October 14, 2025 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance: Ralston Elementary

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Public Hearing and Board Meeting Minutes: September 22, 2025

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Requests:

10.B. Josh Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution Declaring Surplus Property:

10.B.2. Recommendation to approve Facility Requests:

10.B.3. Recommendation to accept July and August 2025 Treasurer's Report.

10.B.4. Recommendation to approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Rockford Lutheran School for the FY26 school year for a total of $4,590.00, paid with ESEA Title I Funds.

10.B.5. Recommendation to approve an agreement with Thayer Energy Solutions to update exterior lighting at Ralston Elementary for a cost of $3,241.01.

10.B.6. Recommendation to approve agreement for Skyward Qmlativ Student Information System Migration for a total cost of $9,758.00.

10.B.7. Recommendation to approve the estimated annual 2025 Tax Levy.

10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

10.C.1. Recommendation to approve Personnel Agenda & Addendum

10.D. Dr. Terrell Yarbrough, Superintendent

10.D.1.  Recommendation to approve Second Reading of Policy 8:80 from September 8, 2025 First Reading

10.D.2. Freedom of Information Act request dated September 22, 2025 was submitted by Jered Piepenbrink of the Illinois Department of Employment Security requesting job titles, wages (hourly or salary), department, and hours worked of all employees of Marquette Elementary listed on the Quarterly Contribution report for the payroll that included May 12, 2025. The District responded to the requestor on September 29, 2025 with the inclusive documents.

10.D.3. Freedom of Information Act request dated September 16, 2025, was submitted by Allium Data requesting copies of your current property and casualty insurance policies, including premium. The District responded to the requestor on September 26, 2025 with the inclusive documents.

10.D.4. Freedom of Information Act request dated September 26, 2025 was submitted by Frank Patterson of Academy Research Group requesting a list of current employees, full names, hire date, phone numbers, e-mail address, and salary.  District responded to the requestor on October 2, 2025 with an inclusive document.

10.D.5. Freedom of Information request dated October 1, 2025 was submitted by Owen Wang requesting names of newly-inducted National Honor Society members, National Merit Scholarship Corporation (NMSC) finalists, National Merit Scholarship Corporation (NMSC) winners-- including semifinals, and Commended Scholars, from your high schools. The District denied this request as this information is not currently available.

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

12. ACTION ITEMS

12.A. Approve Resolution Declaring Surplus Property

12.B. Approve Second Reading of Policy 8:80 from September 8, 2025 First Reading

12.C. Accept July and August 2025 Treasurer's Report.

12.D. Approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Rockford Lutheran School for the FY26 school year for a total of $4,590.00, paid with ESEA Title I Funds.

12.E. Approve an agreement with Thayer Energy Solutions to update exterior lighting at Ralston Elementary for a cost of $3,241.01.

12.F. Approve agreement for Skyward Qmlativ Student Information System Migration for a total cost of $9,758.00.

12.G. Approve the estimated annual 2025 Tax Levy

13. Announcements and Discussion:  

13.A. Next Regular Board Meeting Oct. 27, 2025 

13.B. Next Committee of the Whole November 12, 2025

13.C. Mike Sterling—Board President

13.C.1. Motion to appoint the 2025 IASB Delegate to the 2025 IASB Delegate Assembly on behalf of the Harlem School District. (vote by consensus)

13.C.2. Motion that the appointed 2025 IASB Delegate be granted the authority to vote on the IASB Resolutions at the 2025 Delegate Assembly solely in accordance with the consensus of this Board of Education on October 14, 2025. (vote by consensus)

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Adjournment