October 11, 2016 at 6:30 PM - Regular Meeting
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1. Call to Order
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2. Pledge of Allegiance
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3. Roll Call: __Burke __Hennen __Malz __Pauly __Pedersen __Vogel __Vollbrecht
Description:
Please use the attached Meeting-Mileage Claim form for all reimbursements.
Note: As of 1/1/16, the mileage reimbursement rate is $0.54 / mile.
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4. Consideration of Agenda
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5. Public Comments
Description:
Other than Agenda items (Limit 30 minutes, 5 minutes per speaker). During the public comment part of each regular board meeting, up to 30 minutes of time will be allowed for district constituents to address the board. Each person may have up to 5 minutes of time to speak. This is a time of "listening" by the school board. The board is here to listen only and will not take action or discuss topics brought forward during the open forum. It may, at is discretion, ask questions for clarification of issues. The board may, if it deems appropriate, bring said issues forward at a subsequent meeting. NO PERSONAL ATTACKS WILL BE ALLOWED. The open forum is the only opportunity for members of the audience to speak out during the meeting. Please attach form and follow the guidelines for presenting your topic.
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6. Buddy Bench Presentation by Girl Scouts
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7. MSBA Certificate Presentation
Description:
School Board members Tom Vogel and Bob Malz will be presented certificates for completing the MSBA Phase I-II-III training.
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8. Monthly Finance Reports
Description:
Due to the Workshop Meeting on 9/26/16 being cancelled, these reports will be reviewed on 10/11/16 and then Reviewed and Acted upon on 11/14/16.
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9. Consensus Items
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9.1. Minutes
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9.2. Donations
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9.3. FMLA Request - Cayla Rother
Description:
Mrs. Cayla Rother is requesting a FMLA leave through October of 2016. All of the necessary paperwork has been received.
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9.4. New Hire - MS Volleyball Coach (Samantha Flynn)
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9.5. New Hire - MS Football Coach (Mitchell Kelly)
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9.6. New Hire - MS Volleyball Coach (Elizabeth O'Malley)
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9.7. New Hire - Fall Play Musical Director (Kathryn Schuld)
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9.8. New Hire - Cooks Helper (Denise Mastel)
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9.9. New Hire - Preschool Paraprofessional (Claudia Ramirez)
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9.10. New Hire - Cooks Helper (Katherine Longanecker)
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9.11. New Hire - Cooks Helper (Jacquie Anderson)
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9.12. New Hire - Playground Paraprofessional (Amy DuBois)
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9.13. New Hire - MS Spring Play Director (Anne Colling)
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9.14. Resignation - Cooks Helper (Denise Mastel)
Description:
You will note that you were asked to approve her hiring as a Consent item and now you are being asked to approve her resignation as a Consent item.
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9.15. Policies
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9.15.1. 102: Equal Educational Opportunity - 1st Reading
Description:
The Policy Committee recommends approving all MSBA revisions.
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9.15.2. 206: Public Participation in School Board Meetings / Complaints About Persons at School Board Meetings and Data Privacy Considerations - 1st Reading
Description:
The Policy Committee recommends approving all MSBA revisions.
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9.15.3. 401: Equal Employment Opportunity - 1st Reading
Description:
The Policy Committee recommends approving all MSBA revisions.
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9.15.4. 402: Disability Nondiscrimination Policy - 1st Reading
Description:
This policy is reviewed annually. The Policy Committee recommends approving all MSBA revisions.
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9.15.5. 410: Family and Medical Leave Policy - 1st Reading
Description:
This policy is reviewed annually. The Policy Committee recommends approving all MSBA revisions.
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9.15.6. 413: Harassment and Violence (with form) - 1st Reading
Description:
This policy is reviewed annually. The Policy Committee recommends approving all MSBA revisions.
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9.15.7. 414: Mandated Reporting of Child Neglect or Physical or Sexual Abuse (with form) - 1st Reading
Description:
This policy is reviewed annually. The Policy Committee recommends approving all MSBA revisions.
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9.15.8. 415: Mandated Reporting of Maltreatment of Vulnerable Adults - 1st Reading
Description:
This policy is reviewed annually. The Policy Committee recommends approving all MSBA revisions.
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9.15.9. 506: Student Discipline - 1st Reading
Description:
This policy is reviewed annually. The Policy Committee recommends approving all MSBA revisions.
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9.15.10. 514: Bullying Prohibition Policy - 1st Reading
Description:
This policy is reviewed annually. The Policy Committee recommends approving all MSBA revisions.
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9.15.11. 516: Student Medication - 1st Reading
Description:
This policy is reviewed annually. The Policy Committee recommends approving all MSBA revisions.
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9.15.12. 522: Student Sex Nondiscrimination (with form) - 1st Reading
Description:
This policy is reviewed annually. The Policy Committee recommends approving all MSBA revisions.
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9.15.13. 524: Internet Acceptable Use (with Form) - 1st Reading
Description:
This policy is reviewed annually. There were no MSBA changes.
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9.15.14. 616: School District System Accountability - 1st Reading
Description:
This policy is reviewed annually. The Policy Committee recommends approving all MSBA revisions.
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9.15.15. 721: Uniform Grant Guidance Policy Regarding Federal Revenue Sources - 1st Reading
Description:
This is a new Policy from MSBA Policy Service.
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9.15.16. 806: Crisis Management Policy (with form) - 1st Reading
Description:
This policy is reviewed annually. There were no MSBA changes.
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10. Action Items
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10.1. Review and Act on Affinety Solutions Proposal - online fee collections for activities
Description:
Looked into 3 companies that provide online registration.
Goal: To provide an efficient system for parents to register students for activities (more of a online/paper free one stop shop). Everything can be done online through Affinety. On the admin side it will save time, give coaches up to date registration info, and will provide many additional tools to help keep us compliant with the MSHSL. Current system: We use google forms for collect personal information. Paper copies for the physical form and MSHSL Eligibility forms. Payment is done through Infinite Campus. Then lots of copying/pasting to get info to coaches. Renee has to transfer info to campus to assign fee. Looked at 3 companies: FeePay: Ties based that allows for online registration and fee processing. Merchant pricing was comparable to Affinety. Since we just moved to Infinite Campus it wouldn't make sense to go with FeePay that works better with Ties. Sportsengine: Designer is a graduate from Shakopee. Just purchased by SportsNBC. Used around the Hockey Youth Associations. Appears to have comparable merchants pricing. There is a fee for each transaction. Never heard a solid percentage though. It's new, looks nice, but not many schools are using it. Affinety: Talks with Infinite Campus. Rates have come down since Jeff first looked into it. Over 40 districts around the state use it. When talking with ADs who use it they are very satisfied with its capabilities. Locally owned and operated out of Minnetonka. Like the ability to customize certain aspects of the software to our needs, and like that we can advertise to offset cost if that is an route we wanted to go. (Info attached)
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10.2. Review and Act on 2018 Band and Choir Trip
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10.3. Review and Act on Agreement with the City of Jordan - SRO
Description:
Motion Options for the Board:
1. Motion to accept as presented in the Board Packet (1st attachment) 2. Motion to accept with all recommended changes from District's legal counsel (2nd attachment) 3. Motion to accept as presented in 1st attachment, but with additional language regarding the following: A. Under F4 in the agreement, add language that states: the School District's responsibility for salary and benefit increases will be capped at 3% annually. This would be done as a "middle ground" solution to the District's legal counsel recommendations and the City's proposal. |
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10.4. Review and Act on Resolution for the Designation of Identified Official with Authority for the MDE External User Access Re-certification System
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10.5. Review and Act on Local 284 Contract - Custodial and Food Service
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10.6. Review and Act on Community Education Director Contract - Nathan Warden
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10.7. Review and Act on Kids Company Program Coordinator Contract - Mary Otto
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10.8. Review and Act on Community Ed Program Coordinator Contract - Lisa Schmidt
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10.9. Review and Act on Community Ed Program Coordinator/Secretary - Misty Tanner
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11. Board and Administrative Reports
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11.1. Superintendent's Report and Enrollment Update
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11.2. Community Education Director's Report
Description:
Please note that Nate will be discussing the shortened hours on Fridays with the Joint Powers Group prior to making this a permanent change.
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11.3. Communications, Marketing, and Event Coordinator's Report
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11.4. Nutrition Services Director's Report
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11.5. Director of Teaching and Learning/Assistant Elementary Principal's Report
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11.6. Activities Director/MS Assistant Principal's Report
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11.7. Special Services Director's Report
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11.8. JES Principal's Report
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11.9. JMS Principal's Report
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11.10. JHS Principal's Report
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11.11. Technology Director's Report
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11.12. School Board Member Reports / Committee Reports
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11.12.1. 9/19/16: Mediation - Local 284
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11.12.2. 9/27/16: Joint Powers Meeting
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11.12.3. 10/11/16: Policy Committee
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12. Board and Superintendent Comments
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13. Adjourn
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