January 8, 2018 at 6:30 PM - Regular
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1. CALL TO ORDER
Presenter:
Habben, Board Chair
Description:
Demuth, Habben, Hesse, Humbert, Schurman, and Wesenberg.
Student Representatives: Emily Haus, Alexa Hennen Grace Sauer, AnnaMaria Tomovic
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2. PLEDGE OF ALLEGIANCE
Presenter:
Habben, Board Chair
Description:
The School Board Chair will lead the board and attendees in the Pledge of Allegiance.
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3. APPROVAL OF AGENDA
Presenter:
Habben, Board Chair
Description:
Board action to approve the agenda for the meeting is expected.
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4. BOARD ORGANIZATIONAL ITEMS--CALENDAR YEAR
Description:
As the first meeting of the calendar year, there are a number of annual organizational items for consideration. The organizational agenda includes the items required for calendar year organizational issues.
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4.A. ORGANIZATIONAL STRUCTURE
Description:
The following organizational issues require action at the meeting but may also include discussion among the board members.
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4.A.1. Election of Board Officers
Description:
Four official offices for the ROCORI School Board need to be filled. The offices include Board Chair, Vice-Chair, Treasurer, and Clerk.
As the chair is chosen, the chair will assume responsibility for the conduct of the remainder of the elections and meeting. Recommend action to fill the board officer positions. |
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4.A.2. Committee Assignments
Description:
The board has a number of standing committees and representative assignments. The Board Chair has the authority to assign these positions but it is desired that the assignments be appropriate to the experience, interests, and skills of the members of the board. Discussion of assignments to all of the committees will be open during the meeting.
Recommend approval of committee assignments as discussed at the meeting and as directed by the Chair.
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4.A.3. Board Meeting Format
Description:
It is the custom of the board to have discussion about the format of meetings during the organizational session. Issues regarding items on the agenda, format of the meetings, and/or distribution of agenda information are appropriate topics for discussion at this time. The question is whether the formats chosen have been effective for the board members or if there are changes that the members of the board would like to see incorporated for the 2018 calendar year.
Discussion about the board meeting format would be appropriate at this time. |
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4.A.4. Board Inservice Needs
Description:
At the organizational meeting, it has been customary to discuss needs the board members might have for inservice, training, or work session experience. The Minnesota School Board Association (MSBA) offers a variety of training services the board could access. The format of inservice opportunities can take various dimensions. Discussion regarding the needs of the board members would be appropriate.
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4.B. ORGANIZATIONAL CONSENT ITEMS
Description:
There are several items of organization that are defined in district policy and simply need confirmation through the consent agenda.
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4.B.1. Board Spokesperson
Description:
Existing board policy indicates that the School Board Chair will be the official spokesperson for public information. The potential for a change in leadership at this meeting necessitates confirmation of the role of the Chair as spokesperson for the School Board.
Recommend confirmation of the board chair as the official spokesperson of the board.
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4.B.2. Authorization of Signature Plates
Description:
With the reorganization of the SchoolBboard, signature plates for checks and official district business must be authorized.
Recommend authorization of signature plates to reflect the positions elected earlier in the meeting. |
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5. COMMENTS AND REQUESTS FROM VISITORS
Description:
The agenda is open to visitors of the meeting to offer comments to and/or requests of the school board. The comments and requests should follow the adopted district guidelines which are printed and available at the meeting. As a general rule, items introduced in the opportunity for comments and requests do not receive action from the School Board, but are taken under advisement or consideration for future action.
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5.A. STUDENT SENATE REPORT
Description:
Student senate representatives to the School Board have opportunity to share feedback or updates on activities with the full School Board.
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6. CONSENT ITEMS
Presenter:
Habben, Board Chair
Description:
Action is requested on the following items of the consent agenda. Consent agenda items are typically adopted without discussion of the individual items because they are routine or ordinary in action. Any consent agenda item may be removed for further discussion and deliberation by any member of the board.
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6.A. APPROVAL OF MINUTES
Description:
The minutes from the Regular meeting of December 18, 2017 are included in the exhibits.
Recommend approval of the minutes from the meetings.
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6.B. EMPLOYMENT
Description:
Principal Skanson is recommending Jason Tieg as a fulltime teacher at the Cold Spring Elementary School for the remainder of the 2017-2018 school year. Jason has been engaged on a tentative basis to assist with transitions for students requiring intervention. The assistance has been effective and will be needed through the remainder of the school year.
Stephanie Hillman, Community Education Director, has submitted a recommendation for Melanie Primus as a Paraprofessional with ECSE and the Secondary Lunch Supervisor for the remainder of the 2017-2018 school year. Stephanie is also recommending Katie Dilbeck as a Substitute Parent Educator for the remainder of the 2017-2018 school year.. Recommend approval of the offer of employment.
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6.C. POLICY CONSIDERATION
Description:
Policies are submitted on the consent agenda for third and final readings.
The policies at this meeting include 7-3 Bully Prevention, 7-9 Health and Safety, 9-1 Activities, 9-3 Open Enrollment, 9-5 Medication Administration, and 9-6 Communicable Diseases. These policies, as approved, become ROCORI District policies. Recommend adoption of the policies.
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6.D. LEAVE OF ABSENCE
Description:
Kaylin Diaz, Paraprofessional at Cold Spring Elementary, has requested a leave of absence beginning in April of 2018 and continuing through the remainder of the 2017-2018 school year.
Recommend approval of the leave of absence request. |
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6.E. DONATIONS
Description:
A donation of a heavy gear and $25 was given to the VEX Robotics #99750J.
Recommendation to accept the donation.
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7. ACTION ITEMS
Description:
Action items receive individual attention because of the nature of the issues, the need to discuss or review the information prior to taking action, or the specific kind of action required for the item.
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7.A. CONTRACT WITH BOARD MEMBER
Description:
Because the school district conducts business with the Cold Spring Bakery, BSN Sports and US Games, it is necessary to adopt formal resolutions to contract with board members. The resolutions are included in the exhibits. the resolutions reflect the school district's relationship with the Cold Spring Bakery, BSN Sports and US Games.
Recommend adoption of the resolutions.
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8. DISCUSSION ITEMS
Description:
Discussion items receive individual attention because of the nature of the issues and the need for introductory or other discussion in order to review the information prior to taking action. This is also the agenda location for items which simply need school board review, but no formal action on the item is required. Discussion items will typically return to the agenda at a future point for more specific action.
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8.A. POLICY CONSIDERATION
Description:
Several policies are under consideration or at various stages of the review process. This portion of the agenda is intended to allow the School Board to review the particular policies.
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8.A.1. First Reading
Description:
Policy 9-19 Immunization Requirements is introduced for a first reading. The policy is based on MSBA Model policy and has been reviewed by School Nurse, Traci Kooiman, and the Policy Review Committee. Policy 9-19 is recommended for first reading at this point with the understanding it would return for second and third readings prior to becoming official School District policy.
Policy 2-13, which is new to the district, is under consideration for a first reading. The policy is related to naming rights to buildings and facilities. The recent request from the Booster Club to consider adjustments to facilities has encouraged the Policy Review Committee to look at this policy. No formal action is required on the policies as this is the first reading of them. Feedback on the policy is desired.
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9. ADMINISTRATIVE AND BOARD REPORTS
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9.A. COMMUNITY FEEDBACK
Description:
School Board members have requested opportunity within the regular agenda to offer comments, insight and feedback that has come through community members. No formal action is expected on any items presented during this agenda opportunity.
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9.B. ACADEMIC ADMINISTRATIVE REPORTS
Description:
Administrative reports are requested of each administrator for update purposes. The reports during the first meeting of the month are expected from the Academic team including principals and curriculum leaders.
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9.C. BUSINESS/FINANCIAL
Description:
Items of interest or concern from the business and financial administrators may be presented at this portion of the agenda.
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9.C.1. COMMUNITY SOLAR GARDEN
Description:
After significant delays in process caused by the bankruptcy issues of SunEdison, the ROCORI interests in Community Solar Gardens are now being fulfilled by SoCore Energy and Geronimo Energy.
Commitments have been received, as seen in the exhibits, that the SoCore projects are on-line and are now beginning to fulfill the contracts. SoCore has ROCORI gardens in Richmond, Cold Spring and Freeport. Geronimo has a project in St. Cloud. The projects under SoCore direction are operational.
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10. UPCOMING EVENTS AND ACTIVITES
Description:
A calendar of upcoming issues of concern to the school board is included as part of the agenda.
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11. ADJOURN
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