January 6, 2020 at 6:00 PM - Organizational Meeting

Description: 
Director Guerard is the chairperson.  The Board may retain him as chair to conduct the election of officers or choose someone else on the board for the purpose of conducting the election.  The superintendent cannot chair an election.  After the election of the chairperson, that person assumes the chair and runs the remainder of the election and the meeting.  However, the new chair could defer chairing until a later point in the meeting or even the next meeting.

Description:  Russ Gerads ____________________     Ellie Holm                                  
Noel Guerard                                    Mary Lange                                
Randy Hackett________________     Mark Petron__________________

Description: 
The board has traditionally elected 4 officers though only a chair, clerk and treasurer are required. Directors currently holding offices retain those offices until they are replaced. In the event of a tie vote for an incumbent position, the incumbent retains the position.  Tie votes for open positions require continued attempts to break the tie or, failing that, some type of compromise, or the responsibility falls to the next officer in line until the tie can be resolved.

Nominations do not require a second.  Officers are voted on in the order nominated until someone is elected.

a)       Chairperson
b)       Vice-Chairperson
c)       Clerk
d)       Treasurer

Description: 
1)       Director___________________ nominated _______________________
2)       Director___________________ nominated _______________________

 Upon election Director ________________ is declared Chairperson by ____ vote.

Description: 
1)       Director___________________ nominated _______________________
2)       Director___________________ nominated _______________________

 Upon election Director ________________ is declared Vice-Chairperson by ____ vote.

Description: 
1)       Director___________________ nominated _______________________
2)       Director___________________ nominated _______________________

 Upon election Director ________________ is declared Clerk by ____ vote.

Description: 
1)       Director___________________ nominated _______________________
2)       Director___________________ nominated _______________________

 Upon election Director ________________ is declared Treasurer by ____ vote.

Description: 
It was moved by Director _____________ and seconded by Director ____________ to approve the agenda as presented/amended. Motion carried/failed by ___________ vote.

Description: 
This past year, the board held 12 regular.  The board has routinely scheduled special meetings for goal setting, board self-evaluation and superintendent evaluation.

The board has met on the fourth Monday of the month at 6:00 PM.  We cannot hold a meeting on a legal holidays.

Agendas have been sent out on Friday or before prior to the regular meetings.

It was moved by Director_____________ and seconded by Director ______________ to set the regular meeting time at _:00 PM and 2019 dates for January 27, February 24th, March 23, April 27, May 18*, June 22, July 27, August 24, September 28, October 26, November 23, December 21*. Motion carried/failed by ___ vote. (*not the 4th Monday of the month)

Description:  This past year, the board held 9 Work Sessions.  The board has routinely scheduled special meetings for board self-evaluation, superintendent evaluation and other occasions as needed.

The board has met on the third Monday of the month at 6:00 PM.  We cannot hold a meeting on a legal holidays.

Agendas have been sent out on Wednesdays prior to the regular meetings.

It was moved by Director_____________ and seconded by Director ______________ to set the regular meeting time at 6:00 PM and 2019 dates for January __, February ___ , March __, April ___, May ___, June ___, July ___, August ___, September ___, October ___, November ___, December ___. Motion carried/failed by ___ vote.

Description: 
Compensation for regular board meetings, special board meetings, committee and other meetings is set at $25 for less than 2 hours, $50 for 2 to 4.5 hours, and $85 for more than 4.5 hours.  The chairperson receives a $300/year stipend.

It was moved by Director _____________ and seconded by Director _____________ to set director compensation for the year 2019 at $         for less than 2 hours, $       for 2 to 4.5 hours, and $        for more than 4.5 hours.  The chairperson receives a $           /year stipend.  Motion carried by ___ vote.

Description: 
It was moved by Director __________ and seconded by Director ______________ to name Pine Country Bank, Minnesota School District Liquid Asset Fund, and MN Trust (PMA) as official depositories for Royalton School District funds. Motion carried/failed by ___ vote.

Description: 
In the past, the board has authorized the business manager to make investments.  All investments are reported to the board.

It was moved by Director_________ and seconded by Director __________ to have Dawn Duevel, Business Manager invest funds on behalf of the Royalton School District. Motion carried/failed by ___ vote.

Description: 
The auditor requires the board to designate someone to make electronic fund transfers.  The business manager has been assigned to do this in the past.

It was moved by Director _________ and seconded by Director ____________ to delegate the authority to make electronic fund transfers to Dawn Duevel, Business Manager.  Motion carried/failed by ____ vote.

Description: 
It was moved by Director ____________ and seconded by Director ____________ to name the Morrison County Record as the official newspaper.  Motion carried/failed by ___ vote.

Description: 
It was moved by Director __________ and seconded by Director _____________ to name Director _______________  and Director _____________as an alternate to represent the Royalton School District at Royalton City Council meetings once per month. Motion carried by ___ vote.

Description: 
It was moved by Director __________ and seconded by Director _____________ to name Director _______________  and Director _____________as an alternate to represent the Royalton School District at Bowlus City Council meetings once per month. Motion carried by ___ vote.

Description: 
It was moved by Director ___________ and seconded by Director ____________ to name Directors__________________, _____________ and _____________________ as Policy Committee representatives.  Motion carried by ___ vote.

Description: 
This committee meets every three years to reevaluate the School District's compensation system.  The committee examines and determines if there is fair equity pay between male and female employees.  In addition, the committee reviews and determines whether or not any employee positions/groups need to be compensated at a higher hourly rate or salary. This committee consists of one employee from each group, along with a school board member and the superintendent.

It was moved by Director ___________ and seconded by Director ____________ to name Director _______________  and Director _____________ as an alternate to the Comparable Worth Committee representatives.  Motion carried by ___ vote.

Description:  The Strategic Planning/Curriculum Advisory/World's Best Workforce Advisory Committee consists of one but not limited to; elementary teachers, MS/HS teachers, both principals, the superintendent, board members, parents from each of the schools, community members at large, and business person(s) from the district. The committee is primarily responsible for formulating, reviewing, improving, and measuring of the school Strategic Plan, Curriculum Advisory, and to produce the Worlds Best Workforce.

It was moved by Director ______________ and seconded by Director ____________ to name Directors_____________ and ___________  to the Strategic Planning/Curriculum Advisory/World's Best Workforce Advisory Committee representatives. Motion carried by ___ vote.

Description: 
It was moved by Director _______________ and seconded by Director _____________ to name Directors _______________  and _____________as Facilities Committee representatives.  Motion carried by ___ vote.

Description: 
The representatives receive all legislative updates from MSBA and are responsible for keeping the board updated on legislative issues.  The representatives are eligible to run for MSBA’s delegate assembly and encouraged to attend MSBA and Schools for Equity in Education (SEE) legislative sessions as the Legislative Liaison.

It was moved by Director ____________ and seconded by Director ______________ to name Director _______________  and Director _____________as an alternate to Legislative Liaison representative.  Motion carried by ___ vote.

Description:  Naming of Budget Committee Representatives. This committee consists of two board members, the business manager, and superintendent. The committee will review and comment on the budget.

It was moved by Director ____________ and seconded by Director ___________ to name Directors _________________, and ____________ as Budget Committee representatives.  Motion carried by ___ vote.

Description: 
The representative is expected to attend monthly meetings as the voting representative from Royalton School District.  This group sets policy for Mid-State Education District based on recommendations from the member districts' superintendent in areas of special education, technology, and distance learning.  Five school districts receive special education services.  Seven school districts receive technology services.

It was moved by Director___________ and seconded by Director ____________ to name Director _______________  and Director _____________as an alternate to Mid-State Education District representatives.  Motion carried by ___vote.

Description: 
It was moved by Director _______________ and seconded by Director _____________ to name Director _______________  and Director _____________as an alternate to Minnesota State High School League representatives.  Motion carried by ___ vote.

Description: 
Royalton School District receives health insurance and environmental health and safety services from Sourcewell.  Representatives with the superintendent will attend one meeting a year in the Staples area. 

It was moved by Director___________ and seconded by Director _____________ to name Director _______________  and Director _____________as an alternate to the Sourcewell representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director__________ and seconded by Director ____________ to name Directors__________________ and _______________ as representatives to Schools for Equity in Education (SEE).  Motion carried by ___vote.

Description: 
The superintendent meets with teacher representatives five times a year as per Master Agreement, usually every other month, to discuss non-contractual concerns.  Meetings usually start at 3:15 p.m. and seldom last more than one hour.  This does not require board representation, any or all board members may attend.

It was moved by Director____________ and seconded by Director ___________ to name Director _______________  and Director _____________as an alternate to Meet and Confer representatives.  Motion carried by ___ vote.

Description:  Naming of Absentee Committee Representatives. This committee at a minimum consists of one board member, one teacher from each school, superintendent, and a principal. This committee will focus on minimizing loss of instructional time in the classroom.

It was moved by Director ____________ and seconded by Director ___________ to name Director _______________  and Director _____________as an alternate to Absentee Committee representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director _____________ and seconded by Director ____________ to name Directors _____________,  ____________  and Director _____________ as an alternate to Non-Union Negotiation representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director ____________ and seconded by Director ___________ to name Directors _________________, ____________ and ____________ as Principal Negotiation representatives.  Motion carried by ___ vote.

Description: 
It was moved by Director ____________ and seconded by Director ___________ to name Directors _________________, ____________ and ____________ as Superintendent Negotiation representatives.  Motion carried by ___ vote.

Description: 

Description: 
It was moved by Director ______________ and seconded by Director _____________ to adjourn the meeting at _________ p.m. Motion carried/failed by ________ vote.