May 9, 2023 at 5:30 PM - Regular Business Meeting
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1) Call to Order and Roll Call
Agenda Item Type:
Procedural Item
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2) Adoption of the Agenda
Agenda Item Type:
Action Item
Description:
Proposed agenda is tentative and subject to change until approved at the beginning of the meeting
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3) Acceptance of Minutes
Agenda Item Type:
Action Item
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4) Public Comments
Agenda Item Type:
Information Item
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5) Recess
Agenda Item Type:
Non-Action Item
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6) Reports and Recommendations from the Superintendent of Schools
Description:
Presentations, discussions, and items for Board action at future meetings
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6)a. Superintendent's Update
Agenda Item Type:
Information Item
Attachments:
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6)b. Fiscal Year 2023-24 Budget Presentation
Agenda Item Type:
Information Item
Description:
Approval of the 2023-2024 budget and capital plan is scheduled for board action on June 13, 2023
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6)b.1. Fiscal Year 2023-2024 Capital Plan
Agenda Item Type:
Information Item
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6)b.2. Updated Long-Term Facilities Maintenance (LTFM) Plan
Agenda Item Type:
Information Item
Attachments:
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6)c. 2022 Graduation Rates Data Review
Agenda Item Type:
Information Item
Attachments:
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7) Policy Committee Report
Agenda Item Type:
Information Item
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7)a. Revision of Policy 5635 and Adopting Policy 5637 (2023-0024)
Agenda Item Type:
Information Item
Description:
** Forwarded from 'Policy Committee' **
File Number 2023-0024
Item Title
Revision and Renaming of Policy 5635 (Mandated Reporting of Child Neglect or Physical or Sexual Abuse) and Adopting Policy 5637 (Mandated Reporting Of Maltreatment Of Vulnerable Adults)
Responsible Division/Department
Student Support Services Background
Proposed revisions would align the policy language, which is substantially required in statute, to the Minnesota School Board Association model policy template language. EDIA Analysis
An EDIA review process is not required for this policy. Timeline
Committee Action: 4/25/2023 First Reading: 5/9/2023 Board Vote: 6/13/2023
Attachments:
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8) Action Items by the Board of Education
Agenda Item Type:
Action Item
Description:
Board will vote on these items during the meeting
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8)a. Approval of the Consent Agenda
Agenda Item Type:
Consent Agenda
Description:
Items on the consent agenda are adopted as a group and the overall vote outcome is applied to each item as if they were voted upon individually. Approval of the consent agenda includes authorization for the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate the items.
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8)a.1. Personnel Items
Agenda Item Type:
Consent Item
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8)a.1.a. Approval of List A personnel matters (2023-05-ER-A)
Agenda Item Type:
Consent Item
Description:
List A includes all hiring actions by the district since the previous board meeting. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments:
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8)a.1.b. Approval of List B personnel matters (2023-05-ER-B)
Agenda Item Type:
Consent Item
Description:
List B includes all employment separations that require board action since the previous board meeting. List B will be posted on the agenda the day prior to the meeting. As required by law, some items on List B may be discussed in a closed session of the board. Effective upon board approval, per dates listed.
Moved that the board accepts the personnel recommendations and authorizes the appropriate board officer(s) or school district administrator(s) to sign all documents necessary to effectuate these agreements.
Attachments:
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8)a.2. Contracts
Agenda Item Type:
Consent Item
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8)a.2.a. Amendment to contract 2023-4400001390 with BerganKDV
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 4400001390 with BerganKDV to increase the contract amount by $4,325 for the term of 7/1/2022 to 6/30/2023. The cumulative contract amount with the amendment is $140,650.
Attachments:
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8)a.2.b. Authorization to contract with Genesis Consulting
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Information Officer to negotiate and execute a contract with Genesis Consulting for SAP Payroll Support, for a term of 5/17/23 to 8/16/23, for an amount not to exceed $254,815.
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8)a.2.c. Contract with iDreamTV (2023-4400001707)
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to execute a contract with iDreamTV for live video production and streaming of school board meetings, high school graduations, and additional meetings as determined by the Board of Education, Superintendent or designee, for a term of 08/04/2023 to 06/30/2024, for an amount not to exceed $140,000.00.
Attachments:
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8)a.2.d. Amendment to contract 2023-4400001422 with iFixYouri Corp.
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Information Officer to execute an amendment to contract 4400001422 with iFixYouri Corp to increase the contract amount by $250,000.00, for the term of 7/1/22 to 6/30/24. The cumulative amount with the amendment is $750,000.00.
Attachments:
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8)a.2.e. Authorization to contract with Now Micro
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Information Officer to negotiate and execute a contract with Now Micro for staff, students, and common area devices, for a term of 5/9/23 - 6/30/23, for an amount not to exceed $550,000.
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8)a.2.f. Amendment to contract 2023-14062 with Pope Architects
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 14062 with Pope Architects to increase the contract amount by $5,400.00, for a term of 05/01/2023 to 06/30/2024. The cumulative contract amount with the amendment is $826,744.00.
Attachments:
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8)a.2.g. Contract with Scholastic Inc (2023-440000xxxx)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Academic Officer to execute a contract with Scholastic Inc to provide materials for the Scholastic Summer Reading + program for Grades PK-5, for a term 05/9/2023 to 06/30/2023, for an amount not to exceed $492,444.23.
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8)a.2.h. Amendment to contract 2023-14037 with Sheehy Construction
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute an amendment to contract 14037 with Sheehy Construction to increase the contract amount by $46,587.15, for the term of 05/09/2023 to 08/26/2023. The cumulative contract amount with the amendment is $6,369,012.94.
Attachments:
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8)a.2.i. Contract with Seon Design USA Corp (2023-14073)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Seon Design USA Corp to provide 158 x DH6-1 (stop arm) camera systems and installations, for a term of 05/01/2023 to 06/30/2023, for an amount not to exceed $296,672.00.
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8)a.2.j. Contract with Toshiba (2023-4400001704)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Academic Officer to execute a contract with Toshiba to provide to provide historic student record scanning services, for a term 05/9/2023 to 06/30/2024, for an amount not to exceed $779,236.01.
Attachments:
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8)a.2.k. Contract with Trane Co (2023-14071)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance & Operations to execute a contract with Trane Co for providing Chiller start-up, shut down, and inspection in the district, for a term of 4/28/2023 to 12/31/2027, for an amount not to exceed $786,144.00.
Attachments:
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8)a.2.l. Amendment to contract 2022-4400001478 with Watercourse Counseling Center
Agenda Item Type:
Consent Item
Description:
Authorizing the Assistant to the Superintendent and Board to execute an amendment to contract 2022-4400001478 with Watercourse Counseling Center to increase the contract amount by $15,000.00, for the term of 5/9/23 to 6/30/23. The cumulative amount with the amendment is $190,000.00.
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8)a.3. Agreements
Agenda Item Type:
Consent Item
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8)a.3.a. Authorizing a Temporary Construction and Access Easement at Washburn (2023-0031)
Agenda Item Type:
Consent Item
Description:
Authorizing the Senior Officer of Finance and Operations to execute a temporary construction and access easement at Washburn High School with the City of Minneapolis. The City of Minneapolis is requesting a temporary easement for construction of an American Disability Act compliant sidewalk ramp at Washburn High School. The temporary construction easement expires on December 31, 2025. The City, for use of the construction easement, will compensate MPS $500.00 for the easement.
Attachments:
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8)a.4. Resolutions
Agenda Item Type:
Consent Item
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8)a.4.a. Resolution to Approving Equal Treatment in Transporting Students Funding to Non-Public Schools (2023-0029)
Agenda Item Type:
Consent Item
Description:
Background Minnesota Statutes Section 123B.84-.87, titled Equal Treatment in Transporting Students ("Statute"), ensures that all students in the State of Minnesota who are required to attend elementary and secondary schools receive equal treatment in transportation to school. The Statute allows the Board of nonpublic schools to either utilize Special School District No. 1 transportation or the nonpublic school may provide its own transportation. Special School District No. 1 receives transportation funding from the State of Minnesota for students residing in the city of Minneapolis. When a nonpublic school elects to provide its own transportation, then Special School District No. 1 must provide ninety-five percent of funding it receives from the State of Minnesota to the nonpublic school and is allowed to hold five percent for administration purposes. Three nonpublic schools (DeLaSalle High School, Minnehaha Academy, and Cristo Rey Jesuit School) elected to provide their own transportation during the 2022-2023 school year. Special School District No. 1 is required by statute to pay these funds.
Attachments:
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8)a.4.b. Resolution Supporting the 2023-2024 Minnesota GreenCorps Member Host Site Application (2023-0030)
Agenda Item Type:
Consent Item
Description:
Background
Attachments:
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8)a.5. Appointments
Agenda Item Type:
Consent Item
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8)a.5.a. Appointment to the City of Minneapolis Planning Commission
Agenda Item Type:
Consent Item
Description:
Appointing Director Joyner Emerick to the school board member seat on the City of Minneapolis Planning Commission for the remainder of the 2023 calendar year
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8)b. Revision of Policy 3440: Inventories (2023-0023)
Agenda Item Type:
Action Item
Description:
File Number 2023-0023
Item Title
Revision of Policy 3440: Inventories
Responsible Division/Department
Finance and Operations Background
As part of a regular review, Policy 3440 has been identified for updates to align with current content and formatting standards. Provisions of this policy are substantially required in state law and/or general accounting practices. EDIA Analysis
An EDIA review process is not required for this policy. Timeline
Committee Action: 3/28/2023 First Reading: 4/11/2023 Board Vote: 5/9/2023
Attachments:
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9) New Business
Description:
Action or informational items from Board Directors
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9)a. Resolution Regarding the Creation of a Community Work Group on Special Education
Agenda Item Type:
Information Item
Description:
By Emerick
Attachments:
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10) Reports from Board of Education Directors
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11) Adjournment
Agenda Item Type:
Procedural Item
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