February 26, 2018 at 6:30 PM - Regular

Description:  Demuth, Habben, Hesse, Humbert, Schurman, and Wesenberg. 

Student Members:  Anna Maria Tomovic, Grace Sauer, Alexa Hennen, and Emily Haus.

Description:  The School Board Chair will lead the board and attendees in the Pledge of Allegiance.

Description:  Board action to approve the agenda for the meeting is expected.

Description:  February 19, 2018 through February 23, 2018 is Minnesota School Board Recognition Week. Board members will be recognized for their service in the district.

Description:  The agenda is open to visitors of the meeting to offer comments to and/or requests of the school board. The comments and requests should follow the adopted district guidelines which are printed and available at the meeting.  As a general rule, items introduced in the opportunity for comments and requests do not receive action from the School Board, but are taken under advisement or consideration for future action.

Description:  The student representatives to the School Board will be offered opportunity to update the Board members about Student Senate activities or other items of interest and concern during this session of the agenda.

Description:  Action is requested on the following items of the consent agenda. Consent agenda items are typically adopted without discussion of the individual items because they are routine or ordinary in action.  Any consent agenda item may be removed for further discussion and deliberation by any member of the board.

Description:  The minutes from the Regular and Work Session meetings of February 12, 2018  are included in the exhibits.

Recommend approval of the minutes from the meetings.

Description:  Board Treasurer Jason Wesenberg will have reviewed financial information for the board.  This information is included in the Treasurer's Report.  

Approval of Treasurer’s Report is recommended.

Description:  Treasurer Wesenberg will have been at the school site to review bills, ask questions, and confirm information prior to the meeting. 

Recommendation is to approve bill payment subject to any adjustments or direction offered by the Treasurer.

Description:  Several policies are at the stage of third and final reading.  These include policy 6-14 License Status, 8-9 Equal Educational Opportunities, 9-10 Assault, 9-11 Student Early Entrance, 9-12 Nondiscrimination, 9-13 Behavior Intervention, 9-20 Student Surveys, and 10-3 Visitors to School Buildings.

Recommendation:  Adoption of the policies as final reading.

Description:  Periodically the school district receives donations made by members of the community and it is expected the School Board will accept the donations on behalf of the school district.  A list of the items donated to the school district is included in the exhibits.

Recommend acceptance of the donations.

Description:  A request for an unpaid leave of absence  from Pam Teal, Teacher at the Secondary Schools, was tabled at the last meeting to see what is needed after registration is completed.  The district is not yet prepared to offer a response to the request so it will remain tabled at this time.

 Amanda Ruegemer, Special Education Teacher at the Secondary Schools, submitted a request for a leave of absence to begin approximately May 26, 2018 and continue through the end of the 2017-2018 school year.

Recommendation:  Approval of the request from Amanda Ruegemer.

Description:  Buildings and Grounds Director Brent Neisinger has submitted the attached document regarding the replacement of tables at Richmond Elementary.  This is part of the Long Term Facility Maintenance plan, but School Board approval of the request is desired simply because of the value of the project.

Director Neisinger is recommending the replacement be completed by SCS, offering the lowest price in the quotations.

Recommend approval of the replacement of the lunchroom tables at Richmond Elementary School by SCS.

Description:  Action items receive individual attention because of the nature of the issues, the need to discuss or review the information prior to taking action, or the specific kind of action required for the item.

Description:  Check #97746 in the amount of $ 4,773.08

Description:  Discussion items receive individual attention because of the nature of the issues and the need for introductory or other discussion in order to review the information prior to taking action.  This is also the agenda location for items which simply need school board review, but no formal action on the item is required.  Discussion items will typically return to the agenda at a future point for more specific action.

Description:  At the previous meeting, the School Board heard from the Elementary Principals regarding plans to address issues with student placement and the efforts to reduce the need for school placement appeals.  The bulk of the work involved changes in timelines to allow earlier sharing of information with parents and students.  Although specific School Board approval is not necessarily required for the plan to move forward, the sharing of the information was the first update to the School Board.  Opportunity to offer thoughts, feedback and reflection on the proposed adjustments is the intended focus of this agenda item.

Recommendation:  Consensus of the School Board to move forward with the elementary student placement plan is desired.

Description:  The School Board established goals for the 2017-2018 School Year.  As the mid-point of the year has been reached, a review of progress toward the goals is appropriate.  Chair Habben has provided a summary of the goals and activities related to the goals for the discussion.

Desired Outcome:  Review of the School Board goals for the current year.  The intent of the agenda item is to provide an update on progress and seek direction for future School Board meetings.

Recommendation:  No formal action is required; this informational in nature.

Description:  Although the budget development process has been slowed by the negotiations with employee groups, information related to budget effects from enrollment changes and previous legislative initiatives can offer some insight into directions the district may take.  The FY19 budget development discussions will continue with consideration of enrollment and other planning parameters.

Desired Outcome:  School Board feedback on budget issues demonstrating the effects of enrollment projections.

Recommendation:  The agenda item is informational in nature.  No formal action is required.

Description:  Administrative reports are requested of each administrator for update purposes. For the second meeting, the reports are offered by the Business Cabinet members.  The Business Cabinet includes the Director of Business Services, Buildings and Grounds Director, Technology Director, Community Education Director, Food Service Director, and Activities Director.

Description:  The business office provides an update of district expenditures and revenues through the Budget Comparison Report.The report is intended to provide a financial picture of the district in a couple ways.One is to compare current year expenditures to the previous year.The second is to simply give a report on the current financial status.In addition to the report, special items of note are highlighted in the explanations offered. This report does not require formal action but is provided as an informational item.

Description:  Superintendent Staska is expected to have a report for the board regarding district activities and information.

Description:  Board members will report on activities within their portfolio of committee and representative assignments.

Description:  The Superintendent Evaluation Subcommittee has recommended some adjustments to the timelines and forms within the evaluation process.  The information is not significantly different than previous resources provided to the School Board, but is adjusted based on the calendar, meeting dates, and anticipated action.  The fact that this is the first year of the newly adopted process has resulted in some of the changes. 

Recommendation:  Consensus in moving forward with the adjusted timelines and forms.

Description:  In previous meetings, discussions of the new format for ROCORI Proud presentations occurred.  The Ad Hoc ROCORI Proud committee has met with Joel Baumgarten, Activities Director, to frame the approach to the next presentations, expected to be April 9.  An update from the Committee conversation is desired.

Recommendation:  No formal action is required, but consensus on the adjustments to the presentations is desired.

Description:  A calendar of upcoming issues of concern to the school board is included as part of the agenda.