March 12, 2025 at 4:30 PM - Committee of the Whole

1. Call to Order of Committee of the Whole at 4:30 p.m.

2. Roll Call:  (Board Members, Cabinet Members)

3. Pledge of Allegiance 

4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

5. Approve Introductory Meeting Minutes by consensus

6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  

7. EQUITY:  (Approximately 60 minutes)
Administrator:  Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Roll Call:  Evelyn Meeks, Jason Blume, Terrell Yarbrough, Kris Arduino,
Union: Elana-Schelling-Tufte/designee
E Team members: 
Loves Park
Machesney,
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

7.B. Meeting Minutes Consensus:  February 5, 2025

7.C. Public Comments (if any)

7.D. Goal Statements

7.E. Discussion Items

7.E.1. February Equity Theme:  Community
     

7.E.2. Building Equity Highlights

7.F. Announcements and Updates

7.F.1. Next Meeting Date:  April 9, 2025
     i.  Topic:  Reflection
    

7.F.2. Equity Monthly Themes

7.G. Adjourn

8. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

8.A. Roll Call:  Rebecca Carlson, Megan Hastings, Michelle Erb, Terrell Yarbrough, Kris Arduino, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
E Team members:
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School

8.B. Meeting Minutes Consensus:  February 5, 2025

8.C. Public Comments (if any)

8.D.  Agenda Items
I.  Elementary 2nd Trimester Behavior Data
II. Elementary ELA Curriculum adoption

8.E. Adjourn

9. POLICY:  (Approximately 60 minutes) - NO PRESS POLICIES TO REVIEW
Administrator:  Terrell Yarbrough, Superintendent

9.A. Roll Call:  Michael Sterling, Larry Smith, Terrell Yarbrough, Kris Arduino, Josh Aurand, Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee

9.B. Meeting Minutes Consensus

9.C. Public Comments (if any)

9.D. Agenda Items

9.E. Adjourn

10. BUSINESS : (60 minutes or as needed)
Administrator: Josh Aurand, Assistant Superintendent for Business & Operations

10.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Pam Cook, Michelle Erb, Union/designee

10.B. Meeting Minutes Consensus:  February 5, 2025

10.C. Public Comments (if any)

10.D. Agenda Items

10.D.1. Recommendation to accept January 2025 Treasurer's Report

10.D.2. Recommendation to approve a one-year extension agreement with Athletico Management LLC to provide athletic training services for a total cost of $36,500

10.D.3. Recommendation to approve a contract renewal with Northwestern Illinois Association (NIA) for Needs Assessment at a cost of $574,005 for the FY26 school year, funded by the IDEA Flow Through Part B Grant

10.D.4. Recommendation to approve a membership renewal with IHSA/Illinois High School Association for 2025-2026 school year

10.D.5. Recommendation to approve an agreement with Alpha Controls & Services to upgrade controls at Harlem High School for a cost of $87,350

10.D.6. Recommendation to approve a five-year agreement with HMH Education for the purchase of K-5 ELA Curriculum for a total cost of $785,287.60

10.D.7. Recommendation to approve the Harlem School District # 122 Fee information for the 2025-2026 school year

10.D.8. Recommendation to approve an agreement with Nicomm Networks for fiber optic replacement at all locations total cost before E-Rate is $233,441.51 and total cost after E-Rate for eligible products is $61,791.91, paid with technology funds 

10.D.9. Recommendation to approve an agreement with Per Mar Security to update the monitoring systems at Loves Park, Olson Park, Parker Center, Machesney, Maple, Marquette, Ralston, Windsor, HMS, for a cost of $83,172.66, paid with The Stronger Connections grant

10.D.10.  Recommendation to approve Intergovernmental Agreement with Rock Valley College for the Running Start Program

10.D.11. Recommendation to approve a Memorandum of Understanding with Rock Valley College for Dual/Articulated Credit Courses

10.E. Informational

10.E.1. Cell Phone Stipend Discussion

10.F. Adjournment