, Human Resources, recommends revisions to Policy BD (Local) – Board Meetings.  Board policy provides that additions or revisions to policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the policy, with existing policy language appearing as regular text, deleted language appearing with a line through it, and new language in bold print.  

Revisions to this policy are presented for a first reading.
 

8.L. Proposed New Board Policy - BFE (Local).  The Vice President, Human Resources, recommends revisions to Policy BFE (Local) – Chief Executive Officer - Evaluation.  Board policy provides that additions or revisions to policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of policy BFE (Local), which is a proposed new policy.    

This policy is presented for a first reading.
 

8.M. Proposed New Board Policy - BH (Local). The Vice President, Human Resources, recommends revisions to Policy BH (Local) – Administrative Rules and Regulations.  Board policy provides that additions or revisions to policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of policy BH (Local), which is a proposed new policy.  

This policy is presented for a first reading.
 

8.N. Proposed New Board Policy - CIA (Local).  The Vice President, Human Resources, recommends revisions to Policy CIA (Local) – Equipment and Supplies Management – Records Management.  Board policy provides that additions or revisions to policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of policy CIA (Local), which is a proposed new policy.    

This policy is presented for a first reading.
 

8.O. Financial Report. The financial report for May 2015 is included as a separate exhibit. It is recommended that the Board accept the financial report.