December 17, 2018 at 6:30 PM - Regular
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1. CALL TO ORDER
Presenter:
Habben, Board Chair
Description:
Demuth, Habben, Hesse, Humbert, Schurman, and Wesenberg.
Student Representatives: Anna Maria Tomovic, Grace Sauer, Emily Haus, Alexa Hennen.
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2. PLEDGE OF ALLEGIANCE
Presenter:
Habben, Board Chair
Description:
The School Board Chair will lead the board and attendees in the Pledge of Allegiance.
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3. APPROVAL OF AGENDA
Presenter:
Habben, Board Chair
Description:
Board action to approve the agenda for the meeting is expected.
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4. RECOGNITION OF OUTGOING BOARD MEMBER
Description:
The chair will recognize Lisa Demuth for her years of service as a board member for the ROCORI district.
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5. TRUTH IN TAXATION PRESENTATION
Presenter:
Director of Business Services Bertram
Description:
Director of Business Services Bertram has developed the annual Truth in Taxation presentation regarding district financial operations. The opportunity to share this information with the general public is part of the purpose of the public hearing.
No formal action is required.
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6. COMMENTS AND REQUESTS FROM VISITORS
Description:
The agenda is open to visitors of the meeting to offer comments to and/or requests of the school board. The comments and requests should follow the adopted district guidelines which are printed and available at the meeting. As a general rule, items introduced in the opportunity for comments and requests do not receive action from the School Board, but are taken under advisement or consideration for future action.
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7. CONSENT ITEMS
Presenter:
Habben, Board Chair
Description:
Action is requested on the following items of the consent agenda. Consent agenda items are typically adopted without discussion of the individual items because they are routine or ordinary in action. Any consent agenda item may be removed for further discussion and deliberation by any member of the board.
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7.A. APPROVAL OF MINUTES
Description:
The minutes from the Regular meeting of November 26, 2018 are included in the exhibits.
Recommend approval of the minutes from the meetings.
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7.B. TREASURER REPORT
Description:
Board Treasurer Jason Wesenberg will have reviewed financial information for the board. This information is included in the Treasurer's Report.
Approval of Treasurer’s Report is recommended.
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7.C. APPROVAL OF BILLS
Description:
Treasurer Wesenberg will have been at the school site to review bills, ask questions, and confirm information prior to the meeting. Approve the payment of December bills, transfers, and PCard in the amount of $1,484,718.94.
Recommendation is to approve bill payment subject to any adjustments or direction offered by the Treasurer.
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7.D. SENIORITY LISTS
Description:
The master agreements with some of the ROCORI employee groups require posting of seniority lists before the first of the year. The seniority lists have been distributed and had preliminary postings to allow time for staff to request any corrections. At this point, it is appropriate for the School Board to approve the seniority lists in formal manner in order to allow them to be used for personnel decisions and direction.
Recommend approval of the seniority lists among the employee groups in the district.
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7.E. EMPLOYMENT
Description:
Mr Baumgarten is recommending Jordan Delozier as a Long Term Paraprofessional Substitute at Cold Spring Elementary for approximately 12 weeks.
Buildings and Grounds Director Neisinger is recommending Brian Terhaar as the Head Custodian at the Secondary Schools for the 2018-2019 school year. This is to replace Bruce Weber who is retiring at the end of December.. Recommendation: Approve the offer of employment as outlined.
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7.F. RESIGNATION
Description:
Scott Cheeley, Head Custodian at John Clark Elementary, has submitted a letter of resignation effective December 10, 2018.
Recommendation: Accept the letter of resignation from Scott Cheeley.
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7.G. QUOTE FOR AUDITING SERVICES
Description:
Nancy Schulzetenberg from BerganKDV has provided a quote for auditing services for Fiscal Year 2019, 2020, and 2021. The fee for the first year remains the same and there is a 2% increase for each of the next two years.
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8. ACTION ITEMS
Description:
Action items receive individual attention because of the nature of the issues, the need to discuss or review the information prior to taking action, or the specific kind of action required for the item.
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8.A. APPROVAL OF PAYMENT TO COLD SPRING BAKERY
Description:
Payment to Cold Spring Bakery Check #100189 in the amount of $139.01.
Recommend approval of the payment to Cold Spring Bakery. |
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8.B. RESOLUTION DIRECTING ADMINISTRATION
Description:
As the district begins the budget process for Fiscal Year 2020, one of the first steps is to adopt a
resolution directing the superintendent to make recommendations regarding reductions and/or changes to district programs. The resolution is typically adopted with the idea that it begins the budget development process and because it may be necessary to make reductions or changes in programs as the process moves forward. Recommend adoption of the resolution.
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8.C. CERTIFICATION OF SCHOOL TAX LEVY
Description:
In September, the preliminary tax levy certification was approved with the action to set the maximum levy. As noted in the tax statements distributed by Stearns County, the district revenues include voter-approved levy authority and levy authority established by the School Board. Ultimately, the decision to implement any or all of the local tax efforts is determined in action to certify the school tax levy.
Information related to the final tax levy for the ROCORI School District is included in the exhibits. It is recommended the full levy authority of the School District be assessed.
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8.D. APPROVE 2018-2019 REVISED BUDGET
Description:
The revised budget was reviewed at the November 26, 2018 meeting. It is being brought back for formal approval.
Recommendation: Approve the 2018-2019 revised budget as presented.
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8.E. DONATION
Description:
Be It Resolved, by the School Board of ISD 750, ROCORI, as follows, that the
following donation be accepted with gratitude: Thank you to all the
organizations and individuals for their donations. The school district appreciates your
generosity and continued support. Item
donated: $Water Walk Flotation Device; Donor: Chris and Melissa Boucher; Designation: DAPE Program.
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8.F. RESOLUTION FOR COMBINED POLLING PLACES
Description:
Pursuant to Minnesota statute 205A.11, districts are required to pass a resolution to combine polling places by December 31of each year.
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8.G. OVERLOAD FOR STAFF MEMBER
Description:
Principal Jenson has submitted a proposal to add to the contract time for Amanda Ruegemer, Special Education teacher at the Secondary Schools. This will cause an overload for Ms Ruegemer for the second trimester of this school year. The overload is due to an illness of another staff member.
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9. DISCUSSION ITEMS
Description:
Discussion items receive individual attention because of the nature of the issues and the need for introductory or other discussion in order to review the information prior to taking action. This is also the agenda location for items which simply need school board review, but no formal action on the item is required. Discussion items will typically return to the agenda at a future point for more specific action.
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9.A. FY20 BUDGET DEVELOPMENT
Description:
The budget assumptions worksheet is being introduced. To continue the preliminary budget conversations, this document as well as enrollment projections will return to the board for review and determination.
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9.B. ORGANIZATIONAL MEETING
Description:
Discussion regarding if the School Board would like to combine the two Organizational meetings under the one meeting in January or if they wish to continue doing one in January and one in July. The attached documents show the organizational items done at each meeting and also include what a proposed meeting calendar would look like.
No formal action is required at this time.
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9.C. ROCORI PROUD
Description:
The ROCORI Proud committee met on December 3, 2018 to work on setting guidelines and parameters for awarding the recognition. The committee is seeking consensus from the full board on the guidelines and parameters they have agreed upon.
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9.D. POLICY
Description:
The following policies are being brought for a first reading:
4-15 Transportation of Public School Students 4-17 Transportation of Nonpublic School Students 7-6 Reimbursable Meals 8-5 School District Curriculum and Instruction Goals 8-6 School District System Accountability
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10. ADMINISTRATIVE AND BOARD REPORTS
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10.A. ADMINISTRATIVE REPORTS
Description:
Administrative reports are requested of each administrator for update purposes.
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10.B. BUDGET COMPARISON REPORT
Description:
The business office provides an update of district expenditures and revenues through the Budget Comparison Report.The report is intended to provide a financial picture of the district in a couple ways.One is to compare current year expenditures to the previous year.The second is to simply give a report on the current financial status.In addition to the report, special items of note are highlighted in the explanations offered. This report does not require formal action but is provided as an informational item.
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10.C. SUPERINTENDENT REPORT
Description:
Superintendent Kelvington is expected to have a report for the board regarding district activities and information.
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10.C.1. ENROLLMENT
Description:
A report on the enrollment numbers as of December 1st are included in the exhibits.
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10.C.2. MSBA LEGISLATIVE PRIORITIES
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10.D. BOARD COMMITTEE AND REPRESENTATIVE REPORTS
Description:
Board members will report on activities within their portfolio of committee and representative assignments.
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11. UPCOMING EVENTS AND ACTIVITES
Description:
A calendar of upcoming issues of concern to the school board is included as part of the agenda.
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12. CLOSED SESSION
Description:
The meeting will close at this time for the purpose of Superintendent Evaluation.
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12.A. SUPERINTENDENT EVALUATION
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13. ADJOURN
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