July 13, 2026 at 5:30 PM - CANCELED---Regular Board Meeting

1. Call to Order of Regular Board meeting at 5:30 p.m.

2. Roll Call

3. Pledge of Allegiance:

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Public Hearing Minutes, Board Meeting Minutes and Closed Session Minutes for June 15, 2026

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

7.B. Communication Plan Update

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Requests:

10.B. Josh Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution Declaring Surplus Property:

10.B.2. Recommendation to accept May 2026 Treasurer's Report

10.B.3. Recommendation to approve Summit Academy Tuition Agreement

10.B.4. Recommendation to approve a 3-year renewal with Google Workspace for Education Plus for a total of $111,186.00, paid with technology department budget

10.B.5. Recommendation to approve Resolution declaring the intention to issue $7,000,000 Working Cash Fund Bonds for the purpose of increasing the District’s Working Cash Fund, and directing that notice of such intention be published in the manner provided by law.

10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

10.C.1. Recommendation to approve Personnel Agenda & Addendum

10.D. Dr. Terrell Yarbrough, Superintendent

10.D.1. Recommendation to approve Second Reading of Policy Updates from May 18, 2026, Regular Board Meeting

10.D.2. Recommendation to approve the NIA (Northwestern Illinois Association) Subregion II Ballot for the Executive Board for a two-year term as follows: To elect Christian Schrader (RPS 205) as Director of Special Education and Daniel Holder (ROE #4) for Member At Large

10.D.3. Freedom of Information Act request dated June 16, 2026, was submitted by Charlie Van Beek from Mackinac Center requesting the number of people (union members) who are having dues withdrawn from their paycheck; total number of people covered by collective bargaining agreements (union contracts). Please provide this information for the first pay period in June of 2025.  The District responded to the requestor on June 23, 2026, with the inclusive information. 

10.D.4. Freedom of Information Act Request dated June 4, 2026 was submitted by David Arvayo from the Painters District Council No.30 requesting documents related to the 2026 Harlem Middle School Corridor Painting Project. The District responded to the requestor on June 18, 2026 with inclusive documents.

10.D.5. Freedom of Information Act request dated June 17, 2026 was submitted by Catarina from Judiciocracy requesting documents posted digitally and physically to comply with 5 ILCS 140/4(b), showing the public entity's e-mail service provider or internal email servers and services; documentation showing the public entity's Junk Mail, E-Mail Spam, and/or filters related to handling unsolicited emails and/or messages from unknown senders, including but not limited to documentation showing retention periods, filtering, safe senders, junk/spam senders, blocked senders, and any reporting mechanism for the same; documents showing at least one official email address of the public entity. The District responded to the requestor on June 25, 2026, with the responsive documents. 

10.D.6. Freedom of Information Act request dated June 3, 2026 was submitted by Madelyn Ashe from The Data Branch requesting all products from CDW-G, AG Parts, K-12 Tech, and Vivacity Tech. We hope to obtain records from 2022 to now reflecting how these engagements are priced — for example, licensing or subscription structures, per-unit rates, and any associated implementation or setup fees. The District responded to the requestor on July 1, 2026, with the inclusive documents.

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

12. ACTION ITEMS

12.A. Approve Resolution Declaring Surplus Property

12.B. Approve the May 2026 Treasurer's Report

12.C. Approve Summit Academy Tuition Agreement

12.D. Approve a 3-year renewal with Google Workspace for Education Plus for a total of $111,186.00, paid with technology department budget

12.E. Approve Resolution declaring the intention to issue $7,000,000 Working Cash Fund Bonds for the purpose of increasing the District’s Working Cash Fund, and directing that notice of such intention be published in the manner provided by law.

12.F. Approve Second Reading of Policy Updates from May 18, 2026, Regular Board Meeting

12.G. Approve the NIA (Northwestern Illinois Association) Subregion II Ballot for the Executive Board for a two-year term as follows:  To elect Christian Schrader (RPS 205) for Director of Special Education and Daniel Holder (ROE #4) for Member-at-Large 

13. Announcements and Discussion:  

13.A. Mike Sterling

13.A.1. Consideration and possible approval to rename the Harlem Consolidation School District Community Solar Garden 

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Adjournment