December 11, 2023 at 7:00 PM - Regular School Board Meeting
Agenda |
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1. Call meeting to order
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2. Pledge of Allegiance
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3. (INFORMATIONAL) Truth and Taxation (7:00 p.m.) Regular Board Meeting to follow (7:15 p.m.)
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4. "District #881 is Proud of"
Presenter:
Rowe
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5. (INFORMATIONAL) Recognition of visitors
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6. (ACTION) Approve the agenda for the regular school board meeting held on Monday, December 11, 2023.
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7. (ACTION) Approve the consent agenda for the regular school board meeting held on Monday, December 11, 2023 (See Exhibit 1 - Consent Agenda; November 13, 2023 Minutes; Board Checks; Manual Checks; Operating Investments; OPEB Investments, Technology Bond Investments, Monthly Donations, Payroll Contribution Checks) ROLL CALL VOTE
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8. (INFORMATIONAL) Open Forum
Description:
At all regular, special, committee, and public hearings, a speaker will have up to 3 minutes. An extension may be granted by the approval of the board or committee.
Registrations will continue until the meeting is called to order. Appearances after this point will be at the discretion of the chairperson. Register 15 minutes before regular, special, and committee meetings or 30 minutes before a public hearing. The board will follow Policy 206, PUBLIC PARTICIPATION IN SCHOOL BOARD MEETINGS/COMPLAINTS ABOUT PERSONS AT SCHOOL BOARD MEETINGS AND DATA PRIVACY CONSIDERATIONS. |
9. (7:10) Unfinished Business
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9.A. 2022-2023 School Audit
Description:
(ACTION) Motion to accept the annual financial audit as prepared by Schlenner, Wenner & Co. (See Exhibit 2.1, 2.2, 2.3)
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9.B. Enrollment - November 30
Description:
(INFORMATIONAL) November 30 Enrollment Numbers - Currently, we are above our budgeted student count (See Exhibit 3)
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9.C. Truth and Taxation
Description:
To be approved after the Truth in Taxation Hearing - (ACTION) Motion to certify the 2023 payable 2024 tax levy at $3,858,002.37 after adjustments (See Exhibit 4.1, 4.2)
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9.D. 2023-2024 Weather Plan
Description:
(INFORMATIONAL) Presentation on the weather matrix that is used to make decisions during the winter time (See Exhibit 5)
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9.E. Food Service Monthly Update
Description:
(INFORMATIONAL) Monthly food service update (See Exhibit 6)
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10. (7:20) New Business
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10.A. Siemens Service Contract
Description:
(ACTION) Motion to approve Siemens Service Contract for the 2023-24 School Year for a cost of $10,776.00. This would be paid out of our LTFM funds (See Exhibit 7)
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10.B. Resolution Combing Polling Places
Description:
RESOLUTION ESTABLISHING COMBINED POLLING PLACES FOR MULTIPLE PRECINCTS AND DESIGNATING HOURS DURING WHICH THE POLLING PLACES WILL REMAIN OPEN FOR VOTING FOR SCHOOL DISTRICT ELECTIONS NOT HELD ON THE DAY OF A STATEWIDE ELECTION (See Exhibit)
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10.C. Approval for authority to make fund transfers
Description:
(ACTION) Motion to delegate to Lisa Rademacher, Financial Manager, and Mike Rowe, Superintendent, the authority to make fund transfers for investment of excess money during the 2024 fiscal year. MS 118A.04; MS 118A.05; MS 118A.06
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10.D. Approval for authority to sign documents
Description:
(ACTION) Motion to approve a resolution authorizing Lisa Rademacher, Finance Manager, and Mike Rowe, Superintendent, the authority to sign documents on behalf of Independent School District #881 during the 2024 fiscal year.
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10.E. Approval for authority to make transactions
Description:
(ACTION) Motion to delegate to David Hansen, Principal, Lisa Rademacher, Financial Manager, and Mike Rowe, Superintendent, authority to make transactions through the Savings Account for the Scholarship Fund on behalf of Independent School District #881 during the 2024 fiscal year.
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10.F. Approval of admission to and control of the contents of Safe Deposit Box #6954
Description:
(ACTION) Motion to delegate to Randy Benoit, Technology Coordinator, Melissa Jensen, Technology Assistant, Lisa Rademacher, Financial Manager, and Mike Rowe, Superintendent, admission to and control of the contents of Safe Deposit Box #6954 on behalf of Independent School District #881 during the 2024 fiscal year.
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10.G. December State of the School
Description:
(INFORMATIONAL) State of the School - Superintendent Rowe will give an update on Maple Lake Public Schools (See Exhibit 9)
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11. (7:45) Representative Reports
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11.A. District Leadership Team - Colleen Carlson
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11.B. ECFE/Community Education - Liz Lind
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11.C. Food Service Committee- Branson Thomas
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11.D. Meeker and Wright Special Ed Co-Op - Colleen Carlson
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11.E. Minnesota State High School League - Kaitlyn Helmbrecht
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11.F. Safe Schools Committee - Colleen Carlson
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11.G. Technology Committee - Chris Paumen
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11.H. Wright Technical Center - Colleen Carlson
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11.I. Elementary School - Kris Harlan
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11.J. High School - Dave Hansen
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12. (7:55) Committee Reports
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12.A. Activities Committee - C. Paumen, J. Paumen, Helmbrecht
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12.B. Building and Grounds Committee - C. Paumen, Helmbrecht, Thomas
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12.C. Confidential Staff Committee - Carlson, Anderson, Thomas
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12.D. Finance and Programs Committee - Helmbrecht, Carlson, Anderson
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12.E. Licensed Staff Committee - Helmbrecht, C. Paumen, J. Paumen
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12.F. Support Staff Committee - Anderson, Lind, J. Paumen
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13. (8:20) Set Meeting Dates
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14. (8:25) Other Business
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14.A. Mail
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14.B. Upcoming Meetings
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14.B.1. District Leadership Team Meeting at 7:15 a.m. on Tuesday, December 19, 2023, in the Board Room
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14.B.2. Regular School Board Meeting at 7:00 p.m. on Monday, January 8, 2024, in the Board Room
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14.C. Miscellaneous Information
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14.C.1. Maple Lake Staff Breakfast - December 12, 2023, at 8:30 a.m. in the Elementary School Cafeteria
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14.C.2. Maple Lake Holiday Social - December 13, 2022, starting at 4:00 p.m. at Madigans
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15. (8:40) Adjourn
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