August 27, 2025 at 10:00 AM - Regular Meeting
| Agenda |
|---|
|
1. Call to Order
Description:
Call to Order Time: Invocation by: Board Members Present: Board Members Absent: Region 5 Personnel Present: Guests Present: |
|
2. Public Hearing (Joint Meeting with Region 5 Superintendent Group)
Description:
The Board of Directors will meet with the Region 5 Superintendent Group for a joint meeting and public hearing. Dr. Terrier will present the 2024-25 Region 5 ESC Performance Report.
At the conclusion of this portion of the meeting, the Board will relocate to the Boardroom on the 5th Floor of Edison Plaza. |
|
3. Region 5 Staff Presentation - Dr. Morgan Wright
Description:
Dr. Morgan Wright will present information to the Board on Texas Strategic Leadership (TSL).
|
|
4. Discussion/Information Items
|
|
4.A. Executive Director Report
Description:
The Executive Director will present his report to the Board.
|
|
4.B. Commissioner of Education's Evaluation of Executive Director
Description:
Dr. Terrier will provide information to the Board on his evaluation with the Commissioner of Education.
|
|
4.C. Adult Education Program
Description:
Kelly McBride will provide an update on the Adult Education program funding.
|
|
4.D. Depository Bank Contract
Description:
The PNC depository contract renewal is currently in the last year of the renewal cycle which ends 8/31/2026. A Request for Proposal will be issued between February and April 2026.
|
|
4.E. Governance Audit Letter
Description:
Natalie Raney will present information on the enclosed Governance Audit Letter.
|
|
4.F. Personnel Changes
Description:
Dr. Terrier will report on employment, retirements, and resignations of staff since the previous board meeting as shown on the attached report. |
|
4.G. Executive Session
Description:
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open session. Motion to conduct a closed session: Second: Vote: Beginning Time: Motion to return to open session: Second: Vote: Ending Time: Action on items considered in Executive Session: Motion: Second: Vote: |
|
4.H. Food Service Cooperative Update
Description:
The following items are reported from the Food Service Cooperative:
|
|
4.I. Renew Board Member Disclosure Statements
Description:
Board members will sign a new disclosure statement indicating any conflicts of interest with the Region 5 ESC. Renewal will be on an annual basis.
|
|
4.J. Next Board Meeting - October 22, 2025
Description:
|
|
5. Approval of Minutes
Description:
The Board is requested to approve the minutes of the regular meeting held Wednesday, June 25, 2025. Motion by: Second by: Vote: |
|
6. Administrative Management
|
|
6.A. Acceptance of 2024-25 Performance Report
Description:
The Board will consider approval of the 2024-25 Performance Report as given by the Executive Director at the Joint Meeting with Superintendents.
Motion by: Second by: Vote: |
|
6.B. Region 5 Organizational Chart for 2025-26
Description:
The 2025-26 Organizational Chart for Region 5 ESC is presented for approval.
Motion by: Second by: Vote: |
|
6.C. Ratify Interlocal Texas Strategic Staffing (TSS) Grant Funded Memorandum of Understanding (MOU)
Description:
Ratify interlocal memorandum of understanding (MOU) for Region 5 Texas Strategic Staffing (TSS), Lamar University's and Port Arthur ISD's participation in Strategic Staffing with Residents. This MOU by Region 5 Texas Strategic Staffing, Port Arhur ISD, and Lamar University is a commitment to create paid, yearlong teacher candidate residencies through the implementation of strategic staffing design that includes reallocation and reinvestment of existing budgets to meet the quality staffing needs of the district.
Motion by: Second by: Vote: |
|
6.D. Policy Update 31:
BBB (LOCAL): BOARD MEMBERS - ELECTION AND APPOINTMENT BBD (LOCAL): BOARD MEMBERS - TRAINING AND ORIENTATION BC (LOCAL): BOARD MEMBERSHIPS BDA (LOCAL): BOARD ORGANIZATION - DUTIES AND REQUIREMENTS OF BOARD OFFICERS BDB (LOCAL): BOARD ORGANIZATION - INTERNAL BOARD COMMITTEES BDF (LOCAL): BOARD ORGANIZATION - ADVISORY COMMITTEES CAA (LOCAL): FISCAL MANAGEMENT GOALS AND OBJECTIVES - FINANCIAL ETHICS CBC (LOCAL): REVENUE SOURCES - GRANTS AND/OR CONTRACTS CBF (LOCAL): REVENUE SOURCES - INVESTMENTS CE (LOCAL): ANNUAL OPERATING BUDGET CF (LOCAL): ACCOUNTING CFC (LOCAL): ACCOUNTING - EXPENSE REIMBURSEMENT CHB (LOCAL): PURCHASING AND ACQUISITION - PURCHASING AUTHORITY AND PROCEDURES CW (LOCAL): INTELLECTUAL PROPERTY DBA (LOCAL): EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - CREDENTIALS AND RECORDS DGA (LOCAL): EMPLOYEE RIGHTS AND PRIVILEGES - FREEDOM OF ASSOCIATION DH (LOCAL): EMPLOYEE STANDARDS OF CONDUCT DNA (LOCAL): ACCOUNTABILITY - PERFORMANCE APPRAISAL EA (LOCAL): PUBLIC INFORMATION PROGRAM
Description:
Consider review of legal policies and adoption of local policies submitted by TASB in Policy Update 31. Local policies are listed for approval.
Motion by: Second by: Vote: |
|
7. Financial Management
|
|
7.A. Investment Portfolio Report
Description:
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for Board approval. Motion by: Second by: Vote: |
|
7.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description:
The Executive Director and the Director of Financial Operations will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval. Motion by: Second by: Vote: |
|
7.C. Micro Purchase Threshold
Description:
Consider increasing the ESC's micro-purchase threshold, in accordance with Policy CBB Legal, from $10,000 to $49,999 for federal and non-federal purchases, in accordance with 2 CFR 200.320(a)(1)(iii) and applicable state and local procurement policies.
Motion by: Second by: Vote: |
|
7.D. Edison Plaza Building Lease
Description:
Consider approval for Edison Plaza annual lease amounts that exceed $500,000 for 2025-26 as shown below.
Motion by: Second by: Vote: |
|
7.E. Purchasing Bids Scheduled for Release
Description:
Consider approval of the following bids.
September Bids: Release September 2, 2025
December Bids: Release December 2, 2025
January Bid: Release January 6, 2026
Motion by: Second by: Vote: |
|
7.F. Adoption of 2025-26 Annual Budget
Description:
Consider adoption of the 2025-26 annual budget as shown in the following summary reports.
Motion by: Second by: Vote: |
|
8. Adjournment
Description:
Motion to Adjourn: Second: Vote: Adjournment Time: Minutes taken by: |