August 15, 2022 at 6:30 PM - Regular Board Meeting

1. CALL TO ORDER
Bohnsack, Habben, Hesse, Hentges, Schurman, and Wesenberg. 

2. PLEDGE OF ALLEGIANCE
The School Board Chair will lead the school board and attendees in the Pledge of Allegiance.

3. APPROVAL OF AGENDA
Board action to approve the agenda for the meeting is expected.

4. CONSENT ITEMS
Action is requested on the following items of the consent agenda. Consent agenda items are typically adopted without discussion of the individual items because they are routine or ordinary in action.  Any consent agenda item may be removed for further discussion and deliberation by any member of the board.

4.A. APPROVAL OF MINUTES
The minutes from the Regular Board meeting held on July 18, 2022.
Recommend approval of the minutes from the meetings.

4.B. APPROVAL OF BILLS
Treasurer Hentges will have been at the school site to review bills, ask questions, and confirm information prior to the meeting.
Recommendation is to approve the bill payment of $5,679,631.23 subject to any adjustments or direction offered by the Treasurer.

4.C. TREASURER REPORT
Treasurer Hentges will have reviewed financial information for the board. This information is included in the Treasurer's Report.

4.D. EMPLOYMENT
Recommend approval of the assignment as outlined.

4.D.1. District Wide Summer Food Service Program Staffing
The extent of the employment is June 2022-August 2022. 
Recommendation: Approve the hires as presented.

4.D.2. FALL COACHES LIST 2022-2023
Director of Activities Baumgarten has provided the coaches hired thus far for 2022-2023.
Recommendation: Approve the list as presented.

4.D.3. Richmond Elementary-John Clark Elementary-Elementary Art/STEM teacher: Connie Troke

4.D.4. ROCORI High School-Special Education teacher: Alisyn Dovenberg

4.D.5. ROCORI Secondary-Special Education teacher: Melissa Lanning

4.D.6. Cold Spring Elementary-Special Education teacher: Shannon Tvrdik

4.D.7. ROCORI Secondary-Art teacher FTE 0.5: Shelby Teal

4.D.8. ROCORI Secondary-Paraprofessional: Carrie LaCasse

4.D.9. ROCORI Public Schools-Elementary Physical Education/DAPE teacher: Kurt Gunn 

4.D.10. District Education Facility-Early Childhood teacher: Hannah Carey decrease from FTE 0.88 to 0.69 due to class schedule.

4.D.11. Richmond Elementary-John Clark Elementary-Media Paraprofessional: Deb Soenneker

4.E. RETIREMENTS-RESIGNATIONS
Recommend approval of the following resignations and/or retirements.

4.E.1. Resignation-Cold Spring Elementary-Paraprofessional: Jodi Schmitt effective July 27, 2022

4.E.2. Resignation-ROCORI Secondary-Paraprofessional: Greta Kerfeld effective August 8, 2022

4.E.3. Retirement-Facilities and Grounds-Cold Spring Elementary Head Custodian: Ken Rausch effective October 7, 2022.

4.E.4. Resignation-Facilities and Grounds-District Education Facility-Cleaner: Mark Schumann effective August 19, 2022

4.E.5. Resignation-Cold Spring Elementary-Paraprofessional: Amber Poganski effective August 28, 2022

4.F. IRS Standard Mileage Rates for 2022 have been changed mid-year effective as of July 1, 2022 are $0.62.5 cents per mile.
Recommendation: Approve the Standard mileage rates for 2022

4.G. POLICIES
The following policies have been discussed in the policy committee. They are annual polices with minimal changes.
Recommendation: Approve the policies as presented

4.G.1. 6-5 Family Medical Leave Policy

4.G.2. 8-6 School District System Accountability

4.G.3. 9-4 Student Discipline Policy

4.H. EMPLOYMENT AGREEMENTS
The Board Negotiators have met, negotiated with the following collective bargaining units and agreed upon a settlement for 2022-23:
ROCORI Confidential Administrator Association
ROCORI Administrators Association
The strike-out copies of the contracts with the recommended settlements are attached. 
Recommendation: Approval of each agreement as written.

4.I. CHILD CARE CONTRACT 2021-2023
Recommendation: Approve the contract as presented

4.J. ADULT MEAL PRICING REQUIREMENTS FOR SCHOOL YEAR 2022-23
Recommendation: Approve the Adult Meal Pricing Requirements for School Year 2022-23 as presented.

5. ACTION  ITEMS
Action items receive individual attention because of the nature of the issues, the need to discuss or review the information prior to taking action, or the specific kind of action required for the item.

5.A. COMMUNITY USE OF SCHOOL FACILITIES
These are the facility rental fees.  All fees are the same as last year with the exception of the Wrestling fees.  While wrestling rooms have more liabilities because of the mats (and the cost to repair/replace, in addition to the maintenance costs), the different in price between a court and the wrestling room was much greater in ROCORI than other districts.  Lowering the price bring us more in line.
Recommendation: Approve the facility rental fees as presented.

5.B. COMMUNITY EDUCATION PROGRAM HANDBOOK
The Director of Community Education is expected to present any changes being made to the Community Education Program handbooks for the 2022-2023 school year. This is the final reading and is being presented for approval.
Recommendation: Approve the handbooks as presented.

5.C. CANVASSING THE ELECTION 2022 UPDATE
The special election results have been submitted from the Stearns County Election Office. 
Recommendation: Accept and approve the election results from the August 9, 2022 Election

5.D. POLICIES
The following policies have been discussed in the policy committee. They are annual polices with minimal changes.
Recommendation: Approve the policies as presented

5.D.1. 7-3 Bullying Prevention Policy

5.D.2. 7-4 Harassment and Violence

6. DISCUSSION ITEMS
Discussion items receive individual attention because of the nature of the issues and the need for introductory or other discussion in order to review the information prior to taking action.  This is also the agenda location for items which simply need school board review, but no formal action on the item is required.  Discussion items will typically return to the agenda at a future point for more specific action.

6.A. STUDENT CODE OF CONDUCT
The following document is informational only. This has been facilitated through the principal group.

6.B. POLICY NUMBERING PROCESS
The policy committee met on July 27, 2022 and discussed discontinuing the ROCORI Policy numbering system, and changing over to the MSBA numbering system. This would streamline our Policy process, and help ROCORI align more with MSBA. We currently use a crosswalk to help us align the policies to each other.

6.C. POLICIES
The following policies have been discussed in the policy committee. It is being presented for a first reading and call for public comment. These are annual policies that had changes that needed to be reviewed by the school board.

6.C.1. 7-8 Technology Acceptable Use and Safety Policy

6.C.2. 8-9 Title IX Nondiscrimination Policy, Grievance Procedure and Process

6.C.3. 9-21 Mandated Reporting of Child Neglect or Physical or Sexual Abuse

6.C.4. 9-22 Mandated Reporting of Maltreatment of Vulnerable Adults

6.C.5. 9-25 Staff Notification of Violent Behavior by Students

6.D. FIELD TRIP REQUEST
The following field trip request is being presented for a semi-annual high school band/choir trip for March 9-13, 2023.

7. ADMINISTRATIVE AND BOARD REPORTS

7.A. SUPERINTENDENT REPORT
The Interim Superintendent will make his report about ROCORI Public Schools.

7.A.1. BUDGET COMPARISON REPORT JULY 2022
The business office provides an update of district expenditures and revenues through the Budget Comparison report. The report is intended to provide a financial picture of the district in a couple ways. One is to compare current year expenditures to the previous year. The second is to simply give a report on the current financial status. In addition to the report, special items of note are highlighted in the explanations offered. This report does not require formal action but is provided as an informational item.

7.B. BOARD COMMITTEE AND REPRESENTATIVE REPORTS
Board members will report on activities within their portfolio of committee and representative assignments.

8. COMMENTS AND REQUESTS FROM VISITORS
The agenda is open to visitors of the meeting to offer comments to and/or requests of the school board. The comments and requests should follow the adopted district guidelines which are printed and available at the meeting.  As a general rule, items introduced in the opportunity for comments and requests do not receive action from the School Board, but are taken under advisement or consideration for future action.

9. UPCOMING EVENTS AND ACTIVITIES
A calendar of upcoming issues of concern to the school board is included as part of the agenda.

10. ADJOURN